Commerical Loan Documentation Analyst

001 The Northern Trust Company; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Northern Trust is seeking a Loan Documentation Specialist in Phoenix to ensure accuracy and compliance for new, renewed, and modified loans. You will partner with lending teams, legal partners, and management to safeguard documentation integrity.

Key duties include reviewing agreements, researching deficiencies, tracking time-sensitive documents, and delivering regular status reports. Strong communication and analytical skills are essential to succeed in a fast-paced banking environment.

Qualifications

• Knowledge of commercial and consumer loan documentation practices.
• Understanding of commercial banking systems and cross-platform research.
• Strong analytical, organizational and problem‑solving skills.

Responsibilities

• Review legal and administrative documentation for loans to ensure alignment with approved credit structures and internal requirements.
• Identify documentation deficiencies and determine the appropriate level of exception or waiver approval required prior to loan funding.
• Monitor outstanding documentation exceptions and track the receipt of time-sensitive loan documents using internal systems and reporting tools.
• Review and validate trailing documentation to ensure proper execution, filing, and recording when applicable.
• Provide regular reporting on documentation exceptions and outstanding requirements to lending officers and management.
• Collaborate with legal counsel, relationship managers, and other stakeholders to resolve documentation questions and clarify complex loan requirements.
• Conduct reviews and audits of existing loan files to verify compliance with bank policies, procedures, and legal guidelines.
• Prepare detailed audit summaries and findings for departmental leadership and senior management review.
• Recommend process improvements, operational controls, and best practices to strengthen documentation integrity and safeguard confidential client information.

Skills

Loan documentation

Analytical skills

Banking systems

Communication skills

Job description

About Northern Trust As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world's most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

This role is responsible for ensuring the accuracy, completeness, and compliance of loan documentation for new, renewed, and modified lending relationships. This role partners closely with lending teams, legal partners, and management to support effective risk management, regulatory compliance, and operational excellence throughout the loan lifecycle. The key responsibilities of the role include: Review legal and administrative documentation for new, renewed, and modified loans to ensure alignment with approved credit structures and internal requirements. Identify documentation deficiencies and determine the appropriate level of exception or waiver approval required prior to loan funding. Monitor outstanding documentation exceptions and track the receipt of time-sensitive loan documents using internal systems and reporting tools. Review and validate trailing documentation to ensure proper execution, filing, and recording when applicable. Provide regular reporting on documentation exceptions and outstanding requirements to lending officers and management. Collaborate with legal counsel, relationship managers, and other stakeholders to resolve documentation questions and clarify complex loan requirements. Conduct reviews and audits of existing loan files to verify compliance with established bank policies, procedures, and legal guidelines. Prepare detailed audit summaries and findings for departmental leadership and senior management review. Recommend process improvements, operational controls, and best practices to strengthen documentation integrity and safeguard confidential client information.

The successful candidate will benefit from having: Knowledge of commercial and consumer loan documentation practices, typically gained through prior experience in loan documentation, credit administration, or a related banking function. Understanding of commercial banking systems and processes, with the ability to research and analyze information across multiple platforms. Strong analytical, organizational, and problem-solving skills, with the ability to identify documentation issues and recommend appropriate solutions. Proficiency with computer systems and database applications used for reporting, tracking, and documentation management. Minimum of 2 years of experience in loan documentation, loan servicing, commercial banking operations, or a related field. Excellent written and verbal communication skills, with the ability to effectively partner with internal stakeholders at various levels of the organization.

Preferred Competencies Attention to detail and commitment to accuracy. Ability to manage multiple priorities and deadlines in a fast-paced environment. Understanding of regulatory and compliance requirements related to loan documentation. Continuous improvement mindset with a focus on operational efficiency and risk mitigation.

Work Authorization Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve. Philanthropy is deeply rooted in Northern Trust's history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Looking for greater? You found it. A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we've been named one of the world's most admired companies.

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants.

Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age.

All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.

This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Northern Trust is an Equal Opportunity Employer.

Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants.

Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age.

All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.

This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.