Communications & Conference Specialist

Rincon Consultants, Inc; California; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Rincon Consultants, Inc in Ventura, CA is seeking a Communications & Conference Specialist to support industry conferences, trade shows, and professional forums. You will help manage planning, logistics, sponsorships, and promotional activities while contributing to corporate communications and brand initiatives.

The role offers hybrid work with in-office presence in Ventura, CA, and requires collaboration with Marketing, Communications, and Design teams to deliver consistent Rincon branding and

Qualifications

• Bachelor's degree or equivalent professional experience in a related field.
• 2–4 years of professional experience in communications, marketing, conference coordination, or related discipline.
• Excellent written and verbal communication with strong grammar and tone.
• Experience supporting conferences, marketing campaigns, or multi-stakeholder initiatives.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively across departments.
• Willingness to travel occasionally for conference participation.

Responsibilities

• Coordinate Rincon's participation in industry conferences, trade shows, and professional forums.
• Manage conference calendars, registrations, sponsorships, exhibitor requirements, and logistics.
• Maintain conference materials, booth displays, signage, and promotional items; ensure brand consistency.
• Support pre-conference promotion via social media and announcements; post-conference follow-up.
• Maintain centralized planning resources, budgets, and schedules.
• Collaborate with Marketing and leadership to align conference objectives with market needs.
• Develop conference materials, presentations, exhibits, and digital assets with the Design team.

Skills

Conference coordination

Content development

Project management

Strong written/verbal comms

Social media support

Education

Bachelor's degree in communications, marketing, PR, journalism, or related field

Tools

Microsoft Office

Canva

Adobe Creative Cloud

SharePoint

Job description

About Us

We are an award-winning California-based environmental consulting firm with 600+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place To Work certification, which reflects an independent assessment of our culture and our team member experiences.

About The Role

Rincon Consultants is seeking a Communications & Conference Specialist to join our Marketing & Communications team. This role supports Rincon's presence at industry conferences, trade shows, and professional forums while contributing to a broad range of internal and external communications initiatives.

The ideal candidate is an organized, creative, and proactive communicator who enjoys coordinating projects, developing content, and bringing people and resources together. This individual will help manage conference participation from planning through execution, coordinating logistics, sponsorships, promotional activities, branded materials, and related communications to ensure Rincon shows up professionally and consistently across the markets we serve.

Beyond conferences, this role will support corporate communications, including internal announcements, social media, employee storytelling, and other initiatives that strengthen Rincon’s brand, visibility, and connections with employees, clients, and industry partners.

This is an opportunity for an early-career communications professional to develop experience in corporate communications, brand management, and conference marketing while working alongside a collaborative team of communications, marketing, and design professionals.

What Success Looks Like

A successful Communications & Conference Specialist helps ensure Rincon's presence at industry conferences is organized, professional, and aligned with our broader marketing and communications objectives. They anticipate needs, keep stakeholders informed, manage details with care, and take ownership of projects from initial planning through completion.

They understand that conferences are more than logistical activities. They are opportunities to build relationships, showcase expertise, strengthen brand recognition, and reinforce Rincon's position in the markets we serve.

Beyond conference coordination, this individual contributes to clear, engaging, and consistent communications that connect Rincon's people, expertise, and accomplishments with internal and external audiences. Above all, we're looking for someone who is curious, dependable, collaborative, and excited to grow as part of a creative and strategic communications team.

How We Collaborate

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office.

This role will require an in-office presence in Ventura, CA.

What You'll Do

Industry Conferences & Market Engagement

• Coordinate Rincon's participation in industry conferences, trade shows, professional association meetings, and external industry forums.


• Manage conference calendars, registrations, sponsorships, exhibitor requirements, vendor coordination, shipping, and associated logistics.


• Maintain and manage Rincon’s conference materials and inventory, including booth displays, signage, promotional giveaways, and other branded assets, coordinating warehouse storage, organization, and replenishment to ensure materials are ready for use.


