Community Relations Program Assistant - Ewa Beach Elementary

Hawaiʻi State Department of Education; Ewa Beach (HI); On-site; USD 39,000 - 47,000; Full time

Job summary

The Hawaii State Department of Education seeks a Community Relations Program Assistant (SR-15) to support statewide outreach, connect State offices, districts, schools, communities and parents, and coordinate workshops and information sessions.

This role requires strong verbal skills, the ability to read and apply written directions, and up to four years of related experience or qualifying substitutions. You will maintain records, respond to inquiries, and assist with program activities.

Qualifications

• Reading, comprehension and application of written directions with verbal skill required.
• Four years of work experience in community or public service, with two in paraprofessional capacity.
• Substitution allows coursework for experience as detailed in the specification.

Responsibilities

• Represents a statewide community relations program and serves as liaison between State offices, districts, schools, communities and parents.
• Coordinates workshops and information sessions of program activities and related services.
• Maintains program records and files and gathers data for reports.

Skills

Verbal communication

Reading comprehension

Data gathering

Education

High School Diploma

Social sciences coursework substitution

Job description

Salary Range

Community Relations Program Assistant, SR-15: $4,221.00 per month

Examples of Duties

• Represents a statewide community relations program, supporting outreach efforts, and serves as a link between State offices, districts, schools, communities and parents.
• Conducts and/or coordinates workshops and information dissemination sessions of program activities and related services.
• Performs research and gathers information.
• Responds to information requests and inquiries from State offices, district and school personnel, other agencies, various community groups and the general public.
• Liaises with State office, district and school personnel, individuals and community and group representatives to facilitate events.
• Keeps informed on program operations, activities and plans.
• Maintains program records and files.
• Gathers, extracts and compiles data for use in a variety of standard and non-standard statistical and other reports to keep records of program activities, performance and status updates.
• May participate as a State program team member.
• May perform general administrative work including answering phones, copying documents, faxing information, etc.

Minimum Qualifications

Basic Education Requirements

Experience requiring the ability to read, comprehend and apply written directions and a high degree of verbal skill in addition to the ability to perform basic mathematical computations including percentages and averages. This experience may have been met from part‑time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full‑time normal work basis. This requirement may also be met by possession of a high school diploma.

Experience Requirements

Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below:

General Experience

Four (4) years of work experience in community or publicservice, social assistance or similar programs, of which two (2) years must have been of a paraprofessional capacity (technical work performed in support of professional practitioners), involving work of the following type and nature: 1) group organizing; 2) conducting and/or coordinating workshops and information dissemination sessions of program activities and related services; 3) seeking support for a program from various community resources; and 4) establishing and maintaining effective working relationships with community organizations and agencies.

Substitutions Allowed

Substitution of Education for Experience

Successful completion of coursework from an accredited community college, college or university may be substituted for the General Experience up to a maximum of two (2) years. The education may be substituted for the required General Experience on the basis of fifteen (15) semester credit hours for six (6) months of experience, provided that at least three (3) credits per semester were in the social sciences or related areas and provided knowledge of basic principles and techniques of oral communication and interpersonal relationship skills.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary

The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full‑time, 40‑hour workweeks. Part‑time experience is pro‑rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment

Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

• A copy of the applicant's TA History Report or equivalent system-generated report;
• A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
• Copies of the applicant's signed SF-10 Forms.

Documents

Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions

Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take‑home pay by having the State deduct the cost of health‑care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax‑savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out‑of‑pocket health‑care expenses and eligible dependent care expenses on a BEFORE‑TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre‑tax dollars to an employee‑selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non‑work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

EDUCATION

Please choose the manner in which you meet this requirement from the list of options:

• A. I possess a High School Diploma. I will include the school's name in the Education section of my application.
• B. I possess a General Equivalency Diploma (GED). I will include the school's name in the Education section of my application.
• C. I do not possess a High School Diploma or GED, but I do possess experience that required the ability to read, comprehend, and apply written directions; a high degree of verbal skill; and the ability to perform basic mathematical computations including percentages and averages. (Note: You must provide a complete response to the following question regarding this experience.)
• D. I do not meet any of the options above.

EDUCATION (cont.)

If you chose Option C in the question above, please use the space provided to describe the experience(s) you held that meets the Education requirement.

Include your job title, employer's name, dates of employment (from mm/yy to mm/yy), average hours you worked per week, and a thorough description of your duties that shows your ability to read, comprehend, and apply written directions; a high degree of verbal skill; and your ability to perform basic mathematical computations including percentages and averages.

If you did not choose Option C in the question above, type "N/A" in the space provided.

GENERAL EXPERIENCE REQUIREMENT

Do you have at least four (4) years of work experience in community or public service, social assistance or similar programs, of which two (2) years must have been of a paraprofessional capacity (technical work performed in support of professional practitioners), involving work of the following type and nature: 1) group organizing; 2) conducting and/or coordinating workshops and information dissemination sessions of program activities and related services; 3) seeking support for a program from various community resources; and 4) establishing and maintaining effective working relationships with community organizations and agencies?

• Yes
• No

GENERAL EXPERIENCE

List all work experience that fully meets this requirement. Do not list volunteer experience as they will not be given consideration. All substitute and on‑call employment claims must be verified via a list of the dates and hours you worked, endorsed and signed by your respective supervisor and/or personnel office. Include ALL of the following information for EACH of these experiences, SEPARATELY: a) Official job title; b) Employer's name, type of business of establishment, services provided and to whom (i.e. clientele); c) Supervisor's official job title, general duties, and type of supervision he/she provided over your position (i.e. direct, moderate, general, etc.); d) The department that you worked in, its general functions, and how many and what kind of professional staff were regularly employed; e) Dates of employment (from mm/yy to mm/yy); f) Average hours you worked per week; g) Detailed description of your primary duties and responsibilities (be specific); and, h) Description of your experience in requesting information from others and explaining procedural requirements orally and in writing. If you do not possess any General Experience, type "None" in the space provided. Note: Failure to provide all information may result in your application being rejected for being incomplete.

GENERAL EXPERIENCE (cont.)

For EACH of the experiences you listed above, provide separate responses to each of the following items: i) Describe the paraprofessional, technical work you performed in support of higher‑level professional staff/personnel (Be complete in your description and provide specific examples); j) Describe your experience organizing groups (Include the types and size of groups you organized, purpose of organizing these groups, organizing methods you used, frequency of performing this task, and examples of groups you organized); k) Describe your experience conducting and/or coordinating workshops and information dissemination sessions of program activities and related services (List the steps you took toward conducting/coordinating these workshops and sessions, the materials you developed or used, for whom these workshops and sessions were provided, and the average number of participants per workshop/session); l) Describe your experience seeking support for a program from various community resources (Include your methods, materials, and the means by which you sought program support; and examples of community resources you contacted); and, m) Describe your experience establishing and maintaining effective working relationships with community organizations and agencies (Include your methods and any materials you developed/used). If you do not possess any General Experience, type "None" in the space provided. Note: Failure to provide all information may result in your application being rejected for being incomplete.

SUBSTITUTION

Have you completed coursework from an accredited community college, college, or university, which included at least three (3) credits per semester in the social sciences or related field and that provided knowledge of basic principles and techniques of oral communication and interpersonal relationship skills? Note: Your educational background should