Compliance Associate

XY Planning Network; Bozeman (MT); Hybrid; USD 53,000 - 63,500; Full time

Benefits offered by this job

Employee stock ownership plan (ESOP)

Unlimited vacation

Paid holidays

401(k) with employer match

Parental leave

Health insurance

Dental, Vision, Life and AD&D

Long Term Disability

Professional development funds

Gym discounts

Company laptop

Job summary

XY Investment Solutions, LLC, DBA XYPN Sapphire, seeks a Compliance Associate to support the day-to-day operation of our SEC-registered RIA. You will assist with advisor communications, advertising reviews, monitoring, and policy interpretation, working closely with the Chief Compliance Officer and the team.

The role offers remote and Bozeman, MT options, is full-time (40-45 hours/week) with flexible scheduling, and provides a comprehensive benefits package including ESOP, generous vacation, and

Qualifications

• Bachelor's degree or equivalent professional experience.
• Strong analytical and problem-solving skills.
• Excellent written communication and editing ability.
• Exceptional attention to detail, organization, and follow-through.
• Ability to balance multiple priorities, reviews, and deadlines.
• Comfort learning complex regulations and applying them consistently.
• Strong interpersonal skills and the ability to communicate professionally with advisors.
• Intellectual curiosity and a willingness to investigate unfamiliar regulatory and operational questions.
• Sound judgment and the ability to recognize when an issue should be escalated.
• Legally authorized to live and work in the United States without sponsorship.

Responsibilities

• Review advisor websites, blogs, newsletters, emails, social media, and other marketing materials for compliance with SEC rules and firm policies.
• Conduct and document reviews and communicate required revisions clearly and constructively to advisors.
• Escalate higher-risk, complex, or ambiguous materials for additional review.
• Perform routine compliance testing, monitoring, and internal audits.
• Assist with advisor branch examinations and supervisory reviews.
• Gather and review client files, trade records, financial plans, correspondence, and other required documentation.
• Document findings, track follow-up items, and help ensure issues are resolved within established timelines.
• Serve as a first point of contact for routine advisor compliance queries, and escalated complex matters to leadership.
• Research firm policies and applicable requirements and provide clear, practical guidance.
• Help advisors understand compliance expectations and how they apply to their businesses.
• Document guidance and decisions consistently.
• Maintain required compliance records and documentation.
• Assist with regulatory filings, disclosures, and policy updates.
• Support responses to SEC examinations, regulatory requests, and internal reviews.
• Help maintain organized and complete compliance files.
• Learn and effectively use the firm's compliance technology, recordkeeping systems.
• Develop and update internal procedures, advisor guidance, templates, and training materials.
• Participate in projects that improve compliance processes, technology, documentation, and efficiency.
• Conduct research on regulatory developments, technology questions and upgrades.

Skills

Analytical skills

Problem-solving

Written communication

Attention to detail

Organization

multitask management

Education

Bachelor's degree or equivalent experience

Job description

About XYPN

XY Investment Solutions, LLC, DBA XYPN Sapphire, is an SEC-registered investment adviser offering two service models: a TAMP/sub-advisory platform and a corporate RIA affiliation model. Sapphire allows fee-only advisors to operate under our RIA while we provide compliance, investment, and operational support so they can focus on serving their clients.

About the role

As a Compliance Associate, you will support the day-to-day operation of Sapphire's compliance program. Your work will include advisor communications and advertising review, ongoing supervision, compliance testing, branch examinations, regulatory documentation, advisor support, and special projects. This is an early-career compliance role designed to build a strong foundation across the operations of an SEC-registered RIA. Communications and advertising review will be a significant part of the role, particularly during your first year, but the position is intentionally broader than review alone. You will gain exposure to policy interpretation, regulatory filings, examinations, advisor oversight, operational risk, and compliance program improvement. You will work closely with the Chief Compliance Officer and other members of the compliance team. Over time, you will take greater ownership of routine reviews and compliance activities while developing the judgment to identify risk, provide practical guidance, and escalated complex matters appropriately.

Where We Hire

We're excited to review applications from across the U.S., but we give priority to candidates residing in the following states: AZ, CA, CO, FL, GA, IL, MI, MN, MT, NC, TX, and UT.

What you'll be doing

Marketing and Communications Review

Review advisor websites, blogs, newsletters, emails, social media, videos, and other marketing materials for compliance with SEC rules and firm policies.

Conduct and document reviews and communicate required revisions clearly and constructively to advisors.

Escalate higher-risk, complex, or ambiguous materials for additional review.

