CMMS Administrator

BioSpace; San Diego (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Syner-G is seeking a CMMS Administrator to maintain the site CMMS, ensuring accurate maintenance data, work orders, and equipment records. The role supports Maintenance, Calibration, and Facilities with training records, service contracts, inventory, and reporting to leadership.

Applicants should have 2–4 years in CMMS within a GXP pharma/biotech environment, strong MS Office skills, and the ability to work in a fast-paced facility. Travel to client sites may be required up to 100%.

Qualifications

• Must have strong organizational and communication skills.
• Experience with CMMS and maintenance data management.
• Familiarity with GXP requirements in pharma/biotech manufacturing.
• Willingness to travel up to 100% to client sites.

Responsibilities

• Maintain and troubleshoot CMMS database for the site.
• Manage entry, removal and modification of equipment data in CMMS.
• Develop and maintain equipment service files and manuals.
• Generate, review, and reconcile Maintenance and Calibration work orders.
• Administer department training tracking per GXP requirements.
• Manage service contracts within Deal Manager/Contract Manager system.

Skills

Organizational skills

Excellent communication

Problem solving

Team leadership

Education

BS/BA or AA with GXP pharma manufacturing experience

Tools

CMMS

MS Office (Excel/Word/PowerPoint)

Documentation management

Job description

Company Description

A career here is life-enhancing. At Syner-G, we enable our people to build careers that impact positively on their quality of life. Through our expertise, insight, consulting and management skills, we accelerate breakthrough science and delivery of life-enhancing therapies to more patients. We work across a diverse range of clients and projects, supporting many organizations from the most critical phases of the drug discovery and approval process through to commercialization. It is meaningful, varied and thought-provoking work with a strategic emphasis, a solutions-driven approach and significant, real-world outcomes, from science to delivery/success. To learn more about who we are and what drives us, watch our company video here.

Position Overview

The CMMS Administrator is responsible for maintaining and supporting the site's Computerized Maintenance Management System (CMMS), ensuring the accuracy of maintenance-related data, work order management, equipment records, and department documentation. This role supports Maintenance, Calibration, and Facilities operations by administering training records, managing service contracts, maintaining inventory and storeroom functions, and providing reporting and metrics to leadership. This position requires a proactive individual with strong organizational, communication, problem-solving, and leadership skills who can effectively contribute to a fast-paced, multifaceted manufacturing environment. The successful candidate will actively participate in continuous improvement initiatives and support the ongoing success of the facility.

WORK LOCATION: Travel to client sites may be required up to 100%, based on project demands and client expectations.

Key Responsibilities

(This list is not exhaustive and may be supplemented and changed as necessary.)

• Associates will maintain & troubleshoot the Computerized Maintenance Management System (CMMS) database for the site. Write/Revise SOP’s. Perform Miscellaneous Filing. Maintain storeroom and order parts. Keep inventory up to date.
• Responsible for ensuring proper entry, removal and modification of information regarding existing and new equipment in the CMMS.
• Develop and maintain complete equipment service files and O&M manuals.
• Ensure timely generation, review and reconciliation of Maintenance & Calibration Work Orders.
• Ensure timely processing of Facilities & Maintenance Work Requests.
• Administer department training program with tracking of employee training records consistent with GXP requirements, which encompasses the Maintenance, Calibration and Facilities teams.
• Initiate and revise Maintenance & Calibration related service contracts within Deal Manager/Contract Manager system.
• Responsible for reporting department fundamentals and metrics to Facilities Management for trending and evaluation.
• Attend Department Team Meetings and Turnover Meetings to keep informed of site issues.
• Comply and actively participate in all safety and environmental policies, procedures and programs.
• Comply and actively participate in all safety and environmental policies, procedures and programs.

Qualifications And Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education

BS/BA degree or equivalent with 2-4 years experience or AA degree or equivalent, with 3-5 years experience within a GXP compliant pharmaceutical / biotech manufacturing environment.

Technical Experience

Minimum of two (2) years relative CMMS maintenance related experience. Must have extensive knowledge of MS Office Suite, including Word, Excel, Power Point. Support high performance culture and continuous improvement programs through active participation in plant productivity programs.

Knowledge, Skills, And Abilities

Adhere to OHS policies and procedures and ensure a safe and healthy workplace environment. Comply and actively participate in all safety and environmental policies, procedures and programs. Must be customer service oriented and have the ability to work as part of a dynamic Team. Must have excellent communication skills and the ability to build positive relationships. Must have excellent oral and written communication skills. Work in all types of environment all seasons associated with job. Overtime requirements as needed. Must be available for shift work & weekend work.

Essential Functions

Physical Demands:

The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books and files weighing up to 25 pounds. The employee is occasionally required to stand, stoop, or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

Total Rewards Program

We define total rewards as compensation, benefits, remote work/flexibility, development, recognition, and our culture with programs that support each of our reward pillars. This includes a market competitive base salary and annual incentive plan, robust benefit offerings, and ongoing recognition and career development opportunities. Employees also enjoy our generous flexible paid time off program, company-paid holidays, flexible working hours, and fully remote work options for most positions and the ability to work "almost anywhere." However, if a physical work location is more for you, we have office locations in Greater Boston; San Diego, CA; Boulder, CO; and India.

Compensation

The expected salary range for this position is $26.81 to $31.64 hourly. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.

Currently, Syner-G is unable to sponsor or take over sponsorship of an employment Visa at this time.

Legal Statement

Syner-G is proud to be an Equal Employment Opportunity and Affliative Action employers. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. Syner-G is an E-Verify employer.