Collections Associate

Pace® Analytical Services; Minnesota; On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Pace® Analytical Services in Minnesota is seeking a detail‑oriented Collections Associate to support accounts receivable activities. The role involves contacting clients about past due invoices, resolving discrepancies, processing payments, and maintaining accurate records in the AR system.

The ideal candidate has a high school diploma with 2 years in collections or financial administration, strong communication, and the ability to collaborate with Project Managers and Account Executives to

Qualifications

• High School Diploma or GED with 2 years of collections/financial administrative support experience.
• Strong written and verbal communication skills are essential.
• Ability to work with managers and executives to resolve payment issues.

Responsibilities

• Contact clients regarding past due invoices and discrepancies; document interactions in the system.
• Collaborate with Project Managers and Account Executives on disputed invoices and responses.
• Email clients with invoices and upload documents into AR systems (Wide Area Workflow, IPP).
• Assist AR in reconciling payments; record notes on emails, payment status, and credits.
• Process credit card/ACH payments and cover CorpCC payments for all labs.
• Investigate Unapplieds/Short Balances/refunds and advise where payments should be applied.
• Contribute to department efficiency by suggesting improvements and participating in team projects.
• Promote Pace Analytical’s mission with courteous and professional behavior.

Skills

Collections basics

Financial reconciliation

Office software

Communication

Team collaboration

Attention to detail

Education

High School Diploma/GED

Job description

Shift

Monday through Friday, 8:00 AM - 5:00 PM (Flexible)

Collections Associate

Compensation: $25.60 per hour

Hours: Monday through Friday, 8:00 AM - 5:00 PM

Summary

Responsible for provision of varied administrative support duties related to the collection of delinquent accounts receivables due to the corporation for payment.

Essential Functions

• Contact clients regarding past due invoices; contact clients regarding duplicate payments, overpayments, underpayments and credits; document all contacts and conversation in system.
• Work with Project Managers and Account Executives with disputed invoices and when responses are not received.
• Send client copies of invoices, as requested; upload invoices into system for Wide Area Workflow and IPP.
• Support AR in reconciling assigned account payments; enter detailed notes in AR system and on weekly worksheet regarding emails to customers, payment status, invoices sent to customers, disputed items, short & over payment status.
• Process credit card/ACH payments.
• Cover CorpCC email to process credit card payments for all labs.
• Process credit card/ACH payments.
• Process and resolve Unapplieds/Short Balances/refunds - research and inform UA where payments need to be applied on accounts.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Qualifications

Education and Experience:

High School Diploma/GED; AND two (2) years of collections/financial administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge

Required Knowledge and Skills

• Principles and practices of collections.
• Principles, practices of financial, and claims auditing.
• Administrative practices and procedures, such as business letter writing and the operation of common office equipment.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Standard business arithmetic, including percentages and decimals.
• Computer applications and systems related to the work.
• Principles and practices to serving as an effective project team member.
• Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations.
• Correct business English, including spelling, grammar and punctuation.

Required Skills

• Compiling and reviewing financial figures for completeness, accuracy and compliance with policies and procedures.
• Interpreting, applying and explaining corporate policies and procedures.
• Using tact, discretion, and initiative within established guidelines.
• Researching, compiling, and summarizing a variety of informational materials.
• Composing correspondence and other written independently or from brief instructions.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Maintaining databases, forms, documents and related information.

Physical/Mental Requirements

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

Working Environment

Work is performed in an office setting.

Benefits

When you join Pace®, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.