Complex Care Coordinator (Woods Mullen Shelter)

Boston Health Care for the Homeless Program; Boston (MA); On-site; USD 30,000 - 48,000; Full time

Benefits offered by this job

Time off program

Health/dental/vision insurance

403B retirement savings plan

MBTA pre-tax pass program

Job summary

Boston Health Care for the Homeless Program is seeking a Complex Care Coordinator to support high‑risk primary care patients across BHCHP clinics and mobile outreach. You will coordinate care with primary care teams, case managers, and community partners to improve engagement for a medically complex, largely homeless population.

The role involves clinic-based work at Woods Mullen Shelter and outreach to other women’s health sites, with a focus on care coordination, documentation, and

Qualifications

• Bachelor’s degree in behavioral health field or related area.
• Able to work with multidisciplinary team maintaining good rapport with staff and patients.
• Strong problem solving and communication skills (written and oral).
• Excellent customer service and professional communication.
• Organized, detail-oriented, and able to manage tasks in time-sensitive settings.
• Spanish or Haitian Creole language skills strongly preferred.
• Willingness to travel to outreach sites; valid driver’s license and car recommended to travel to multiple sites.

Responsibilities

• Work in assigned clinics with a multidisciplinary team.
• Combine scheduled sessions with outreach as needed, with supervisor approval.
• Document patient encounters and outreach in the electronic health record.
• Develop and document patient goals and plan of care for each patient.
• Coordinate services addressing housing, transportation, and other social needs.
• Support access to public health supplies and assist with HMIS initiatives.
• Develop awareness of community resources and promote appointment adherence.
• Support referrals to SUD programs and coordinated care across sites.

Skills

Problem solving

Communication skills

Customer service

Multidisciplinary collaboration

Spanish language

Haitian Creole language

Travel willingness

Education

Bachelor’s degree in behavioral health field

Tools

Microsoft Excel

Job description

Who we are:

Since 1985, BHCHP’s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessness in greater Boston. Over 10,000 homeless individuals are cared for by Boston Health Care for the Homeless Program each year. We are committed to ensuring that every one of these individuals has access to comprehensive health care, from preventative dental care to cancer treatment. Our clinicians, case managers, and behavioral health professionals work in more than 30 locations to serve some of our community’s most vulnerable—and most resilient—citizens.

From our earliest days as a program, we have always sought to do work that is transformational: recognizing our shared humanity; centering dignity, compassion, mutual respect and supporting the right of every individual to access the highest levels of health care and every staff member to reach their fullest potential. We continue to be committed to building bridges and breaking down barriers, including systemic racism which harms us all. We provide community-based health care services that are compassionate, dignified, and culturally appropriate, incorporating social determinants of health, with the goal of breaking down the physical and systemic barriers that our patients face.

Job Summary:

Hours: In person, 40 hours, Monday-Friday

Union: Yes

Union Name: 1199SEIU

Patient Facing: Yes

By offering complex care management (CCM) services at BHCHP, our teams are able to extend supports to the outreach setting for a medically complex, mostly homeless group of patients who are not well engaged with primary care or behavioral health services. This role is designed to be better integrated with multi-disciplinary teams in BHCHP’s outpatient clinics and medical respite program to facilitate communication and collaboration on some of BHCHP’s most vulnerable patients. Complex care management requires compassionate, dignified, and culturally appropriate interactions with patients that have long been disenfranchised, incorporating social determinants of health, with the goal of breaking down the physical and systemic barriers that our patients face.

This Complex Care Coordinator will provide care coordination support for high-risk primary care patients at Boston Health Care for the Homeless Program. The Complex Care Coordinator will work closely with primary care teams and clinic-based case managers. This role involves flexibility to provide patient care coordination in an assigned clinic (Woods Mullen Shelter) as well as through mobile outreach to other women’s health clinics (e.g., Women’s Lunch Place, Rosie’s Place), and settings where the patient frequents, resides, or otherwise receives care. The Complex Care Coordinator will work with their supervisor to determine individualized outreach based on patient needs.

The Complex Care Coordinator will take responsibility for coordinating ongoing care for a panel of 25 to 50 high-risk patients. They will also provide medical case management services to walk-in patients for up to 50% of their time, depending on site needs.

