Community Relations Program Assistant - Ewa Beach Elementary

Hawaii State Department of Education; Ewa Beach (HI); On-site; USD 43,000 - 53,000; Full time

Job summary

Hawaii State Department of Education seeks a Community Relations Program Assistant, SR-15, to support statewide outreach, coordinate workshops, and act as a link among State offices, districts, schools, communities and parents. The role involves information dissemination, data gathering and responding to inquiries, plus potential team participation and general admin tasks.

The position emphasizes strong verbal skills, reading comprehension, and the ability to manage program records, with

Qualifications

• Ability to read, comprehend and apply written directions; strong verbal skills.

Responsibilities

• Represents a statewide community relations program, supporting outreach efforts, and serves as a link between State offices, districts, schools, communities and parents.
• Conducts and/or coordinates workshops and information dissemination sessions of program activities and related services.
• Performs research and gathers information.
• Responds to information requests and inquiries from State offices, district and school personnel, other agencies, various community groups and the general public.
• Liaises with State office, district and school personnel, individuals and community and group representatives to facilitate events.
• Keeps informed on program operations, activities and plans.
• Maintains program records and files.
• Gathers, extracts and compiles data for use in a variety of standard and non-standard statistical and other reports to keep records of program activities, performance and status updates.
• May participate as a State program team member.
• May perform general administrative work including answering phones, copying documents, faxing information, etc.

Skills

Verbal communication

Reading comprehension

Education

High school diploma

Job description

Salary Range

Community Relations Program Assistant, SR-15: $4,221.00 per month

1. Represents a statewide community relations program, supporting outreach efforts, and serves as a link between State offices, districts, schools, communities and parents.

2. Conducts and/or coordinates workshops and information dissemination sessions of program activities and related services.

3. Performs research and gathers information.

4. Responds to information requests and inquiries from State offices, district and school personnel, other agencies, various community groups and the general public.

5. Liaises with State office, district and school personnel, individuals and community and group representatives to facilitate events.

6. Keeps informed on program operations, activities and plans.

7. Maintains program records and files.

8. Gathers, extracts and compiles data for use in a variety of standard and non-standard statistical and other reports to keep records of program activities, performance and status updates.

9. May participate as a State program team member.

10. May perform general administrative work including answering phones, copying documents, faxing information, etc.

Basic Education Requirements

Experience requiring the ability to read, comprehend and apply written directions and a high degree of verbal skill in addition to the ability to perform basic mathematical computations including percentages and averages. This experience may have been met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma.

Experience Requirements

Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below:

General Experience

Four (4) years of work experience in community or publicservice, social assistance or similar programs, of which two (2) years must have been of a paraprofessional capacity (technical work performed in support of professional practitioners), involving work of the following type and nature: 1) group organizing; 2) conducting and/or coordinating workshops and information dissemination sessions of program activities and related services; 3) seeking support for a program from various community resources; and 4) establishing and maintaining effective working relationships with community organizations and agencies.

Substitutions Allowed

Substitution of Education for Experience:

Successful completion of coursework from an accredited community college, college or university may be substituted for the General Experience up to a maximum of two (2) years. The education may be substituted for the required General Experience on the basis of fifteen (15) semester credit hours for six (6) months of experience, provided that at least three (3) credits per semester were in the social sciences or related areas and provided knowledge of basic principles and techniques of oral communication and interpersonal relationship skills.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Salary

The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements:

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Information about Temporary Positions

Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.