Community Program Manager

New Albany, Ohio; New Albany (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

The City of New Albany seeks an Events & Community Programs Coordinator to plan, implement and promote city events and specialized programming that enhance resident and visitor experiences. You will manage a detailed program calendar and collaborate with staff, boards, and community partners to deliver successful activities that add value to the community.

Work is performed under the general direction of the city director, with responsibilities including budget tracking, vendor contracts,

Qualifications

• Bachelor's Degree in Marketing, Public Relations, Communications, Hospitality Management, Parks & Recreation, or other relevant field; Master’s Degree preferred.
• Valid Ohio driver's license required.
• Pre-employment drug screen required.

Responsibilities

• Plan, coordinate and execute programs, events, classes, festivals and related functions.
• Coordinate with vendors, suppliers and contractors to ensure safety, publicity and on-budget execution.
• Lead internal cross-functional team for event permitting, staff training and performance management.
• Develop advertising for events with communications/marketing to attract participants, volunteers and sponsors.
• Assist in annual operating budget preparation; track budgets, reconcile revenue and prepare financial reports.
• Recruit and manage volunteers to support city events.

Skills

Event planning

Staff supervision

Public relations

Volunteer coordination

Budgeting

Education

Bachelor's Degree in Marketing, Public Relations, Communications, Hospitality Management, Parks & Recreation, or other relevant field

Tools

Microsoft Office

Adobe Creative Suite

Social media management tools

Job description

Description

This unclassified position plans, implements and promotes city events and specialized programming that enhances resident and visitor experiences by managing a comprehensive and detailed program calendar and collaborating with staff and community organizations to create successful events or programs that add value to the community. This position will be responsible for establishing and maintaining collaborative relationships to accomplish the city’s goals and assisting city boards as their work relates to community events. Due to the nature of the job duties, this position qualifies as FLSA-exempt and not entitled to overtime compensation.

Description

This unclassified position plans, implements and promotes city events and specialized programming that enhances resident and visitor experiences by managing a comprehensive and detailed program calendar and collaborating with staff and community organizations to create successful events or programs that add value to the community. This position will be responsible for establishing and maintaining collaborative relationships to accomplish the city’s goals and assisting city boards as their work relates to community events. Due to the nature of the job duties, this position qualifies as FLSA-exempt and not entitled to overtime compensation. Work is performed under the general direction of the director. This position will manage Community Programs personnel.

Examples of Duties

The following duties are examples of duties that would be normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Events

• Responsible for the planning, execution and coordination of programs, events, classes, festivals, groundbreakings, ceremonial functions, and similar activities, including planning, set up, clean up, supply management, food and all related tasks to ensure successful execution of programs and events.
• Coordinates with the vendors, suppliers, and contractors that provide the operations, functions, and resources necessary to ensure programming is safe, entertaining, well-publicized, and on budget.
• Leads an internal, cross-functional team to coordinate internal and external event permitting and support; manages staff requiring training, coaching and evaluating employee performance, scheduling and approving overtime, recommending and implementing disciplinary action if necessary.
• In conjunction with the city’s communications and marketing team, develops creative advertising for events and programs to communicate program offerings and attract participants, volunteers, and sponsors.
• Assists in the preparation of the annual operating budget; performs various accounting tasks, including budget tracking, revenue reconciliation, financial reporting, invoicing, and refunds
• Negotiates, secures, and manages contracts with event suppliers and professional service providers.
• Recruits and manages volunteers and directs their work to further the goals of city events.

Community Programs

• Plans, manages, and directs overall development and implementation of community programs, including but not limited to educational programs, senior programs, and the Community Connectors program.
• Designs and implements new methods and outreach strategies to promote city and partner programming and events to ensure broad community visibility, awareness and participation.
• Coordinates with partners such as the New Albany Joint Parks District on community programming with a specific focus on senior programs.
• Other duties and/or projects as may be assigned

Regular and predictable attendance required.

Examples of Duties

The following duties are examples of duties that would be normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Events

• Responsible for the planning, execution and coordination of programs, events, classes, festivals, groundbreakings, ceremonial functions, and similar activities, including planning, set up, clean up, supply management, food and all related tasks to ensure successful execution of programs and events.
• Coordinates with the vendors, suppliers, and contractors that provide the operations, functions, and resources necessary to ensure programming is safe, entertaining, well-publicized, and on budget.
• Leads an internal, cross-functional team to coordinate internal and external event permitting and support; manages staff requiring training, coaching and evaluating employee performance, scheduling and approving overtime, recommending and implementing disciplinary action if necessary.
• In conjunction with the city’s communications and marketing team, develops creative advertising for events and programs to communicate program offerings and attract participants, volunteers, and sponsors.
• Assists in the preparation of the annual operating budget; performs various accounting tasks, including budget tracking, revenue reconciliation, financial reporting, invoicing, and refunds
• Negotiates, secures, and manages contracts with event suppliers and professional service providers.
• Recruits and manages volunteers and directs their work to further the goals of city events.

Community Programs

• Plans, manages, and directs overall development and implementation of community programs, including but not limited to educational programs, senior programs, and the Community Connectors program.
• Designs and implements new methods and outreach strategies to promote city and partner programming and events to ensure broad community visibility, awareness and participation.
• Coordinates with partners such as the New Albany Joint Parks District on community programming with a specific focus on senior programs.
• Other duties and/or projects as may be assigned

Regular and predictable attendance required.

Qualifications

Bachelor's Degree in Marketing, Public Relations, Communications, Hospitality Management, Parks & Recreation, or other relevant field and more than five years’ relevant experience, including progressive experience managing or supervising staff; a Master’s Degree is preferred; or an equivalent combination of education and experience. A valid Ohio driver’s license is required. Pre-employment drug screen required.

Knowledge, Skills & Abilities

Knowledge of: marketing and public relations strategies, practices, principles; event industry standards and practices; strategic communications, marketing, public relations, and the latest communication trends; governmental or nonprofit operations preferred;

Ability to: coordinate projects and organize groups of people to achieve desired result; work in a fast-paced, deadline-driven environment; think analytically and independently problem solve; be creative in coming up with new ideas and solutions; deliver excellent customer service; receive feedback to improve events and programs; collaborate with team members and to manage simultaneous projects involving internal and external team members; accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information; use independent judgment, common sense, and principals of influence and rational systems in the performance of tasks; develop and maintain effective working relationships with associates, community partners, public officials, vendors and the general public; maintain personal composure and tactfully handle difficult situations and interpret questions correctly; behave in a friendly, understanding, helpful and professional manner with coworkers, supervisors and the general public; to work outside normal business hours at outdoor events, in inclement weather, as necessary to achieve objectives; walk, sit or stand for extended periods of time; lift, push, pull light weighted objects; have regular and predictable attendance.

Skill in: written and verbal communication; using social media for marketing, public relations and professional communications; composing various types of correspondence using proper grammar, punctuation, and appropriate style; using computer software such as Microsoft Office Suite, Adobe Creative Suite including Adobe InDesign and Photoshop; reviewing detailed records for accuracy; coordinating work between work units; problem solving using rigorous logic and methods to solve difficult problems; anticipating hidden problems or obstacles and planning in advance to overcome in order to achieve goals.