Community Association Manager

Affinity Management Services, LLC; Miami (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k) plan

Job summary

Affinity Management Services is seeking a skilled Community Association Manager to lead thriving, well-managed communities in Florida. You will cultivate relationships with boards and homeowners, oversee vendors, and manage association finances to protect assets and improve residents’ quality of life.

The ideal candidate is bilingual (English/Spanish), holds an active CAM license, and has 5+ years of management experience, including High-Rise Condominiums and HOA management.

Qualifications

• CAM license active and in good standing.
• 5+ years of management experience in community associations.
• Experience with High-Rise Condominiums and HOA management.
• Bilingual English/Spanish preferred.
• Proficient with standard office software and record keeping.

Responsibilities

• Develop and maintain professional relationships with Board of Directors and homeowners; address service requests and complaints.
• Foster relationships with vendors; supervise service quality and contract compliance.
• Plan and oversee systems for protection of community assets and records.
• Inspect community facilities; communicate and enforce safety rules.
• Investigate accidents/claims; prepare written reports.
• Prepare meeting agendas; attend Board and annual/special meetings.
• Assist in monthly financial reports and variance analysis.
• Manage association finances; guide the board on financial decisions.
• Prepare annual budget; analyze expenses; suggest funding.
• Prepare RFPs; analyze bids and present project specs.
• Provide reports to the Board with recommendations to improve appearance and harmony.
• Respond to emergencies; manage major improvement projects (> $10k).
• Schedule staff assignments within the budget; review payroll and invoices.

Skills

Bilingual English/Spanish

CAM License

5+ years management

HOA management

Basic computer skills

Job description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

Position Overview

As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances.

Key Responsibilities

• Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
• Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
• Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
• Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
• Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
• Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
• Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
• Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
• Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
• Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
• Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
• Respond to and act on association emergencies in a timely manner.
• Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
• Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
• Review and approve payroll for direct employees and vendor invoices before payment.

Requirements

• Bilingual (English, Spanish) Preferred.
• Active CAM License.
• Minimum 5 years of management experience.
• Experience with High-Rise Condominiums and HOA Management.
• General Computer Skills.

Job Specs

Schedule: Monday - Friday 9am - 5pm (Nighttime Meetings & Emergency Calls Will Be Required)

Salary:$100K

Who We Are

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Our Values

• Relationship Focus: Be Reliable To All | Take Ownership | Work Collaboratively
• Teamwork: Commit to Self-Development | Set High Standards |Hold yourself & others accountable.
• Professionalism: Instill Trust | Be Open & Honest | Be an active listener
• Solutions Driven: Get things Done | Achieve Results | Think outside the box
• Celebrate the Wins: Praise our Milestones | Highlight Achievements

What We Offer

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including:

• Fully paid medical insurance
• Voluntary dental, vision, life insurance, and short-term disability
• 401(K) Plan after 90 days of employment

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity.

Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.