Collections Assistant

Redstone Federal Credit Union; Huntsville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Redstone Federal Credit Union in Huntsville, AL seeks an Administrative/Collections support specialist to process payments, manage workflows in collection software, and maintain daily ledger balance. You will handle correspondence, authorizations, and document preparation, while assisting with vendor invoices and filing.

The role requires 2 years of administrative or financial services experience, and proficiency in Microsoft Office. Strong attention to detail and confidentiality are essential.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years administrative or financial services experience.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Documents and processes departmental work, including verifying for accuracy and completeness, performing research, scanning and filing documents and other materials, retrieving and releasing documents and records.
• Performs specialized data entry to prepare a variety of standard materials, documents and reports; updates computer records and databases; completes and processes standard forms related to areas of responsibility.
• Processes a variety of payments to include attorney payments, loan recovery payments, share recovery payments, trustee payments;
• Manages workflows in appropriate collection software to include, account maintenance, approved charge-off accounts, closing lines of credit, pulling credit bureau reports and refunding fees on closed accounts.
• Processes third-party emails, approves member letters and notices for vendor processing, sends account closure letters when needed, processes account closure emails / letters and deliver them to members; prepares affidavits and other correspondences
• Create requisitions and submit invoices for payment for all Collections third-party vendors.
• Ensures the Collections general ledger accounts balance on a daily basis and works with the Accounting Department to ensure accuracy.
• Prepare and deliver attorney files / packs for bankruptcy notices, recovery accounts Estate claim efforts.
• Answers incoming calls and emails and directs members to appropriate Collection Representatives.
• Operates computers, scanners, copiers, optical imaging, mail and other related standard office and processing equipment.
• Maintains records of work performed; assists in ordering and maintaining an inventory of supplies for the department.

Skills

Member service practices

Regulatory compliance

Microsoft Office

Communication skills

Time management

Education

High School Diploma or GED

2 Years administrative or financial services experience

Tools

Microsoft Office Suite

Job description

Job Description Summary

Performs a variety of specialized administrative, office and operational support duties in the Collections Department. Processes multiple types of payments and attorney packs; processes workflows in appropriate collection software; ensures the Collections general ledger accounts balance on a daily basis.

Job Description

Essential Duties and Responsibilities

• Documents and processes departmental work, including but not limited to; verifying for accuracy and completeness, performing research, scanning and filing documents and other materials, retrieving and releasing documents and records.
• Performs specialized data entry to prepare a variety of standard materials, documents and reports; updates computer records and databases; completes and processes standard forms related to areas of responsibility.
• Processes a variety of payments to include attorney payments, loan recovery payments, share recovery payments, trustee payments;
• Manages workflows in appropriate collection software to include, account maintenance, approved charge-off accounts, closing lines of credit, pulling credit bureau reports and refunding fees on closed accounts.
• Processes third-party emails, approves member letters and notices for vendor processing, sends account closure letters when needed, processes account closure emails / letters and deliver them to members; prepares affidavits and other correspondences
• Create requisitions and submit invoices for payment for all Collections third-party vendors.
• Ensures the Collections general ledger accounts balance on a daily basis and works with the Accounting Department to ensure accuracy.
• Prepare and deliver attorney files / packs for bankruptcy notices, recovery accounts Estate claim efforts.
• Answers incoming calls and emails and directs members to appropriate Collection Representatives. .
• Operates computers, scanners, copiers, optical imaging, mail and other related standard office and processing equipment.
• Maintains records of work performed; assists in ordering and maintaining an inventory of supplies for the department.

Company Wide Expectations

• Maintains a professional image and demeanor at all times, consistently demonstrating Credit Union RISE Values and adhering to the Code of Ethics.
• Delivers friendly, caring service to internal and external members.
• Complies with all applicable State, Federal and NCUA rules and regulations and all Credit Union policies and procedures.
• Follow all physical and online security procedures and maintain strict confidentiality of all member information.
• Completes all required regulatory and compliance training and maintains required knowledge of Credit Union products and services.
• Works scheduled hours and maintains punctuality.
• Performs other related duties as assigned or requested.

EDUCATION/EXPERIENCE

To perform this job satisfactorily, an employee must be able to carry out each essential duty competently. The requirements listed below are representative of the education, experience, skills and abilities required. An equivalent combination of education and experience may be considered.

Education Requirements

High School Diploma or GED - Required

Experience Requirement

2 Years - Administrative or financial services experience - Required

SKILLS/ABILITIES

• Effectively apply internal and external member service practices and processes to meet quality service standards and achieve member satisfaction.
• Learn and apply information, on a wide range of Credit Union products, services and regulatory compliance requirements, in order to assess member situations and develop solutions.
• Intermediate knowledge of Microsoft Office products (Word, Excel, etc.)
• Resolve problems utilizing advanced knowledge and experience.
• Communicate in a professional manner and deliver information clearly and effectively. Actively listen to questions, opinions and ideas of others. Use tact and diplomacy in sensitive and confidential situations.
• Use correct English including spelling, grammar and punctuation.
• Operate computers and use business software and other standard office equipment.
• Understand and follow written and oral instructions.
• Set priorities and manage one’s own time effectively.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

• Intermittent standing, sitting, walking, bending and climbing.
• Using hands repetitively to handle, feel or operate computers and other standard office equipment.
• Reaching with hands and arms.
• Intermittent lifting and carrying up to 25 pounds.

WORK ENVIRONMENT

An employee in this job will experience the following main work environments, others not listed may also be encountered on occasion;

Works in general office environment in a financial services facility.

Redstone Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability. All qualified applicants will not be discriminated against on the basis of disability.

We are proud to be a Drug-Free and Tobacco Free Workplace.