COMPLIANCE & ESG SPECIALIST/ EXECUTIVE ASSISTANT

General-Logistics-Systems-4; Santa Fe Springs (CA); Hybrid; USD 75,000 - 110,000; Full time

Job summary

GLS-US is seeking a highly organized, analytical Compliance & ESG Specialist who will also serve as Executive Assistant to the President & CEO. This hybrid role coordinates company compliance activities, ESG governance and reporting, and executive priorities requiring disciplined follow-through, confidentiality, and cross-functional alignment.

Operating as a trusted extension of the President & CEO, this individual will organize executive workflows, communications, prepare leadership materials,

Qualifications

• Experience in compliance, ESG, governance, or related fields.
• Strong attention to detail and ability to handle confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate compliance programs, policies, and training across the organization.
• Support ESG governance, data collection, and reporting with accurate documentation.
• Manage CEO calendar, travel, and executive communications.
• Prepare leadership materials, briefing notes, and presentations.
• Coordinate audits and responses with cross-functional teams.

Skills

Compliance

ESG

Executive support

Project management

Audit coordination

Attention to detail

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Description

About GLS US

GLS US provides parcel delivery throughout the Western US, Texas, and Colorado with fast, dependable service built around the needs of businesses and their customers. From first-mile pickup to final-mile delivery, our network is designed for speed, consistency, and exceptional customer experiences.

People are at the center of everything we do. As the first company in the logistics industry to earn the Employer of Choice® designation, we're committed to creating a workplace where employees are valued, supported, and empowered to grow. We believe our success starts with investing in our people and fostering a culture built on collaboration, teamwork, and respect.

GLS US is part of GLS Group, a leading international parcel delivery network operating in more than 50 countries. Together, we combine the agility and personalized service of a regional provider with the strength, stability, and global expertise of an international logistics organization.

PRIMARY FUNCTION

GLS-US is seeking a highly organized, analytical, and execution-oriented Compliance & ESG Specialist who will also serve as Executive Assistant to the President & CEO. This hybrid role will coordinate company compliance activities, ESG governance and reporting, and executive priorities requiring disciplined follow-through, confidentiality, and cross-functional alignment.

Operating as a trusted extension of the President & CEO, this individual will organize executive workflows, communications, prepare leadership materials, track commitments, and help ensure that compliance and ESG obligations are supported by accurate information, documented processes, clear ownership, and timely action.

Requirements

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Coordinate compliance programs, policies, documentation, training, assessments, and corrective-action tracking across the organization.
• Monitor applicable regulatory and corporate requirements and partner with Legal, Human Resources, Finance, Operations, Safety, Security, and other functions to support compliance.
• Coordinate internal and external audits, information requests, evidence collection, management responses, and follow-up actions.
• Maintain organized records of compliance obligations, findings, owners, due dates, decisions, and completion status.
• Coordinate ESG governance, data collection, validation, documentation, and reporting across environmental, social, and governance topics.
• Work with functional owners to improve the consistency, accuracy, completeness, and traceability of ESG data and supporting assumptions.
• Support sustainability reporting related to fleet initiatives, energy, emissions, fuel, waste, water, refrigerants, safety, security, and other applicable metrics.
• Prepare ESG dashboards, executive summaries, presentations, and submissions for leadership and corporate stakeholders.
• Build reporting calendars that provide sufficient time for executive review, revisions, approvals, and on-time submission.
• Manage the President & CEO's calendar, meeting priorities, travel coordination, correspondence, and confidential administrative matters.
• Prepare agendas, briefing materials, presentations, meeting notes, and executive communications.
• Track executive commitments and action items, follow up with owners, identify execution gaps, and elevate issues requiring attention.
• Coordinate leadership meetings, corporate reviews, audits, and cross-functional initiatives on behalf of the President & CEO.
• Exercise sound judgment and discretion when handling confidential, sensitive, or proprietary information.
• May be required to perform tasks beyond those explicitly listed in this role.

FUNCTIONAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Relevant experience in compliance, ESG, sustainability, governance, executive support, project management, audit coordination, or a comparable role.
• Demonstrated ability to manage multiple priorities, deadlines, stakeholders, and confidential matters with exceptional attention to detail.
• Experience coordinating audits, compliance documentation, management reporting, or corrective-action processes.
• Exceptional written and verbal communication skills, including the ability to prepare concise executive materials.
• Strong organizational skills, judgment, initiative, follow-through, and ability to influence without direct authority.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams; experience with reporting or data-visualization tools preferred.
• Experience working directly with CEOs, executive leadership teams, or senior leaders strongly preferred.
• Logistics, transportation, parcel, environmental compliance, or global business experience preferred.

ADDITIONAL REQUIREMENTS:

Ability to work 40 hours per week or more if required

Ability to lift and/or carry up to 20 lbs. unassisted

May require repetitive use of arms, hands, and fingers

May require prolonged periods of sitting and/or driving throughout the workday

Willing to travel to various job sites and other locations

Valid driver's license and proof of insurability required when job duties require use of motor vehicle

Requires exercising discretion in the decision-making process and maintaining strict confidentiality concerning the vendor, employee and company proprietary related information

EEO STATEMENT:

General Logistics Systems US is an Equal Employment Opportunity (EEO) employer and is committed to a diverse workforce. We welcome all qualified applicants to apply to GLS, and we strive to select the best qualified applicant for each position in our organization. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. GLS complies with all laws and regulations relating to employment discrimination and is always committed to doing what's right.