Community Relations Program Assistant - Waianae High

Hawaiʻi State Department of Education; Waianae (HI); On-site; USD 43,000 - 51,000; Full time

Benefits offered by this job

Health Insurance

Paid holidays

Vacation leave

Retirement plan

Job summary

Hawaiʻi State Department of Education seeks a Community Relations Program Assistant to support statewide outreach, coordinate workshops, and maintain program records. You will liaise with state offices, districts, schools, communities and parents to facilitate events and information flow.

The role emphasizes data gathering, reporting, and responding to inquiries from diverse stakeholders. A 4-year experience in public service is typical for such a position.

Qualifications

• Basic reading and comprehension of written directions.
• Ability to perform basic mathematical computations including percentages and averages.
• Experience in community or public service is preferred.

Responsibilities

• Represent a statewide community relations program and act as a link among State offices, districts, schools, communities and parents.
• Coordinate workshops and information sessions for program activities and related services.
• Gather, extract and compile data for reports on program activities and status updates.
• Respond to information requests from various audiences and maintain program records.

Skills

Verbal communication

Written communication

Interpersonal skills

Data gathering

Mathematical computations

Education

High school diploma

Coursework in social sciences

Job description

Salary Range: $4,221.00 per month

Community Relations Program Assistant, SR-15: $4,221.00 per month

Examples of Duties

• Represents a statewide community relations program, supporting outreach efforts, and serves as a link between State offices, districts, schools, communities and parents.
• Conducts and/or coordinates workshops and information dissemination sessions of program activities and related services.
• Performs research and gathers information.
• Responds to information requests and inquiries from State offices, district and school personnel, other agencies, various community groups and the general public.
• Liaises with State office, district and school personnel, individuals and community and group representatives to facilitate events.
• Keeps informed on program operations, activities and plans.
• Maintains program records and files.
• Gathers, extracts and compiles data for use in a variety of standard and non-standard statistical and other reports to keep records of program activities, performance and status updates.
• May participate as a State program team member.
• May perform general administrative work including answering phones, copying documents, faxing information, etc.

Minimum Qualifications

Basic Education Requirements: Experience requiring the ability to read, comprehend and apply written directions and a high degree of verbal skill in addition to the ability to perform basic mathematical computations including percentages and averages. This experience may have been met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma.

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below:

General Experience

Four (4) years of work experience in community or publicservice, social assistance or similar programs, of which two (2) years must have been of a paraprofessional capacity (technical work performed in support of professional practitioners), involving work of the following type and nature: 1) group organizing; 2) conducting and/or coordinating workshops and information dissemination sessions of program activities and related services; 3) seeking support for a program from various community resources; and 4) establishing and maintaining effective working relationships with community organizations and agencies.

Substitutions Allowed

Substitution of Education for Experience: Successful completion of coursework from an accredited community college, college or university may be substituted for the General Experience up to a maximum of two (2) years. The education may be substituted for the required General Experience on the basis of fifteen (15) semester credit hours for six (6) months of experience, provided that at least three (3) credits per semester were in the social sciences or related areas and provided knowledge of basic principles and techniques of oral communication and interpersonal relationship skills.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment

Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

• A copy of the applicant’s TA History Report or equivalent system-generated report;
• A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked;
• Copies of the applicant’s signed SF-10 Forms.

Information about Temporary Positions:

Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.