Concierge

Shea Properties; Brentwood (CA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Paid time off

7 paid holidays

401(k) plan

Job summary

Trilogy at The Vineyards in Brentwood, CA is seeking a Concierge to welcome members and guests at the front desk and entrance. You will respond to needs, provide information on club activities, and coordinate with staff to ensure a positive guest experience.

Responsibilities include greeting guests, screening access, supporting administrative tasks, event calendar maintenance, and assisting the Lifestyle & Activities team.

Qualifications

• 1–3 years’ relative customer service experience.
• Experience in a Homeowner Association environment preferred.
• Computer literate with proficiency in Microsoft Office.

Responsibilities

• Greet and welcome members and guests in person or by phone, directing calls and relaying messages.
• Screen members and guests for building access according to regulations.
• Provide information about the Club and local events; maintain event calendars and flyers.
• Support administrative tasks: mail, email, data entry, website updates, and promotions.
• Assist with resident services, business center tasks, and fee collection as needed.
• Maintain front office organization and inventory of general supplies; coordinate with maintenance for a clean environment.
• Support Lifestyle & Activities by maintaining flyers, bulletin boards, and event calendars.
• Other duties as assigned.

Skills

Customer service

Communication

Teamwork

Self-motivated

Education

High School diploma or equivalent

Tools

Microsoft Office

Club Management System

Job description

Trilogy® at The Vineyards: Club Los Meganos

Set within the spectacular Trilogy community, Club Los Meganos combines striking architecture and interior design with magnificent mountain views and innovative programming. The Club features a full-service Sawa Spa, dining at Abby’s Gourmet Studio, Fitness and Sports Courts and weddings in our surrounding vineyard.

Where:

The East Bay area of Brentwood, California

Pay:

$20 per hour

Benefits:

• New hourly full-time team members working 30 hours or more per week, will be eligible for the Company medical, dental and life insurance plans the first of the month following 60 days of full-time employment.
• Full-Time team members are eligible to accrue Paid Time Off (“PTO”) in accordance with the Company policy at a rate of 120 hours per year.
• Full-Time team members are eligible for 7 paid holidays annually.
• Part-Time team members are eligible to accrue Paid Sick Leave in accordance with state guidelines.
• All team members 21 years and older are eligible to participate in the J.F. Shea Co., Inc. 401(k) plan after completion of 30 days of service.

POSITION OVERVIEW:

The Concierge is responsible for welcoming members and guests and responding to their needs while working at the front desk and/or entrance to the facility. Professional and friendly communication, coordination, and cooperation sets the tone for positive resident and guest attitudes while visiting the Club. This position reports to Member Service Manager.

KEY RESPONSIBILITIES:

• Greet and welcome members and guests in an energetic and friendly fashion, according to Trilogy protocol, via phone or onsite.Respond to requests and direct calls to staff members and relay messages.
• Screen members and guests for applicable building access, according to community regulations.
• Provide guests and members with information, including a variety of quality choices and arrangements regarding the Club, recreation, or other activities; must have extensive knowledge of the Club and local area events.
• Maintain daily standard operating procedures for the opening
• Assist Member Services Manager with administrative support, such as mail delivery, email and phone calls, spreadsheet creation and data entry, updates to website, creation of promotional flyers, etc.
• Provide resident services, business center support (copying, mailing, and Fax), event registration and fee collection, access to lost and found, etc.
• Maintain the organization and function of all front office equipment and the lobby; assure proper inventory of general office supplies.
• Work with maintenance staff to provide a clean environment for members and guests.
• Assist the Lifestyle & Activities department by maintaining event flyers and bulletin boards, preparing the scheduled events calendar, and assisting with ticket sales and advertisements for Association events and functions.
• Other duties and responsibilities may be assigned.

PERSONAL ATTRIBUTES:

• Must be highly customer oriented and responsive with high need for closure.
• Able to work under pressure and balance multiple priorities and assignments.
• Strong team-building skills including the ability to lead, cooperate, and motivate.
• Must be role model and able to live our BlueStar core values:
  • Honesty and Integrity
  • Respect for the Individual
  • Teamwork
  • Competitive Spirit

MINIMUM REQUIREMENTS / QUALIFICATIONS / SKILLS:

• High School diploma or equivalent preferred.
• One to three years’ relative customer service experience.
• Experience in a Homeowner Association environment preferred.
• Computer literate with proficiency in Microsoft Office.
• Club Management System software preferred.
• Must be flexible and adaptable to rapid change.
• Ability to communicate positively and effectively with team members and supervisors about job tasks and responsibilities.
• Desire to contribute to a productive work environment by maintaining a positive attitude with team members and the public.
• Must have excellent communication skills. Ability to work well with others and provide exceptional customer service for members and guests.
• Must be self-motivated, follow direction, and able to work independently with little supervision.
• Must demonstrate initiative, with an ability to think, work, solve practical problems, and make independent decisions based on sound judgment.
• Must have good time management, organization, and follow-up skills.
• Must be able to consistently achieve high work standards; attention to detail, accuracy and timeliness is expected.
• Must be able to pay attention to multiple details and be comfortable working in a fast-paced environment where continuous improvement is expected.
• This position requires a flexible schedule to include evenings and weekends.
• Valid driver’s license may be required.

WORK ENVIRONMENT:

This position operates indoors and routinely uses standard office equipment, such as computers, phones, copy and fax machines. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly required to see, speak clearly and understand the speech of another person, sometimes in a noisy environment. The employee must be able to sit or stand for extended periods of time, walk or be able to move around the work space, use hands to fingers, handle or feel, bend, and reach with hands and arms. The employee must be able to occasionally bend, lift and/or move up to 20 pounds.

BLUESTAR RESORT & GOLF IS AN EQUAL OPPORTUNITY EMPLOYER