• Work with Marketing and business leaders to understand conference objectives, target audiences, and opportunities to strengthen Rincon's market presence.


• Coordinate the development of conference materials, including presentations, exhibits, signage, brochures, digital assets, and branded promotional items.


• Partner with the Design team to ensure conference materials are visually consistent, accurate, and aligned with Rincon's brand standards.


• Support pre-conference promotion, including social media, speaker announcements, and other communications that increase Rincon's visibility and engagement.


• Coordinate post-conference communications, content development, and follow-up activities to extend the value of Rincon's participation.


• Maintain centralized conference planning resources, participation records, budgets, and schedules.


• Identify opportunities to improve conference coordination, streamline processes, and create a more consistent and effective brand experience.

Internal & External Communications

• Support the development and execution of internal and external communications initiatives that reinforce Rincon's culture, expertise, and market presence.


• Draft, edit, and coordinate content for employee announcements, newsletters, intranet articles, social media, and other communications channels.


• Assist with storytelling efforts that highlight Rincon's people, projects, technical expertise, and accomplishments.


• Collaborate with subject matter experts and internal stakeholders to gather information and translate complex topics into clear, accessible, and engaging content.


• Support social media content development, scheduling, and coordination across Rincon's corporate channels.


• Assist with communications campaigns, employee engagement initiatives, leadership announcements, and other firmwide priorities.


• Maintain communications calendars, content libraries, and other resources to support consistent and timely messaging.


• Help ensure communications reflect Rincon's voice, values, and brand standards.

Brand & Marketing Support

• Collaborate with Communications, Design, and Marketing colleagues to develop high-quality branded communications and marketing materials.


• Support the coordination and production of brochures, presentations, digital graphics, promotional materials, and other communication assets.


• Assist with gathering, organizing, and maintaining content, photography, and other brand resources.


• Coordinate project timelines, internal reviews, and approvals to keep communications and marketing deliverables on track.


• Support broader marketing and communications initiatives that increase awareness of Rincon's services, expertise, and organizational culture.


• Contribute ideas and recommendations to strengthen communications effectiveness, improve workflows, and enhance Rincon's external presence.

What You'll Bring

• Bachelor's degree in communications, marketing, public relations, journalism, or a related field, or equivalent professional experience.


• Approximately 2–4 years of professional experience in communications, marketing, conference coordination, or a related discipline.


• Strong organizational and project coordination skills, with the ability to manage multiple assignments, stakeholders, and deadlines.


• Excellent written and verbal communication skills, including strong attention to grammar, clarity, and tone.


• Experience supporting conferences, marketing campaigns, communications projects, or other initiatives involving multiple stakeholders and deliverables.


• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.


• Strong attention to detail, resourcefulness, and a proactive approach to problem‑solving.


• Ability to work independently on assigned projects while collaborating effectively with colleagues across departments and levels of the organization.


• Strong interpersonal skills and a commitment to delivering high‑quality work in a collaborative, deadline‑driven environment.


• Willingness to travel occasionally to support conference participation and other business needs.

Nice to Have

• Experience coordinating industry conferences, trade shows, sponsorships, or professional association activities.


• Familiarity with social media platforms, content management systems, and digital communications tools.


• Experience with Canva, Adobe Creative Cloud, or similar creative applications.


• Experience coordinating with external vendors, printers, promotional merchandise providers, or conference organizers.


• Familiarity with SharePoint, Microsoft Teams, and other collaborative project management platforms.


• Experience in professional services, consulting, environmental services, architecture, engineering, or a related industry.


• Experience developing or coordinating branded marketing materials and promotional campaigns.

Investing in You

The base salary range for this full-time position is $60,000 - $75,000, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third‑party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job‑related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well‑being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer‑sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page.

Additional Employment Information

Individuals offered employment must successfully complete a pre‑employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug‑Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.