Community Relations Representative

EPT SPE LLC; United States; On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Housing discount 20%

12 paid holidays

15 PTO days

Job summary

Essex Property Trust seeks a Community Relations Representative to serve as the primary on-site contact for residents in Fountain Valley, CA. You will manage in-person communications, guide move-in/move-out processes, and collaborate with the Community Management Team to ensure high resident satisfaction.

The role is on-site five days a week, with strong emphasis on exceptional customer service, organization, and adherence to housing and safety regulations.

Qualifications

• High school diploma or equivalent required.
• College degree preferred.
• 1 year of customer service experience preferred.

Responsibilities

• Serve as the primary in person contact for residents.
• Manage communications and inquiries via CRM system.
• Facilitate move-in and move-out processes and documentation.
• Promote resident experience and respond to questions promptly.
• Manage tasks and calls through Funnel and meet response times.
• Maintain knowledge of the community portfolio and operations.
• Collaborate with Community Management Team on operations and satisfaction.
• Occasionally participate in resident events across properties.
• Ensure confidentiality of resident information.
• Attend on-site five days per week.

Skills

Customer service

Communication

CRM software

Microsoft Office

Education

High school diploma or equivalent

College degree preferred

Tools

CRM software

Microsoft Office

Job description

City Fountain Valley State California Job Location OCC 504 The Havens Position Type Regular

The Community Relations Representative plays a vital role in delivering an exceptional experience throughout the customer life cycle. As the primary point of contact for residents, this role focuses on fostering positive relationships, managing communication, ensuring smooth move-in and move-out processes, and supporting community management operations with a high level of customer service and professionalism.

Work primarily conducted in person in an assigned Essex office to communicate with residents and prospective residents in person, relying on virtual communication when that is not possible.

What you will do

• Serve as the primary in person contact for residents.
• Serve as the primary contact to manage all communications and inquiries via the customer relationship management (CRM) system.
• Facilitate seamless move-in and move-out experiences, including handling necessary paperwork, conducting in-person identification checks, and addressing resident questions both in-person and virtually (if necessary). By appointment and drop in.
• Promote excellent resident experience by addressing questions and concerns promptly and professionally, both in-person and virtually (if necessary). By appointment and drop in.
• Manage and respond to portfolio tasks and calls through Funnel, meeting required response times and company standards.
• Maintain in-depth knowledge of the assigned community portfolio, including property-specific features and operations.
• Collaborate with the Community Management Team to support community operations and meet and maintain customer satisfaction targets.
• Primarily conducted in person, except where members of team are not present in the same facility.
• Assist in organizing and participating in occasional resident events across the property portfolio.
• Handle confidential resident and property information with discretion and professionalism.
• Occasional notice posting across the property portfolio.
• Perform other duties and special projects assigned to support community operations and resident satisfaction.
• Ensure compliance with company policies, procedures, and relevant laws, such as Fair Housing, Landlord-Tenant regulations, and OSHA standards.
• Other in person duties and special projects, as assigned.
• Regular, consistent and timely in person attendance.

What you will need

• High school diploma or equivalent required.
• College degree preferred.
• One year of experience in a customer service environment preferred.
• Commitment to providing exceptional customer service and a desire to help people.
• Strong organizational and time management skills to handle multiple responsibilities effectively.
• Ability to work independently and collaboratively in a centralized, high-volume hub environment.
• Must work on-site in the office five days per week.
• Proficiency with Microsoft Office Suite and familiarity with property management or CRM software.
• Ability to read, write, speak, and understand English.
• Capability to utilize a personal smart device for apps related to property operations and communication.

What the job requires

• Maintain alignment with Essex policies and procedures while effectively managing relationships with internal and external stakeholders, including Accounting, Legal, and other departments within Essex.
• Maintain compliance with all applicable laws, e.g., Fair Housing, Landlord Tenant, Local Building Codes, OSHA, and EEOC.
• Excellent verbal and written communication skills.
• Ability to create, compose, and edit written materials.
• Regular, consistent, and timely attendance required.
• This role requires a five-day workweek that will likely include weekend coverage.
• Work is primarily performed at an Essex office location, involving extended periods of sitting at a desk or workstation, with the occasional need to deliver resident notices.
• This may involve walking and use of stairs for prolonged periods of time.
• Involves the use of standard office equipment such as computers, phones, and printers.
• Availability to work a flexible schedule, including weekends.
• Travel required for occasional meetings, training, community visits.

What you will bring to the table

• Ability to collaborate with coworkers in person and virtually to achieve customer goals.
• Ability to comprehend, analyze, and interpret documents.
• Ability to solve problems involving several options in situations.
• Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.
• Highly organized and demonstrated project management skills.
• Ability to exercise initiative.
• Ability to meet all job requirements and assignments.

#LI-Onsite

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more.

With our 12 paid holidays and 15 PTO days, work/life balance is a priority!

Additionally, most positions are eligible for a housing discount of 20%.

New hires generally start between $24.50 - $29.09 per hour.

The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.

Come build a career with us!

Essex Property Trust is an S&P 500 company and a proven leader in West Coast apartments. We are committed to the vibrant communities in which we operate, and we continually push to innovate, improve, and add value to the lives of our residents, associates, and shareholders.

At Essex, we believe a company focused on diversity, equity, and inclusion (DEI) is the key driver of innovation and collaboration.

We offer competitive benefits, opportunities to grow your career, and a positive workplace environment in which every employee is empowered to provide a meaningful contribution to our Company’s mission.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more.

With our 12 paid holidays and 15 PTO days, work/life balance is a priority!

Additionally, most positions are eligible for a housing discount of 20%.