College Accountant

Thomas College; Benton (ME); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

6% 403(b) matching plan

Paid vacation

Paid sick leave

Thirteen paid holidays

On-site gym

Meal discounts

Free tuition for employees, spouse and

dependent children

Job summary

Thomas College in Waterville, Maine, seeks a College Accountant to manage daily accounting, GL reconciliations, and reporting. Responsibilities include grant accounting, budgeting, audits, and related financial duties within a shared-services environment.

Requires a bachelor’s in accounting and 3–5 years of GL experience; background check is required. The role supports campus-wide financial operations, ensuring accurate financial statements and compliance with GAAP and applicable regulations.

Qualifications

• Bachelor’s degree in accounting required.
• Three to five years of accounting experience with general ledger responsibility.
• Experience in higher education fund accounting, nonprofit accounting, or public accounting preferred.
• Experience with ERP and GL systems preferred; Colleague is a plus.
• Background check required.

Responsibilities

• Manage day-to-day accounting operations including journal entries and loan draws.
• Perform general ledger reconciliations and monthly/ annual reporting.
• Support grant accounting, budgeting, audits, and special projects.
• Assist in Form 990, IPEDS, FISAP, DOE reporting and payroll reporting.
• Ensure GAAP compliance and collaborate with finance leadership.

Skills

General ledger

GAAP knowledge

Nonprofit accounting

Education

Bachelor’s degree in accounting

Tools

Colleague

Job description

Job Type

Full-time

Description

Thomas College, located in beautiful Waterville, Maine, is definingwhat it means to be the College of the Future. With a strongcommitment to innovation, career readiness, and communitypartnerships, Thomas College is consistently ranked by U.S.News & World Report as one of Maine’s top colleges forsocial mobility. Our distinctive Guaranteed Job Program™,accelerated undergraduate degrees, and flexible graduate programsempower students to advance faster in business, entrepreneurship,education, technology, applied STEM, and arts & science fields.At Thomas, belonging isn’t a buzzword; it’s a promise. We create asupportive, welcoming environment where every student is seen,valued, and prepared to thrive in a rapidly changing world. Formore information visit Thomas.edu.

The College Accountant is accountable for the timely and accuraterecording and reporting of the College’s financial transactions,including maintenance of the general ledger and support ofintegrated financial systems. The position owns the month-end closeprocess, prepares journal entries, and completes monthly balancesheet and bank reconciliations. The College Accountant alsosupports grant accounting, budgeting, audit schedules, financialreporting, and special projects as assigned, working within ashared-services accounting office where several functions arecovered collaboratively across the team.

• Responsible for the day-to‑day accounting operations of theCollege, including journal entry preparation, loan draws, andFederal and State tax reconciliation. Monitors account transactionactivity to ensure the accurate and appropriate recording ofrevenue and expenses.
• Performs general ledger account reconciliations and maintains thefixed asset system. Prepares monthly and annual reports on accountsas required, including the detailed schedules, worksheets, andanalysis required for the annual audit, and assists with thepreparation of timely and accurate financial statements.
• Supports grant accounting functions, reviewing expenditures forproper account and project codes and for adherence to grantproposals and budgets. Coordinates with grant project managers tosupport proper and timely expenditure of grant funds in compliancewith budget guidelines, reconciles monthly grant activity againstbudget, and communicates results to project managers. Assists inpreparing annual grant budgets and supports the Grant OversightCommittee with project budgets and administrative processes.
• Assists with the preparation of College reports as required,including Form 990, IPEDS, FISAP, DOE reporting, institutionalsurveys, and payroll reporting.
• Ensures that accounting procedures are in accordance with GAAP,FASB, and other applicable regulations, and assists in establishingpolicies and procedures that maintain compliance.
• Works with the AVP of Finance and Student Financial Services toensure proper budget allocations, reporting accuracy, andconsistency between actual and budgeted financial statements.

QUALIFICATIONS

Bachelor’s degree in accounting required, or a related field with aconcentration in accounting; three to five years of experience inaccounting or a related field, with demonstrated general ledgerresponsibility; experience in higher education fund accounting,nonprofit accounting, or public accounting preferred; experiencewith enterprise resource planning and general ledger systemspreferred; familiarity with Colleague or similar studentinformation systems is a plus. Employment is contingent upon asatisfactory background check.

Thomas offers a competitive benefits package toinclude:

• Medical insurance, dental insurance, life insurance, disabilityinsurance, 6% 403(b) matching plan, paid vacation, paid sick leave,thirteen paid holidays, on-site gym, meal discounts and freetuition for employees, spouse and dependent children.

Thomas College is an equal opportunity employer.

Thomas College's mission is to prepare students for success intheir personal and professional lives, and for leadership andservice in their communities.

Salary Description

$65,000 to $70,000