Community Manager - 5636

Guardian Real Estate Services LLC; Salem (OR); On-site; USD 80,231,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

FSA

401(k)

Vacation time

Sick time

Holidays & Birthday Holiday

Employee Assistance Program

Job summary

Guardian Real Estate Services LLC seeks a Full Time Community Manager for Fairhaven Gardens in Salem, OR. The role oversees 87-unit LIHTC/HUD property operations, ensuring compliance with all housing laws, budgets, and owner objectives. The candidate will supervise staff, coordinate vendors, and uphold strong resident service.

Schedule is 40 hours weekly with standard business hours. The position offers comprehensive benefits including health/dental insurance, 401(k) with match, paid time off,

Qualifications

• High school diploma or GED is required.
• At least two years of experience managing a multifamily community.
• At least one year in affordable housing or related industry.
• At least one year of supervisory experience.
• Strong understanding of Fair Housing and Landlord-Tenant laws in Oregon.

Responsibilities

• Represent Guardian in a positive and professional manner.
• Manage property operations in compliance with laws and policies.
• Assist in developing operating and capital budgets.
• Analyze monthly financial statements and cash flow.
• Coordinate leasing efforts and ensure timely rent collection.
• Lead and develop site staff and coordinate vendors.
• Maintain accurate records and prepare reports for the portfolio manager.

Skills

Communication skills

Organizational skills

Fair Housing knowledge

English proficiency

Budgeting

Time management

Education

High school diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Community Manager - 5636

Full Time Fairhaven Gardens, Salem, OR, US

14 days ago Requisition ID: 5636

Salary Range: $28.00 To $30.00 Hourly

Guardian has an opportunity for a Full Time Community Manager to join our team at Fairhaven Gardens! Fairhaven Gardens is an 87-unit affordable (LIHTC, HUD) apartment community in Salem, OR.

The Community Manager will work to ensure that the property meets all ownership goals and objectives, enforce Guardian Management policies and procedures, and to adhere to Fair Housing and Landlord Tenant Laws at all times. A Community Manager is responsible for supervision of other property staff and vendors to provide outstanding customer service to the residents, maintain excellent curb appeal, provide well-timed and proactive property maintenance, safeguard the good financial health and stability of the properties, confirm timely compliance with all government and property program requirements, and complete all required paperwork and reports on time.

For this position, we are seeking a dynamic self-starter who enjoys working with others and excels in a fast-paced office environment. The ideal candidate will be highly organized, professional and communicative.

Schedule

40 hours per week. Mon - Fri 8am - 5pm or 9am - 6pm.

Compensation

$28.00 - $30.00/hr DOE + bonus eligible!

Benefits

• Medical/Vision/Prescription Insurance
• Dental Insurance
• Medical/Dependent Care FSA
• Life/AD&D Insurance
• Employer-matched 401-K
• 10 days of Vacation Time per year
• 1 hour of Sick Time for every 30 hours worked
• 11 Paid Holidays + 1 Birthday Holiday + 1 Flex Holiday
• Employee Assistance Program

Guardian provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here! We provide ample training and opportunity for anyone who desires to take your property management career to the next level! Interested in growing along with one of the leading property management companies in the Northwest? This could be the perfect opportunity for you!

Qualification Requirements

• High school diploma or GED.
• At least two (2) years of experience managing a multifamily community.
• At least one (1) year of experience working in affordable housing or relevant industry.
• At least one (1) year of prior supervisory experience.
• Strong understanding of and willingness to enforce Fair Housing and Landlord-Tenant Laws in the state of Oregon.
• At least one year of experience developing, maintaining and adhering to an annual budget.
• Excellent attention to detail and organizational skills.
• Strong mathematical skills and basic understanding of property budgets and financial accounting.
• Ability to speak, read and write in English.
• Ability to communicate effectively and in a timely manner; both verbally and in writing.
• Able to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.

Essential Functions

• Represent Guardian in a positive and professional manner at all times.
• Act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed property management obligations.
• Manage all property operations in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc).
• Under the direction of the Portfolio Manager, assist in the development of operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements and leasing strategy.
• Analyze and report monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables in a timely manner.
• Administer budgets, review and analyze operations, and recommend corrective actions needed to maximize efficiency, owner and resident satisfaction, and profitability to Portfolio Manager.
• Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian’s policies on accounts receivable.
• Follow confidentiality guidelines for all resident, property, owner, and Guardian information at all times.
• Direct the day-to-day activities of other property staff. Develop, hire, discharge, evaluate performance, coach and discipline staff with direction from Portfolio Manager and Corporate HR Department.
• Accurately record time worked, adhere to time keeping guidelines including approving site staff time records on a daily basis.
• Administer leasing efforts including reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, enforcing tenant compliance and performing landlord obligations.
• Identify leasing prospects and occasionally respond to routine leasing inquiries.
• Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable.
• Work with Portfolio Manager to identify, engage and supervise property vendors.
• Approve invoices for all goods/services required to maintain the property’s upkeep to company and owner standards and in accordance with property’s budget.
• Liaison with corporate departments to provide a team approach to the management of the property.
• Establish and maintain collaborative working relationships between departments and with coworkers. Prepare and lead all site staff meetings, including monthly safety meetings, and document meeting minutes to submit to the corporate office.
• Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.
• Other duties as assigned by the Portfolio Manager.

Guardian – Company Description

Founded in 1971, Guardian Real Estate Services has evolved into a leading west coast management, development and investment firm. The company offers a diversified real estate service platform that includes property management and asset management; investments, development, acquisition and advisory services. With 400 highly qualified real estate professionals, the company’s vertically integrated business model is sought by both private and institutional investors. Guardian’s management portfolio includes over 149 properties located in five states and comprised of 14,600 multifamily units. The company holds ownership interests in 27% of the portfolio. Approximately 75% of the portfolio participates in at least one government-assisted housing program with the balance being conventionally financed, market-rate housing. As a distinguished leader in the multifamily housing arena, Guardian maintains a commitment to environmentally sustainable business practices.

Guardian Real Estate Services is experienced in all types of multifamily housing, including market-rate, LIHTC, HUD, Rural Development and Bond financed properties. The company also has a subspecialty in Senior Housing with portfolio properties – including Independent and Congregate care housing.

The Guardian Experience – Our People

Property Management is our strength. People have always been our passion. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022 and 2023. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work. The company is also an active contributor to a variety of housing and education causes, and in 2023, Guardian was named the Top Philanthropic organization for medium-size companies in its headquarters region. In this economy, companies come and go. As a third-generation, family owned firm, Guardian’s growth and stability has evolved the company into a leading Pacific Northwest real estate management and investment firm.

Guardian Offers

In addition to competitive salaries, 401(k), Vacation, Sick Time, and paid Holidays, we offer a culture in which individuals work and participate in collaborative team environments and are encouraged to continue to grow both professionally and personally.

AAP/EEO Statement

This institution is an equal opportunity provider and employer.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call [phone] to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or by fax at [phone].