Comprehensive Guidance Clerk

Granite School District; Salt Lake City (UT); On-site; USD 17,000 - 25,000; Part time

Job summary

Granite School District's Comprehensive Counseling and Guidance Department seeks a Comprehensive Guidance Clerk to assist counselors with classroom guidance activities, presentations, and career instruction in computer labs.

Responsibilities include CCR-Plan scheduling, data entry for schedules and materials, budgeting notes, minutes, meeting coordination with students, parents, and staff, and maintaining program calendars and bulletin boards.

Qualifications

• High school diploma or equivalent required.
• Some office or customer service experience preferred.
• Proficient in Microsoft Office; willingness to learn web page design.

Responsibilities

• Assist counselors in preparation of classroom guidance activities, presentations and career exploration.
• CCR-Plan: schedule, organize, and conduct meetings with students and parents.
• Track CCR-Plan participation and maintain general clerical records for counselors.
• Assist in scheduling and course selection, collect registration materials, input schedules and data.
• Maintain the counseling program budget; keep receipts and paperwork copies.
• Attend team and staff meetings to record minutes; participate in district meetings.
• Maintain counseling bulletin boards and yearly program calendar; assist with program materials.

Skills

Oral and written communication

Interpersonal skills

Time management

Customer service experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact Matt Schelble, Assistant Principal, at (385)-646-3205 or email [e-mail]

Job Title Comprehensive Guidance ClerkDepartment College & Career ReadinessSupervisor Principal / DirectorSalary ScheduleHourly ESP (72)Lane Placement eeContract Length Hourly OnlyFLSA Classification Non-exemptLast Review Date June 2020

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Summary

This position operates under the jurisdiction of the Granite School District Comprehensive Counseling and Guidance Department and the local school counselors. Assists counselors in classroom guidance activities, classroom presentations and career instruction in computer labs. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions

• Assist counselors in preparation of classroom guidance activities, classroom presentations and career exploration.
• CCR-Plan - Prepare, organize, and schedule individual and group meetings with students and parents.
• Track student CCR-Plan participation of all students seen by counselors with and without parents. General clerical help for the counselors i.e., organizing student information, communication to students, parents, and faculty, CCR-Plan materials, etc. (does not to include receiving, organizing, scanning, or transferring "CUM" folders).
• Assist in the scheduling and course selection of students i.e., collection of registration materials, input of schedules, add slips, drop slips, emergency schedule changes and other data entry when needed.
• Maintain the counseling program budgetkeep receipts of all expenditures and copies of all paperwork.
• Attend team and staff meetings to record minutes.
• Attend district quarterly counseling clerk meetings.
• Maintain the school counseling bulletin boards and yearly program calendar, including dates for classroom and grade-level activities.
• Schedule appointments for counselors and keep a log of weekly activities.
• Any other activities deemed necessary by the counselors to assist the implementation of the comprehensive counseling and guidance program standards.
• Maintain evidence file for comprehensive counseling and guidance program review.
• Assist counseling team in producing and assembling program materials for comprehensive counseling and guidance program review.

Non-Essential Functions

• Other duties as assigned

Required Education And Qualifications

High school diploma or equivalent

Required Prior Experience

Some office or customer service experience preferred.

Required Knowledge And Skills

• Working knowledge and understanding of the Utah Model for Comprehensive Counseling and Guidance.
• Excellent written and oral communication skills with the ability to check written communication for spelling, grammar, punctuation, and correct sentence and paragraph structure.
• Proficient in Microsoft Office.
• Willingness to learn web page design.
• Basic math skills
• Excellent interpersonal and public relations skills and the ability to use these skills during tense and stressful situations.

Assigned Decision Making

Making decisions within guidelines. Handles routine daily problems.

Interactions With Others

Positive interaction of students, teachers, support personnel, parents, and administrators.

Supervisory Responsibility

NA

Budget Responsibility

Financially responsible to maintain and track purchases and follow purchasing guidelines.

Working Environment

General office conditions. May be exposed to illness.

Physical Requirements Not Limited To The Following

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand for long periods of time
• Some lifting/pushing/pulling but mostly under 20 lbs.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.