Compliance Associate

Madison-Davis, LLC; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Madison-Davis, LLC is seeking a Compliance Associate to join its regulatory compliance team in New York. The role covers securities compliance, employee conduct, regulatory registrations, monitoring, examinations, and program administration.

Ideal candidates have broker-dealer compliance experience, with strong writing, analytical, and organizational skills to handle a varied workload and interact with employees and business partners.

Qualifications

• Broker-dealer or financial services compliance experience.
• Practical understanding of FINRA rules and broker-dealer regulatory requirements.
• Ability to interpret regulations and develop practical compliance guidance.
• Strong writing, analytical, organizational, and problem-solving skills.

Responsibilities

• Coordinate securities licensing and registration matters, including onboarding, updates, renewals, and departures.
• Monitor employee compliance requirements, including personal securities transactions, conflicts, restricted securities, and related approvals.
• Oversee continuing education, annual certifications, and other recurring employee compliance obligations.
• Assist with compliance training for new and existing employees and track completion requirements.
• Review employee Gifts & Entertainment activity and manage disclosures and approvals.
• Perform communications monitoring and surveillance, research exceptions, and escalate concerns.
• Assist with responses to FINRA and other regulatory requests, collecting records and documentation.
• Participate in regulatory and branch examinations and coordinate document production and employee preparation.
• Update policies, procedures, and internal guidance to reflect regulatory developments.
• Recommend improvements to compliance processes, controls, and reporting mechanisms.
• Provide compliance support for new systems and technology initiatives, including AI usage controls.
• Work with business and control functions to resolve compliance matters and maintain a compliant framework.

Job description

A financial services firm is looking for a Compliance Associate to join its regulatory compliance team. This is a broad-based role covering securities compliance, employee conduct, regulatory registrations, monitoring, examinations, and compliance program administration.

The position is well suited for someone with broker-dealer compliance experience who enjoys a varied workload and regular interaction with employees and business partners.

Responsibilities

• Coordinate securities licensing and registration matters, including onboarding, updates, renewals, and departures.
• Monitor employee compliance requirements, including personal securities transactions, conflicts, restricted securities, and related approvals.
• Oversee required continuing education, annual certifications, and other recurring employee compliance obligations.
• Assist with compliance training for new and existing employees and track completion requirements.
• Review employee Gifts & Entertainment activity and administer associated disclosures and approvals.
• Perform communications monitoring and other surveillance activities, research exceptions, and elevate potential concerns.
• Assist with responses to FINRA and other regulatory requests, including collecting records and preparing supporting documentation.
• Participate in regulatory and branch examinations and help coordinate document production and employee preparation.
• Update policies, procedures, and internal guidance to reflect regulatory developments and evolving business activities.
• Recommend improvements to compliance processes, controls, and reporting mechanisms.
• Provide compliance support for new systems and technology initiatives, including the responsible use of AI and appropriate user-access controls.
• Work closely with business and control functions to resolve compliance matters and maintain an effective regulatory framework.

Qualifications

• Prior experience in broker-dealer, securities, or financial services compliance.
• Practical understanding of FINRA rules and broker-dealer regulatory requirements.
• Experience in one or more areas such as licensing and registrations, employee compliance, surveillance, regulatory examinations, or regulatory inquiries.
• Ability to interpret regulations and develop clear, practical compliance guidance.
• Strong writing, analytical, organizational, and problem-solving skills.
• High attention to detail and ability to manage competing priorities and deadlines.
• Strong interpersonal skills with the ability to work effectively across different levels of an organization.