Compliance Coordinator

JF Group; Rancho Cucamonga (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Paid holidays

Health benefits

Life insurance

Paid training

Uniforms provided

Job summary

JF Construction Services is seeking a detail-oriented Compliance Coordinator familiar with environmental regulations and field service software. The role focuses on maintaining compliance management tools, reviewing NOVs, and creating work orders for site repairs and inspections.

Ideal candidates will manage schedules for monthly, annual, and triennial tests, coordinate with dispatch, and ensure accurate documentation for state agencies. Travel is required as needed.

Qualifications

• High school diploma or GED required.
• Familiarity with retail and commercial petroleum equipment service and maintenance delivery.
• Familiarity with ServiceMax field service management software (or equivalent).
• Familiarity with Pass Tools or Titan compliance management software (or equivalent).
• Excellent organizational and follow-up skills.
• Detail oriented and able to oversee multiple tasks at once.

Responsibilities

• Maintain compliance management software and load action items.
• Review NOVs and update action items in contracts.
• Create repair work orders in field service management software.
• Monitor Environmental Compliance dashboard and close items after repairs.
• Create/maintain schedules for inspections/testing.
• Assist dispatchers with work orders and schedules.
• Familiarize self with compliance contracts and regulatory guidelines.
• Load recurring inspection dates and ensure monthly/annual/tri-ennial tests are scheduled.
• Verify testing paperwork for accuracy before submission.
• Update regulatory information in internal databases.

Skills

Microsoft Excel

Communication skills

Time management

Detail oriented

Team player

Travel willingness

Education

High school diploma or GED

Tools

ServiceMax

Pass Tools

Titan compliance software

Job description

Description

JF Construction Services stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers.?

Primary duties:

• Maintain compliance management software?
• Review NOV (Notice of Violations) or action item list noted during inspections or testing of customer sites, utilize customer’s contract protocols to correct action items
• Review NOV issued by state regulatory agencies and received by customers, and load action items into the compliance management software
• Create repair work orders in field service management software for each customer’s site with open action item list.
• Monitor status of Environmental Compliance dashboard at contracted inspection sites, and close action items in compliance management software upon successful completion of repairs by JFPG technicians.
• Create and/or maintain efficient schedules for inspection and testing work.
• Dispatch and/or work with dispatchers to issue work orders to compliance staff, ensuring schedules and customer satisfaction is met.?
• Review and familiarize self with compliance contracts, providing details as needed.
• Utilizing location’s regulatory guidelines to create reoccurring schedules then load those dates in compliance management software for monthly, annual, and triennial inspections/testing for customer sites.
• Review/Scrub testing paperwork for accuracy before being submitted to customer and state agencies.
• Update internal databases with Federal, State, and/or Local environmental regulation information as updated or released

Additional duties:

• Point person to train field-based and management teams on compliance management software.
• Assist field-based teams with loading site equipment inventory and data into compliance management software & assist with questions related to use of the compliance inspection app
• Work closely with Management team(s), Dispatchers, Repair technicians, and Compliance Staff to assure timely completion of site repairs and testing.
• Work closely with JFPG central team performing 24/7 site monitoring via Insite360 Forecourt product
• Maintain communication with sales team as new customers are enrolled in Inspection & Compliance Services program.
• Evaluate day-to-day processes and make suggestions on ways to improve.
• Meet with clients and vendors, as needed, to develop and maintain relationships with customers.
• Obtain and maintain certification in State(s) A/B operator programs and manufacture(s) testing equipment

Requirements

• High school diploma or GED, required
• Familiarity with retail and commercial petroleum equipment service and maintenance delivery
• Familiarity with ServiceMax field service management software (or equivalent)
• Familiarity with Pass Tools or Titan compliance management software (or equivalent)
• Well versed in Microsoft products: Excel, Word, Outlook, and Teams
• General awareness of environmental regulations affecting the operation of storage systems that contain and dispense petroleum products
• Excellent organizational and follow-up skills
• Detail oriented and ability to oversee multiple tasks at once?
• Excellent communication skills and time management
• Good team player
• Able and willingness to travel
• Must be able to meet company’s employment requirements, which includes passing a drug screen, background check, and MVR, if driving for the company?
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

Company Offerings:

• Competitive pay
• 401(k) with company match?
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 60 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Paid training for field personnel
• Uniforms provided for field personnel

JF Construction Services is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.