Commercial Assistant Property Manager

Healthpeak Properties, Inc.; Brisbane (CA); On-site; USD 73,000 - 88,000; Full time

Job summary

Healthpeak Properties, Inc. in California is seeking a Property Manager skilled in commercial real estate management. The role requires managing tenant relationships, monitoring maintenance tasks, and preparing budgets.

Ideal candidates will have a Bachelor’s degree in a relevant field and a minimum of three years experience, with proficiency in Microsoft tools. A salary range of $73,000 to $88,000 based on experience is offered.

Qualifications

• 3+ years of experience in commercial real estate property management.
• Strong initiative and sense of personal responsibility.
• Ability to establish rapport with diverse professionals.

Responsibilities

• Manage tenant relationships and outreach programs.
• Monitor work orders and property maintenance tasks.
• Assist with property budget preparation and management.

Skills

Property management experience

Excellent communication skills

Financial analysis

Multi-tasking

Education

Bachelor’s degree in Marketing, Business, Real Estate, Finance, or Accounting

Professional designation from BOMA, IREM, or CCIM

Tools

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT) and a proud S&P 500 company. Together we build, own, and operate world‑class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

Responsibilities

• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio‑specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically
• Attend regular meetings with Senior Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up‑to‑date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property‑by‑property basis
• Prepare tenant billings
• Monitor and collect accounts receivables from tenants
• Work with the Senior Property Manager to develop and manage operations within each respective property budget
• Assist and support the Senior Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5‑year capital plan
• Inspect properties on a consistent basis and make recommendations based upon data collected
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Coordinate all phases of pre‑ and post‑move in process
• Oversee projects as requested by Senior Property Manager
• Schedule meetings with vendors, and facility maintenance teams as needed
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Performs other duties as assigned by Senior Property Manager and Regional Property Manager
• Perform all duties assigned to the Senior Property Manager in their absence
• Ability to travel 15%
• Attendance is an essential function of the job

Requirements

• Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
• Professional designation from BOMA, IREM, or CCIM is preferred
• Minimum of 3 years of experience in commercial real estate property management
• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
• Ability to multi‑task and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills
• Base Salary (based upon, and subject to, candidate experience): $73,000- $88,000