Compliance Monitoring and Supervision

Perform routine compliance testing, monitoring, and internal audits.

Assist with advisor branch examinations and supervisory reviews.

Gather and review client files, trade records, financial plans, correspondence, and other required documentation.

Document findings, track follow-up items, and help ensure issues are resolved within established timelines.

Advisor Support

Serve as a first point of contact for routine advisor compliance queries, and escalated complex, sensitive, or higher-risk matters to the appropriate compliance leader.

Research firm policies and applicable requirements and provide clear, practical guidance.

Help advisors understand compliance expectations and how they apply to their businesses.

Document guidance and decisions consistently.

Regulatory and Administrative Support

Maintain required compliance records and documentation.

Assist with regulatory filings, disclosures, and policy updates.

Support responses to SEC examinations, regulatory requests, and internal reviews.

Help maintain organized and complete compliance files.

Learn and effectively use the firm's compliance technology, recordkeeping systems.

Process Improvement and Special Projects

Help develop and update internal procedures, advisor guidance, templates, and training materials.

Participate in projects that improve compliance processes, technology, documentation, and efficiency.

Conduct research on regulatory developments, technology questions and upgrades.

The Deets

Start Date: Immediately

Status: Full-time (40-45 hours per week with flexible schedule)

Location: Remote & or Bozeman, MT

Overtime Status: Non-exempt (i.e., overtime eligible)

Team: XY Investment Solutions

Reports To: Chief Compliance Officer

Direct reports: None

What you'd bring to the table

Bachelor's degree or equivalent professional experience.

Strong analytical and problem-solving skills.

Excellent written communication and editing ability.

Exceptional attention to detail, organization, and follow-through.

Ability to balance multiple priorities, reviews, and deadlines.

Comfort learning complex regulations and applying them consistently.

Strong interpersonal skills and the ability to communicate professionally with advisors.

Intellectual curiosity and a willingness to investigate unfamiliar regulatory and operational questions.

Sound judgment and the ability to recognize when an issue should be escalated.

Legally authorized to live and work in the United States without present or future need for sponsorship.

What would make us drool

Experience in financial services.

Experience as a compliance professional, financial advisor, advisor assistant, operations associate, or client service associate.

Familiarity with SEC-registered investment advisers.

Experience reviewing advertising, marketing, or other regulated communications.

Experience supporting branch examinations, regulatory audits, or quality assurance reviews.

Experience editing technical or regulated documents.

Familiarity with compliance management, workflow, or record keeping technology.

Series 65 or other relevant industry licensing, or a willingness to obtain it.

A demonstrated interest in developing a long-term career in investment adviser compliance.

XYPN welcomes applications from individuals who may have had nontraditional career paths, or who may have taken time off for family reasons (e.g., children, caring for disabled or elderly family). We encourage applications from minorities, women, individuals with disabilities, protected veterans and all other qualified applicants.

Compensation & Benefits

Salary: $53,000 - $63,500 / annually

All team members at XYPN are owners! We offer a 100%- employer-funded Employee Stock Ownership Plan (ESOP).

Unlimited vacation days to maintain work-life harmony (we require that you take a minimum of 3 weeks of vacation per year)

9 paid holidays (we offer flexible holidays!)

401(k) with match; you put in 6%, and we put in 4.5%.

12 weeks paid parental leave for the birth or adoption of a child.

Health insurance w/ employer contribution.

Dental, Vision, Voluntary Life and AD&DD, and Accident insurance options.

Pet insurance availability

Health Savings & Flex Spending (Health, Limited & Dependent Care) Accounts available

Employer-paid Life and AD&D insurance.

Employer-paid Long Term Disability coverage.

Up to $150/month to cover the cost of working with a financial planner, plus up to $500 toward the upfront fee.

$2000/year (prorated by start date) to put towards professional development

$250/quarter to spend on yourself specific to our core value of \"Be Well Being You.\"

$500 donated to a non-profit organization of your choice when you volunteer 40 hours within the calendar year.

A sabbatical program that includes a cash bonus and extra time off at 5, 10, and 15 years.

Subsidized employer-sponsored childcare through our internal child care program. (Subject to availability)

Various Gym discounts

Company-owned laptop computer provided (Apple Products).

XYPN believes that our team members, and the individual identities and experiences of our team members, are our key differentiators. We won't settle for mere acceptance of each other's differences because we maintain that our team is better because of our differences, not in spite of them. As such, our culture celebrates, champions, supports, protects, and thrives on our various and collective identity categories. XYPN is beyond proud to be an equal opportunity employer.