Responsibilities:

General

• Work in assigned clinics (primarily Woods Mullen Shelter and other women’s health sites – e.g., Women’s Lunch Place, Rosie’s Place) with a multidisciplinary team of providers, nurses, behavioral health clinicians, and case managers.


• This position will include a combination of scheduled clinic sessions to see walk-in patients and outreach sessions as needed, with prior supervisor approval, to engage referred patients in the place where they frequent, receive care, and/or reside, and to accompany patients to appointments, court, etc.


• Document patient encounters, as well as all outreach attempts, in the electronic health record.


• Collaboratively develop, and document progress towards, patient-identified goals and a plan of care for each patient.


• Coordinate services and assist patients with obtaining benefits housing, housing tenancy supports, transportation, and other services that address their health-related social needs.


• Support patients’ access to public health supplies by regularly stocking BHCHP’s public health vending machine and helping patients register for the machine.


• Develop and maintain awareness of community resources and services available to patients.


• Promote appointment adherence by assisting patients with scheduling and rescheduling missed medical and behavioral appointments, including specialty care, as needed. Support referrals to SUD treatment programs as needed.


• Identify and develop cooperative working relationships with service providers for people experiencing homelessness, and coordinate housing supports using Homeless Management Information Systems (HMIS) when appropriate.


• Work with patients to complete MassHealth applications and redeterminations to avoid disruptions to coverage.


• Successfully complete the MassHealth Certified Application Counselor exam (CAC) within 60 days of hire and maintain active certification status.

Complex Care Coordination for High-Risk Patients

• Outreach and engagement: Make best efforts, using multiple attempts and modalities, to successfully outreach and engage newly assigned patients within 30 days of their assignment to the care management panel, or within other timeframes as determined by payor.


• Needs assessment: Complete intake, comprehensive needs assessment, and care plans for primary care patients referred by Accountable Care Organizations or internal care teams for high-risk care management. Update these documents at least annually or when the patient’s condition changes as required by the ACOs.


• Support during transitions of care: Provide intensive, timely care coordination to patients during transitions of care, including but not limited to participating, as appropriate, in discharge planning with inpatient health care providers.


• Follow-up after hospitalization: Follow up with patients face-to-face or by telephone following an inpatient or Emergency Department discharge to coordinate clinical and supportive services.


• Documentation: Follow billing, documentation, and assessment guidelines as required by payors.


• Use data: to evaluate outcomes and adjust interventions as needed.


• Participate in weekly case conference meetings: to discuss mutual patients with care team members to maintain integrated care model.


• Participate in ongoing trainings: on care management principles and practices.

Qualifications:

• A bachelor’s degree in a behavioral health field (e.g., social work, human services, psychology, sociology, or related field); or at least three years of relevant professional experience.


• Able to work with multidisciplinary team maintaining a good rapport with nursing staff, medical staff, other departments, and visitors


• Strong problem solving and communication skills (written and oral)


• Excellent customer service skills and the ability to communicate professionally with employees and patients, both on the phone and in person


• Efficient, organized, detail-oriented, and able to complete tasks in a time-sensitive manner


• Self-directed with the ability to work independently in multiple settings


• Flexible and adaptable to different health care delivery models


• Knowledge of the network of services available to homeless persons, and experience working with homeless persons preferred


• Prior case management experience preferred


• Computer skills: proficiency with Microsoft Office, including Microsoft Excel, and entering narrative and other data into electronic medical records and other internet-based products


• Spanish or Haitian Creole language skills strongly preferred


• Willingness to travel to outreach/various sites


• Valid driver’s license and car required or strongly recommended to travel to multiple sites

Compensation and Benefits:

• The compensation increases based on years of experience and ranges from $22.25- $35.60 hourly.


• BHCHP full time employees are eligible for our competitive time off program, health, dental and vision insurance, 403B retirement savings plan,pre-tax MBTA pass program with 40% discount, additional compensation for demonstrated bilingual proficiency and more. Benefits are prorated for part-time employees.

As an equal opportunity employer, Boston Health Care for the Homeless Program is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.

Covid-19 Vaccination: Proof of Covid-19 vaccination(s) is optional for employment. Candidates who are offered employment will be given details about how to demonstrate receipt of vaccination if they choose to.

Please Note: Employment at Boston Health Care for the Homeless is at-will.

Boston Health Care for the Homeless does not sponsor work authorization visas.