Commission Assistant

Minnehaha County; Watertown (SD); On-site; USD 38,000 - 42,000; Full time

Job summary

Minnehaha County Commission Office seeks a Commission Assistant to provide administrative support, coordinate schedules, and deliver exceptional service to residents and the public. The role involves preparing correspondence, reports, and public-facing materials, while maintaining data accuracy and confidentiality.

Responsibilities include supporting commission meetings, agenda development, notices, and coordinating logistics for purchasing, travel, and vendor communications.

Qualifications

• High school diploma or GED with four years of administrative experience.
• Proficient in Microsoft Outlook, Word, Excel and related software.
• Ability to maintain confidentiality and professional demeanor.
• Strong written and verbal communication skills.
• Experience with agenda management or financial reporting software preferred.

Responsibilities

• Respond to inquiries and connect residents to information and services.
• Prepare clear communications and accurate reports.
• Coordinate agenda preparation and notices in accordance with state law.
• Arrange travel, vendor communications, and meeting room scheduling.
• Process insurance claims, assist lien applicants, and parking permit compliance.
• Assist with projects and data organization to support County services.

Skills

MS Outlook

MS Word

MS Excel

Data management

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Job description

This position is located in Sioux Falls, SD.

Why Join Our Team

Minnehaha County Commission Office is seeking a highly organized and service-oriented Commission Assistant to support the Commission Office and Minnehaha County Commissioners. This position provides a wide range of administrative and operational support, including coordinating schedules, delivering exceptional customer service, ensuring accurate data management, and preparing professional correspondence, reports, and public-facing communications, newsletters, and forms.

Salary Range: $27.57 - $30.40 Hourly

How You Will Make an Impact

• Create a welcoming experience for residents and visitors by responding to inquiries and connecting people to information and services.
• Support daily operations by preparing clear communications, compiling accurate reports, organizing information systems, maintaining precise records, and handling sensitive information with confidentiality and professionalism.
• Ensure Commission meetings run smoothly by supporting agenda preparation, coordinating agenda distribution, and providing required notices in accordance with state law.
• Coordinate logistics for purchasing, vendor communications, meeting room scheduling, travel arrangements, and vehicle reservations.
• Support critical County functions by processing insurance claims, assisting lien applicants, overseeing parking permit compliance, and facilitating legally required public notices.
• Assist with a variety of projects from organizing data to creating materials that support County and Commission services.

What You Need to Succeed in this Role

High school diploma or GED and four years of increasingly responsible experience in public administration and/or an administrative/executive support role. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Skill in the use of Microsoft Outlook, Word, Excel, and related computer programs. Ability to learn agenda management and financial reporting software. Ability to exercise tact and to maintain a high degree of confidentiality. Effective verbal and written communication skills. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way. Preferred but not required: Knowledge of data management systems, report compilation skills, and general knowledge of government operations. Excellent communication skills.

EEO Statement

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].