Commercial Furniture Project Coordinator

Henricksen; Oak Brook (IL); On-site; USD 55,000 - 85,000; Full time

Job summary

Henricksen, a full-service contract furniture dealership based in Oak Brook, IL, is seeking a Project Coordinator to support Account Executives and project teams through order management from quote to delivery.

The role acts as a central hub for cross-functional collaboration with internal teams, vendors, and clients, ensuring quality of project delivery, timely communication, and exceptional client experiences in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office365 applications (Word, Excel, PowerPoint).
• Strong verbal and written communication skills; ability to take direction.

Responsibilities

• Project Relationship Management: liaison between Account Executive and cross-functional team members; escalate as needed.
• Order Entry and Management: prepare quotes, apply discounts, place orders, track status, verify client sign-off.
• Logistics and Issue Resolution: manage punch lists, freight claims, and warranty issues.
• Customer Service: maintain professional demeanor and promote exceptional client experience.
• People and Culture Development: support organizational culture and ongoing learning.

Skills

Microsoft Office365

Communication skills

Customer service

Detail oriented

Education

Bachelor's degree in business or related field

Associate degree in related field

Tools

AS400

CAP Quoting

IBM Quantum

Job description

Description

About Henricksen

Henricksen (Oak Brook, IL) is a full-service contract furniture dealership specializing in office, healthcare, education, government, senior living, and hospitality spaces. In 1962, Henricksen opened its doors as a small, family-run dealership. Today, Henricksen is a leading national dealership with twelve offices in Illinois, Minnesota, New York, Pennsylvania, Tennessee, Washington, DC and Wisconsin, 300+ full-time employees, and annual sales of $300+ million. With 300+ manufacturer partnerships, Henricksen offers an array of products from systems furniture, casegoods, seating, lounge, and conference furnishings to architectural solutions including modular walls, flooring, lighting, sound masking, and technology equipment. Henricksen is one of the largest privately-owned dealer partners of HNI in the United States. HNI's furniture brands include Allsteel, Gunlocke, HBF, The HON Company, and Kimball International.

Job Summary

This position has the option to be working out of our Chicago, IL office or our Oak Brook, IL office. The Project Coordinator role serves as the main support to Account Executives and project team throughout the sales process. They will execute order management requirements for project as key collaborator across internal Customer Support team, vendors, and clients. While also acting as the central hub that drives overall quality of project delivery, engagement, outcomes, and services.

Responsibilities

• Project Relationship Management. Engage and execute work as directed and in alignment with project role, accountabilities, and core process. Serve as liaison between Account Executive and cross-functional team members (internal and external to the organization). Raise questions proactively to support and escal...
• Order Entry and Management. Prepare quotes to clients using specification support software and with accurate vendor discounts and Account Executive markups applied. Place orders and maintain status reports. Maintain accountability for required client sign-off verification's. Reconcile manufacturer acknowledgments and vendor invoices. Track product to designated location and schedule transactional deliveries. Stay connected with Account Executive, Designer, and Project Manager throughout the quote to order process.
• Logistics and Issue Resolution. Resolve punch-list issues, file freight claims, and place orders for replacement products. Maintain project workbook to ensure ongoing order organization and real-time communication. Identify and resolve issues related to service warranties.
• Customer Service. Maintain a professional and positive demeanor across situations, clients, and vendors. Communicate with transparency and professionalism across project team to promote exceptional client experience. Adapt to project and client needs in alignment with core process and service level expectations.
• People and Culture Development. Perform work and engage in support of organization culture and expectations. Establish and nurture inclusive relationships with colleagues and within project teams. Maintain accountability for ongoing learning and improvements required to perform job.

Requirements

Qualifications - Education and Experience

Required

• High school diploma or equivalent required
• Proficient in Microsoft Office365 applications (including MS Word, Excel, and PowerPoint)
• Ability to take direction
• Detail and task-oriented with proven organizational and problem-solving skills
• Work independently and collaboratively in a fast-paced, deadline-driven, and team environment
• Strong customer service and interpersonal orientation
• Strong verbal and written communication skills
• Strong ability and willingness for continued learning and professional development

Preferred

• Knowledge working in IBM Quantum, CAP Quoting, and AS400 software programs are a plus
• Previous experience working in the contract furniture, design, or construction industries
• Exposure/Experience with bidding and quoting preferredBachelor's or Associates degree in business, sales, design, real estate, construction or related field

Additional Information

Henricksen offers competitive wages based on skills and experience as well as comprehensive benefits packages. Henricksen is an Equal Opportunity Employer. We are fully committed to cultivating a culture that is inclusive and integrates our Core Values in everything we do, every interaction we have, and every decision we make.