Community Relationships Coordinator

Kids for the Future; Westlake (OH); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Unlimited paid time off

Job summary

Exit Planning Institute (EPI) in Westlake, OH is seeking a Community Relationships Coordinator to oversee Chapter Network operations and event administration. The role provides administrative support to Chapter Presidents and internal teams, coordinating calendars, documents, and communications.

You will work with the Manager of Community Relationships to execute departmental strategies, launch new Chapters, manage SOPs, and ensure a high-quality experience for the EPI community.

Qualifications

• Bachelor's degree or equivalent required.
• One to three years of operations, project coordination, event administration, or related experience.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Serve as the primary administrative and operational resource for the EPI Chapter Network and related stakeholders.
• Maintain Chapter records, calendars, and SOPs to ensure accuracy and efficiency.
• Coordinate Chapter events within Accelevents and manage registrations, speakers, and CE information.
• Handle chapter finances: tracking, reimbursements, and reporting with finance teams.
• Prepare dashboards and reports to monitor attendance, registrations, and KPIs.
• Support communications, meetings, and cross-team collaboration across the Chapter network.

Education

4 Year Degree

Tools

CRM systems

Event management platforms

Microsoft Office Suite

Job description

• Location 24651 Center Ridge Road,Suite 350,Westlake, OH, 44145-1167,United States


• Base Pay $50,000.00 - $60,000.00 / Year


• Employee Type FT Exempt


• Required Degree 4 Year Degree


• Manage Others No

The Community Relationships Coordinator is responsible for the day-to-day operations and administrative support of the Exit Planning Institute (EPI) Chapter Network and broader Community Relationships function. This role serves as the primary operational resource for Chapter Presidents and internal teams by coordinating Chapter administration, event management, financial tracking, reporting, communications, and organizational processes.

The Community Relationships Coordinator works closely with the Manager of Community Relationships to ensure the successful execution of departmental strategies and initiatives while maintaining consistency, organization, and an exceptional experience for the EPI community. The Coordinator also provides administrative and logistical support for EPI's broader VIP CEPA community, including the Thought Leadership Council, EPI Faculty, and Chapter Presidents.

The Community Relationships Coordinator reports to the Manager of Community Relationships.

Responsibilities

1. Chapter Operations & Administration

Serve as the primary administrative and operational resource for the EPI Chapter Network by managing daily operational tasks and responding to routine questions from Chapter Presidents and internal departments.

Maintain Chapter records, contact information, distribution lists, calendars, documentation, and operational files to ensure information remains accurate and up to date.

Coordinate Chapter compliance by tracking deadlines, required submissions, scorecards, curriculum materials, and other operational requirements while proactively following up with Chapter leaders as needed.

Escalate Chapter performance concerns, policy exceptions, leadership issues, and other matters requiring strategic direction to the Manager of Community Relationships.

Support the administration of new Chapter launches by coordinating documentation, timelines, resources, and launch materials throughout the implementation process.

Maintain departmental standard operating procedures (SOPs), templates, and organizational documentation to promote consistency and operational efficiency.

2. Event & Member Experience Administration

Build, update, and maintain Chapter events within Accelevents, including registration pages, event details, speakers, continuing education information, and supporting documentation.

Process event modifications and requests while ensuring all Chapter events meet EPI standards for branding, accuracy, and attendee experience.

Coordinate administrative and logistical support for Chapter meetings, Presidents Circle calls, webinars, Chapter launches, and other community events before, during, and after execution.

Assist with Member Center updates by uploading resources, maintaining Chapter materials, and ensuring members have access to current information.

Partner with the Marketing team by coordinating event information, marketing requests, and quality assurance of event assets and communications.

Provide administrative and logistical support for engagement initiatives involving EPI's broader VIP CEPA community, including the Thought Leadership Council, EPI Faculty, and Chapter Presidents.

Maintain Chapter financial records and coordinate payment tracking, reimbursement documentation, and financial reporting in partnership with the Manager of Community Relationships and internal Finance resources.

Coordinate membership and sponsorship administration, including invoicing, renewals, tracking active agreements, and maintaining accurate records.

Process payment approvals and assist with financial reconciliation to ensure timely and accurate processing of Chapter-related expenses.

Monitor outstanding invoices and support collection efforts by coordinating routine communications with Chapter leaders and sponsors regarding payment status, escalating issues as appropriate.

Maintain accurate financial documentation and support budget tracking for Chapter activities and community initiatives.

4. Data Management, Reporting & Communications

Maintain accurate Chapter performance data and recurring dashboards used to track attendance, registrations, compliance, membership activity, sponsorship, and other established Chapter Network key performance indicators (KPIs).

Maintain CRM records, mailing lists, contact databases, and data integrity through routine audits, imports, updates, and list maintenance.

Prepare and distribute Chapter communications, operational updates, meeting reminders, reports, and other departmental correspondence with accuracy and professionalism.

Support leadership reporting by compiling operational data, attendance metrics, and Chapter performance information for review by the Manager of Community Relationships and organizational leadership.

Monitor shared departmental inboxes and respond to routine inquiries from Chapter Presidents, members, partners, and internal teams while escalating relationship, performance, or strategic issues as appropriate.

Provide administrative and logistical support for departmental initiatives, special projects, annual planning efforts, and strategic programs led by the Manager of Community Relationships.

Collaborate closely with internal teams to ensure seamless coordination across organizational and community initiatives.

Assist in preparing meeting agendas, presentations, reports, and supporting materials for internal meetings and Chapter leadership sessions.

Identify opportunities to improve departmental workflows, operational processes, and administrative efficiencies through continuous process improvement.

Perform additional duties and special projects as assigned in support of EPI's mission, strategic objectives, and continued growth.

Requirements

Bachelor's degree in Communications, Business Administration, Marketing, Event Management, Organizational Leadership, or a related field, or an equivalent combination of education and professional experience.

One to three years of experience in operations, project coordination, event administration, customer service, community engagement, administrative support, account coordination, or a related field.

Strong organizational and project coordination skills with the ability to manage multiple priorities, meet deadlines, and maintain exceptional attention to detail.

Excellent written and verbal communication skills with the ability to interact professionally with members, Chapter Presidents, sponsors, and internal stakeholders.

Experience working with CRM systems, event management platforms, Microsoft Office Suite, and other business applications.

Demonstrated ability to analyze data, maintain accurate records, generate reports, and ensure data integrity across multiple systems.

Self-motivated, highly organized, and capable of working both independently and collaboratively in a fast-paced environment.

Strong service mindset with a proactive, solutions-oriented approach to supporting internal and external stakeholders.

Sound judgment and the ability to independently resolve routine operational matters while appropriately escalating issues requiring leadership involvement.

Willingness to travel occasionally to support EPI events, Chapter launches, and organizational initiatives.

Summary

Job Type: Full-time, Hybrid

Work Location: Hybrid remote in Westlake, OH 44145

Work Schedule: Monday and Tuesday in office; Wednesday, Thursday and Friday eligible for remote work. Hybrid schedule is subject to change based on business needs.

Following Successful Completion of the 90-Day Introductory Period

• Eligibility to enroll in EPI's health, dental, and vision insurance programs


• Eligibility to participate in EPI's 401(k) program


• Eligibility for EPI's Unlimited Paid Time Off program

Ability to Commute:

• Westlake, OH 44145 (Preferred)

Ability to Relocate:

• Westlake, OH 44145: Relocate before starting work (Required)