Compliance Clerk (10273 Sped)

Evergreen Public Schools; Vancouver (WA); On-site; USD 38,000 - 46,000; Part time

Benefits offered by this job

SEBB health benefits

Paid holidays and PTO

Retirement benefits

Job summary

Evergreen Public Schools seeks a Compliance Clerk to support the Special Services team. The role involves processing paperwork so students can receive services, maintaining Due Process records, and coordinating with staff across multiple locations.

Responsibilities include reviewing documents for completeness, updating IEP Online data, and assisting with deadlines and scheduling. Strong organizational skills and confidentiality are required.

Qualifications

• Typing 35–50 wpm and proficient with computers.
• Experience using Microsoft Office applications.
• Willingness to learn IEP Online and Due Process procedures.

Responsibilities

• Communicate effectively with staff and the public.
• Create/update Due Process files for special education students.
• Review paperwork for completeness and compliance.

Skills

Typing 35-50 wpm

Microsoft Office

Communication

Tools

IEP Online

Due Process software

Job description

Starting Date: Immediately

Job Description

Title: Compliance Clerk

Location: Various Elementary-Secondary Locations

Reports to: Director of Special Services/Case Manager

Department: Special Education

190 Days Per Year (180 Student Days/10 Holidays)

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB)
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS)

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT :

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the supervision of the Director of Special Services, the Compliance Clerk is responsible to process the paperwork and perform other duties required for students to receive the services of special education.

ESSENTIAL FUNCTIONS:

• Communicate effectively with staff and the general public in person, by telephone, via E-mail and in writing.
• Create/update Due Process files for special education students in the district.
• Review special education paperwork and files submitted for completeness and compliance. Share findings with necessary staff.
• Operate the computer and input data into IEP Online.
• Send and receive special education Due Process paperwork.
• Assist in tracking Due Process time lines and keep teams apprised of deadlines.
• Complete the Due Process File Review Checklist for each file completed, and submit each file and checklist to Special Services.
• Assist teams in arranging meetings and scheduling Due Process activities.
• File student confidential information.
• Travel from location to location in order to perform tasks.

OTHER RESPONSIBILITIES:

• Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

Hearing (66-100%)

Speaking (33-66%)

Standing (33-66%)

Vision (66-100%)

Walking (33-66%)

Writing (33-66%)

Reaching (33-66%)

Lifting/Carrying Up to 50 lbs. (Up to 33%)

Pushing/Pulling (33-66%)

Bending/Stooping (Up to 33%)

Use of hands and/or arms for repetitive motion (66-100%)

MENTAL DEMANDS REQUIRED:

Reading Documents (66-100%)

Verbal Communication (33-66%)

Reasoning (33-66%)

Detailed Work (66-100%)

Confidentiality (66-100%)

Multiple Concurrent Tasks (33-66%)

Customer Contact (33-66%)

Problem Solving (33-66%)

Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

TOOLS AND EQUIPMENT NECESSARY:

Computer/laptop, typewriter, 10-key calculator, telephone, printer, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

• Typing/keyboarding (35-50 wpm).
• A minimum of one year of experience in a related field, or equivalent training.
• Demonstrated ability to use computers and Microsoft software applications.
• Knowledge of or willingness to learn IEP Online.
• Knowledge of or willingness to learn Special Education Due Process procedures.
• Previous experience working with groups of special educators preferred.
• Demonstrated ability to communicate effectively and possess a positive attitude.
• Demonstrated organizational skills and the ability to follow through.
• Demonstrated ability to handle multiple priorities at one time.
• Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
• Must possess personal characteristics of flexibility, initiative, and cooperativeness.
• Demonstrated ability to maintain confidentiality of sensitive information.
• Must be able to travel from location to location in order to perform tasks.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Cale Piland

Title IX Coordinator

Director of Student Services

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: [phone]

[e-mail]

Tai Phong

Section 504/ADA Coordinator

Health Services Manager

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: [phone]

[e-mail]

Danny Orrantia

Civil Rights Compliance Coordinator

Senior Director of Human Resources

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: [phone]

[e-mail]

Shane Gardner

HIB Coordinator/

Gender Inclusivity

Director of Safety & Security

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: [phone]

[e-mail]

Position Type: Part-Time

Salary: $27.56 to $33.50 Per Hour / Per Negotiated

Job Categories: Support Staff > Secretary

Job Requirements

Contact Information

• Human Resources
• 13413 NE LeRoy Haagen Drive
• Vancouver, Washington 98684
• Phone: [phone]
• Email: [e-mail]

Map

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