Compliance Specialist

Mandolin HVAC and Construction LLC; Raleigh (NC); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Opportunities for advancement

Job summary

Mandolin HVAC & Construction is seeking a detail-oriented Compliance Specialist to oversee vendor compliance, insurance requirements, and adherence to company policies and procedures. The ideal candidate will review documentation, track expiration dates, identify compliance issues, and ensure requirements are met.

The role includes maintaining vendor compliance records, communicating requirements to vendors and internal departments, and assisting with audits and compliance improvements.

Qualifications

• Experience in compliance, vendor management, or insurance administration preferred.
• Attention to detail and organizational skills.
• Experience reviewing insurance documentation and Certificates of Insurance preferred.
• Ability to track multiple vendors, requirements, and expiration dates.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Excel, email, and recordkeeping systems.
• Ability to follow established procedures and hold vendors accountable.
• Strong follow-up skills and the ability to meet deadlines.
• Ability to work independently while also communicating effectively with management and other departments.
• Professional, dependable, and able to handle confidential information.

Responsibilities

• Manage and maintain vendor compliance requirements and documentation.
• Collect, review, and maintain COIs and other insurance documentation.
• Monitor insurance coverage, expiration dates, limits, and required endorsements.
• Follow up with vendors regarding missing, expired, or insufficient documentation.
• Ensure vendors meet company requirements before beginning or continuing work.
• Maintain accurate vendor compliance records, spreadsheets, and tracking systems.
• Review vendor documentation for accuracy and completeness.
• Communicate compliance requirements to vendors and internal departments.
• Monitor adherence to company policies, procedures, and compliance standards.
• Identify policy or compliance concerns and report them to management.
• Assist management with addressing and documenting compliance issues.
• Help develop, maintain, and improve company compliance procedures.
• Conduct periodic reviews of vendor files to ensure documentation remains current.
• Assist with audits and provide compliance documentation when requested.
• Maintain confidentiality of company and vendor information.
• Perform other compliance and administrative duties as assigned.

Skills

Vendor compliance

COIs management

Insurance docs

Expiration tracking

Compliance issues

Vendor communication

MS Office & Excel

Documentation systems

Tools

Microsoft Office

Excel

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Mandolin HVAC & Construction is seeking a detail-oriented and organized Compliance Specialist to oversee vendor compliance, insurance requirements, and adherence to company policies and procedures.

The ideal candidate will be comfortable working with vendors, reviewing documentation, tracking expiration dates, identifying compliance issues, and following up to ensure requirements are met.

Key Responsibilities

• Manage and maintain vendor compliance requirements and documentation.
• Collect, review, and maintain vendor Certificates of Insurance (COIs) and other required insurance documentation.
• Monitor insurance coverage, expiration dates, limits, and required endorsements.
• Follow up with vendors regarding missing, expired, or insufficient documentation.
• Ensure vendors meet company requirements before beginning or continuing work.
• Maintain accurate vendor compliance records, spreadsheets, and tracking systems.
• Review vendor documentation for accuracy and completeness.
• Communicate compliance requirements to vendors and internal departments.
• Monitor adherence to company policies, procedures, and compliance standards.
• Identify policy or compliance concerns and report them to management.
• Assist management with addressing and documenting compliance issues.
• Help develop, maintain, and improve company compliance procedures.
• Conduct periodic reviews of vendor files to ensure documentation remains current.
• Assist with audits and provide compliance documentation when requested.
• Maintain confidentiality of company and vendor information.
• Perform other compliance and administrative duties as assigned.

Qualifications

• Previous experience in compliance, vendor management, insurance administration, construction administration, or a related field preferred.
• Strong attention to detail and organizational skills.
• Experience reviewing insurance documentation and Certificates of Insurance preferred.
• Ability to track multiple vendors, requirements, and expiration dates.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, Excel, email, and computer-based recordkeeping systems.
• Ability to follow established procedures and hold vendors accountable to company requirements.
• Strong follow-up skills and the ability to meet deadlines.
• Ability to work independently while also communicating effectively with management and other departments.
• Professional, dependable, and able to handle confidential information.

What We Offer

• Top-tier pay based on experience and performance
  
  
• Consistent, year-round work
  
  
• Organized dispatch and clear expectations
  
  
• Supportive management that backs its technicians
  
  
• Long-term opportunity with a stable, growing company