COMMUNITY ASSOCIATION MANAGER

The Management Trust; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

The Management Trust in Scottsdale, AZ is seeking a Community Association Manager to oversee HOAs, coordinate with boards, and manage daily operations. You will prepare budgets, review financial statements, and ensure contractual compliance while delivering superior service to homeowners and vendors.

Responsibilities include guiding board decisions, performing site visits, attending meetings, and maintaining governance knowledge.

Qualifications

• Must have a high school diploma or equivalent.
• Strong leadership and public speaking abilities.
• Excellent customer service and attention to detail.
• Ability to meet deadlines and adapt to shifting priorities.

Responsibilities

• Manage a portfolio of communities including homes, townhomes, and/or condominiums.
• Guide and support Board members to conduct business using proactive planning.
• Provide management services in compliance with contract terms.
• Assist Board and homeowners with problem resolution.
• Provide fiscal management including reviewing invoices and financial statements.
• Attend association meetings and prepare board packets, agendas, and calendars.
• Communicate with Board members, homeowners, and vendors promptly.

Skills

Leadership

Public speaking

Customer service

Time management

Education

High School Diploma

Associate’s Degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

The Management Trust
Position Title: Community Association Manger
Location: Scottsdale, AZ
Reporting To: Division Vice President of Community Management
Status: Exempt, Full-Time

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The Community Association Manager is responsible for the management and support of community associations (primarily HOAs), including, but not limited to: daily operations, regular interaction with and support of Board of Directors members/homeowners/vendors, meeting attendance, budget preparation, and overall community business management.

JOB DUTIES AND RESPONSIBILITIES:

• Manage a portfolio of communities that includes homes, townhomes, and/or condominiums
• Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management (proactive planning)
• Provide management services in compliance with the terms of the management contract
• Assist Board and homeowners with problem resolution
• Provide fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and reserve study updates, and reviewing completed financial statements for accuracy prior to distributing to the Board each month
• Conduct site reviews and provide oversight of related compliance matters
• Review and submit requests for vendor bids and contracted services
• Attend association meetings, including, but not limited to: annual, turnover, and Board
• Prepare Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings
• Communicate in-person, via telephone, and/or email to Board members, homeowners, and vendors regarding community business in a timely manner
• Maintain current knowledge of governing documents, applicable state statutes, and local ordinances that apply to each assigned community
• Oversee all aspects of the client’s relationship with our Company to ensure success and retention
• Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved
• Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future
• Share after-hours emergency phone duties (as directed by your supervisor; for CAMs and above)
• Other duties and special projects as assigned

QUALIFICATIONS:

• High School Diploma (or equivalent); Associate’s Degree preferred
• Solid knowledge of Microsoft Outlook, Excel, and Word
• Strong leadership abilities and comfort with public speaking (small and large groups)
• Ability to meet deadlines and address time-sensitive issues
• Ability to provide high-level customer service with astute attention to detail and organization
• Must be a team player
• Ability to manage workflow amid shifting priorities
• Willing to learn Company process and procedures, and learn/use proprietary software
• Adaptable and dependable with a solid attendance record
• Professional and respectful demeanor with all staff and guests at all times

SPECIAL POSITION REQUIREMENTS:

• Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy (including reliable transportation to conduct site visits)

ESSENTIAL FUNCTIONS:

• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary for periods of time
• Relocate up to (25) pounds
• Travel to and from offsite locations

SUPERVISES OTHERS? IF SO, LIST:

• None

SCHEDULE & TRAVEL:

• Monday-Friday from 8:00 - 5:00 pm
• This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.