Commercial Property Coordinator

Trigild; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Trigild is seeking a Commercial Property Coordinator to provide vital administrative support to the Receivership Services Department. This role focuses on managing transitions and coordinating with various teams, requiring 2-3 years of relevant experience and a Bachelor’s degree.

The position demands strong organizational and communication skills, with a commitment to working on-site during standard business hours.

Qualifications

• 2-3 years of job-related experience.
• Exceptional written and oral communication skills.
• Self-motivated with the ability to take initiative and work effectively in a team environment.

Responsibilities

• Support new assets, dispositions, and management transitions.
• Coordinate and schedule working calls and asset calls.
• Prepare and distribute borrower demand notices.

Skills

Communication skills

Time management

Organizational skills

Attention to detail

Multitasking

Microsoft Office proficiency

Experience with Teams and SharePoint

Education

Bachelor's degree

Tools

Microsoft Office

Teams

SharePoint

Job description

The Commercial Property Coordinator provides administrative support to the Receivership Services Department. Responsibilities include managing and assisting with the coordination, collaboration, and turnover to the Receiver upon appointment, close out of assignment and transition of management. The role requires the ability to thrive in a cross-functional environment, demonstrating exceptional communication and interpersonal skills. A flexible approach, positive and friendly demeanor, and strong multitasking, prioritization, and time-management abilities are essential to execute tasks efficiently and on schedule.

Responsibilities

• Support new assets, dispositions, and management transitions
• Coordinate and schedule working calls and asset calls with internal and external teams
• Order Receiver bonds when required
• Prepare and distribute borrower demand notices and related correspondence
• Maintain accurate transition documentation and records
• Track, follow up on, and manage document turnover to ensure timely receipt and completeness
• Prepare and distribute internal notification of deals
• Assist with onboarding new properties into management systems
• Act as liaison between the property management team, lenders, attorneys, borrowers, asset teams and Receivership Services through the transition
• Coordinate and facilitate property site visits with management teams
• Collaborate with the Insurance Coordinator on insurance programs, upcoming expirations and ensure certificates are provided
• Collaborate with legal on management agreements
• Review tenant letters for accuracy, completeness, and consistency with asset requirements

Experience & Qualifications

• 2-3 years of job-related experience is necessary; Bachelor's degree required
• Exceptional written and oral communication skills
• Ability to follow basic work routines and standards in the application of work
• Strong time management, organizational, attention to detail and prioritization skills
• Ability to balance multiple priorities and projects at a time for multiple members of the team
• Strong attention to detail to ensure information accuracy and consistency
• Self‑motivated with the ability to take initiative and work effectively in a team environment
• Proficiency in Microsoft Office suite (including PowerPoint)
• Proficiency in Teams and SharePoint is preferred

This position is 100% in office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

All job offers are contingent upon completion of a background check and proof of eligibility to work in the United States.