Communications Procurement Expert

Russell Tobin; San Francisco (CA); Hybrid; USD 158,000 - 172,000; Full time

Benefits offered by this job

Healthcare coverage (medical, dental,/

401(k) retirement savings

Life & disability insurance

Employee discounts

Job summary

Russell Tobin is partnering with a leading technology company to hire a Procurement Specialist, Communications in San Francisco. You will own end-to-end procurement for the communications function, handling POs, contracts, amendments, and invoicing across multiple currencies.

This role requires strong relationship management, ownership, and flawless execution in a high-volume queue, with daily triage and follow-up to keep vendor work moving on time.

Qualifications

• Ability to ramp up quickly on new tools and processes.
• Meticulous, line-item-level attention to detail in contracts, purchase orders, and invoices.
• Proven follow-through on a high-volume queue; tracks requests to resolution.
• Clear, professional, and prompt communication with vendors and internal partners.
• Fluency with spreadsheets, especially Google Sheets, for trackers and reconciliation.
• Experience owning vendor or agency relationships day to day.

Responsibilities

• File and manage purchase requests and change orders in the procure-to-pay system and ensure timely approvals.
• Draft statements of work and contract amendments from templates and shepherd them through to full execution.
• Chase approvals and signatures and escalate early when needed.
• Reconcile purchase orders against contracts and verify itemized vendor charges.
• Track purchase orders in real time and run blockers sweeps to resolve issues.
• Build and manage strong relationships with vendors and Communications teammates.

Skills

Vendor management

Contract administration

High-volume operations

Microsoft Google Sheets

Tools

Procurement system

Contracts workflow

Job description

Russell Tobin is partnering with a leading technology company to hire a Procurement Specialist, Communications in San Francisco. You will own end-to-end procurement for the communications function, handling POs, contracts, amendments, and invoicing across multiple currencies.

This role requires strong relationship management, ownership, and flawless execution in a high-volume queue, with daily triage and follow-up to keep vendor work moving on time.