Commercial Purchasing & Operations Manager

Kelso Industries; Middlesex (NJ); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

Kelso Industries is seeking a Commercial Purchasing & Operations Manager to oversee purchasing, material coordination, job costing, and project administration for commercial construction. You will partner with Project Managers, field operations, vendors, subcontractors, and accounting to ensure on-time material orders, accurate costing, and complete project documentation.

Base salary ranges from $85,000 to $120,000 with benefits including medical, dental, vision, 401(k), and PTO.

Qualifications

• 3+ years in purchasing, procurement, or project administration for commercial construction.
• Experience with HVAC, mechanical, plumbing, electrical, or specialty contracting is a plus.
• Familiarity with purchase orders, job costing, contracts, submittals, and construction documentation.
• Ability to manage multiple projects and priorities with strong attention to detail.

Responsibilities

• Create and manage purchase orders for commercial materials and equipment.
• Place equipment and day-to-day material orders and coordinate vendor deliveries.
• Set up commercial projects and maintain required project documentation.
• Review contracts and track change orders and associated costs.
• Maintain accurate commercial job costing and purchasing records.
• Review packing slips and invoices, approve for payment, and track credits and returns.
• Process equipment and material submittals for Project Manager approval.
• Coordinate with the Shop Manager on material and equipment deliveries to job sites.
• Complete project prequalification documents, tax exemption forms, and Certificates of Insurance.
• Maintain subcontractor documentation, including COIs and hold-harmless agreements.
• Assist with permits, drawings, project closeout books, and warranty registrations.
• Maintain employee safety training and certification records.
• Oversee DOT compliance documentation, including driver logs, inspections, and medical cards.

Skills

Purchasing experience

Project administration

Communication skills

Organizational skills

Tools

Microsoft Office

Construction software

Accounting software

Purchasing software

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Position Summary

The Commercial Purchasing & Operations Manager is responsible for purchasing, material and equipment coordination, job costing, and project administration for commercial construction projects. This role partners closely with Project Managers, field operations, vendors, subcontractors, and accounting to ensure materials are ordered on time, costs are accurately tracked, and required project documentation is maintained.

Key Responsibilities

• Create and manage purchase orders for commercial materials and equipment.
• Place equipment and day-to-day material orders and coordinate vendor deliveries.
• Set up commercial projects and maintain required project documentation.
• Review contracts and track change orders and associated costs.
• Maintain accurate commercial job costing and purchasing records.
• Review packing slips and invoices, approve for payment, and track credits and returns.
• Process equipment and material submittals for Project Manager approval.
• Coordinate with the Shop Manager on material and equipment deliveries to job sites.
• Complete project prequalification documents, tax exemption forms, and Certificates of Insurance.
• Maintain subcontractor documentation, including COIs and hold-harmless agreements.
• Assist with permits, drawings, project closeout books, and warranty registrations.
• Maintain employee safety training and certification records.
• Oversee DOT compliance documentation, including driver logs, inspections, and medical cards.

Qualifications

• 3+ years of purchasing, procurement, or project administration experience, preferably within commercial construction.
• HVAC, mechanical, plumbing, electrical, or specialty contracting experience preferred.
• Knowledge of purchase orders, job costing, contracts, change orders, submittals, and construction documentation.
• Strong organizational skills and attention to detail with the ability to manage multiple projects and priorities.
• Proficiency with Microsoft Office and experience with construction, accounting, or purchasing software.
• Strong communication skills and ability to work effectively with Project Managers, field teams, vendors, and subcontractors.

Compensation & Benefits

• Base Salary Range: $85,000-$120,000
• Benefits: Medical, dental, vision, 401(k), PTO

Pay Transparency Statement

The compensation range provided represents the Company’s good-faith estimate of the base salary for this position at the time of posting. Actual compensation may vary based on experience, qualifications, skills, geographic location, internal equity, and other business considerations.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business