Commercial Operations Sr Manager/ Associate Director, MLR & Meetings

Kyverna Therapeutics, Inc.; United States; Hybrid; USD 175,000 - 205,000; Full time

Benefits offered by this job

Bonus eligibility

Stock plan

Job summary

Kyverna Therapeutics, Inc. seeks a Commercial Operations Senior Manager/Associate Director to own the MLR review process for promotional and non-promotional materials and drive efficient asset development with cross-functional partners.

The role also coordinates national and regional meetings, sponsorships, and events to support aligned commercial execution. The position requires a strong project-management skill set, experience in regulated environments, and familiarity with Veeva PromoMats.

Qualifications

• Bachelor’s degree required.
• 4+ years in regulated industry preferred.
• Experience with MLR review processes strongly preferred.
• Hands-on experience with Veeva PromoMats or Veeva Vault preferred.
• Experience coordinating corporate meetings or events preferred.
• Strong project-management and organizational skills.

Responsibilities

• Own end-to-end MLR review process for materials, from submission to final approval.
• Coordinate MLR meetings, set agendas, manage timelines, and track revisions.
• Maintain asset library and version control for approved materials (PromoMats).
• Manage conference logistics and sponsorship opportunities, including booth planning and registration.
• Coordinate planning and execution of meetings and events, ensuring on-time delivery and budget adherence.
• Support contracting, POs, invoice reconciliation, and budget tracking for meetings/events.
• Develop SOPs, templates and tools to drive consistent execution.
• Monitor KPIs (MLR cycle time, first-pass rates, asset expirations) and report regularly.

Skills

MLR management

Veeva PromoMats

Meeting coordination

Cross-functional collaboration

Project management

Attention to detail

Education

Bachelor’s degree

Tools

Veeva Vault

Job description

Kyverna Therapeutics is a patient-centered, clinical-stage biopharmaceutical company developing cell therapies for patients suffering from autoimmune diseases. Guided by our core values, Stay True to Why, Collaborate to Accelerate, Lead with Clarity, Boldly Innovative, and Own the Outcome, we are committed to transforming the future of treatment for autoimmune disease. Join us at the forefront of cell therapy innovation and help redefine what’s possible.

Title: Commercial Operations Sr Manager/ Associate Director, MLR & Meetings

Reports to: VP, Commercial Operations

Location: Remote (West coast hours preferred)

Position Summary

The Commercial Operations Senior Manager/Associate Director, MLR & Meetings will play a critical role in supporting the efficient execution of commercial activities, with approximately 75% of the role focused on managing and overseeing the Medical, Legal, and Regulatory (MLR) review process. The remaining responsibilities will focus on coordinating key commercial meetings, events, and related initiatives to support cross-functional commercial execution.

Responsibilities

Medical, Legal & Regulatory Review Management

• Serve as the operational owner and manage the end-to-end MLR review process for promotional and non-promotional materials, from initial submission through final approval and asset retirement.
• Partner closely with Marketing, Medical, Legal, Regulatory, Market Access and other cross-functional stakeholders to maintain a disciplined, compliant and efficient review process.
• Serve as the primary operational point of contact for materials moving through the MLR review process.
• Route materials to appropriate Medical, Legal, Regulatory and other reviewers based on established workflows.
• Manage review timelines, monitor materials throughout the review cycle and proactively identify potential delays or bottlenecks.
• Coordinate MLR review meetings, including development and management of agendas, prioritization of materials and communication of review expectations.
• Track comments, decisions and required revisions to ensure materials progress efficiently through subsequent review cycles.
• Facilitate resolution and escalation of materials or process issues when timelines, reviewer alignment or other issues require additional attention.
• Partner with material owners and reviewers to improve submission quality and reduce unnecessary review cycles.
• Maintain visibility to the MLR pipeline and provide regular reporting on submission volume, status, cycle times, upcoming expirations and outstanding actions.

Veeva PromoMats & Asset Management

• Serve as a key business administrator and subject matter resource for Veeva PromoMats.
• Maintain accurate asset records, metadata, approval documentation and version control.
• Manage the lifecycle of approved materials, including expiration, extension, reapproval, withdrawal and retirement.
• Maintain the commercial asset library and ensure field-facing teams have access to current, approved materials.
• Support development and refinement of PromoMats workflows, business rules, reporting and user processes.
• Coordinate with system administrators and IT as needed to address system issues and implement process enhancements.
• Support onboarding and training of new users on MLR processes and Veeva PromoMats.

Meetings & Events

• Ownership of conference logistics across Kyverna, including managing external relationships with industry liaisons at the associations and partnering closely with Marketing and Med Affairs on sponsorship opportunities.
• End-to-end conference coordination sponsorship level responsibilities including booth space planning, attendee registration, partnering with cross-organization Executive Assistants on hotel/location logistics, and managing the internal financial approval process.
• Coordinate planning and execution of commercial meetings and events, including national and regional meetings, training meetings, internal business meetings, advisory or customer-facing programs, and congress-related activities as appropriate.
• Manage meeting logistics including venues, vendors, attendee coordination, registration, meeting materials, audiovisual requirements, catering and other operational needs.
• Develop and maintain meeting timelines, project plans and execution checklists.
• Coordinate with internal stakeholders and external vendors to ensure meetings are delivered on time and within budget.
• Support contracting, purchase orders, invoice reconciliation and budget tracking associated with meetings and events.
• Maintain centralized visibility to the commercial meetings and events calendar to identify scheduling conflicts and opportunities for coordination.
• Ensure meeting and event activities are executed consistent with applicable company policies and compliance requirements.

Commercial Operations Support

• Partner with Commercial Operations leadership to continuously improve MLR, asset management and meeting-management processes.
• Develop standard operating procedures, job aids, templates and other tools to drive consistent execution.
• Establish and monitor operational KPIs, including MLR cycle time, first-pass approval rates, asset expiration management and meeting execution metrics.
• Support additional Commercial Operations projects and initiatives based on evolving business needs.

Qualifications

• Bachelor’s degree required.
• 4+ years of experience in pharmaceutical, biotechnology, medical device or another highly regulated industry preferred.
• Experience supporting Medical/Legal/Regulatory review processes strongly preferred.
• Hands‑on experience with Veeva PromoMats or Veeva Vault strongly preferred.
• Experience coordinating corporate meetings, commercial meetings or events preferred.
• Strong project-management and organizational skills with demonstrated ability to manage multiple concurrent priorities.
• Ability to work effectively across Marketing, Medical, Legal, Regulatory, Market Access, Sales and other functions.
• Strong attention to detail and commitment to process discipline and compliance.
• Ability to identify potential issues early, elevate appropriately and drive issues through resolution.
• Strong written and verbal communication skills.
• Comfortable operating in a fast-paced, evolving biotechnology environment where responsibilities may expand as the organization grows.

The national salary range for this position is $175K to $205K USD annually. The salary range is an estimate of what we reasonably expect to pay for this position, and the actual salary may vary based on various factors, including without limitation individual education, experience, tenure, skills and abilities, as well as internal equity and alignment with market data. This position is also eligible for bonus, benefits, and participation in Company’s stock plan.