CMBS Loan Document Assistant

FBT Gibbons; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Parental leave

Life insurance

Job summary

FBT Gibbons LLP, a national law firm, seeks a highly organized CMBS Loan Document Assistant to support mortgage‑backed security transactions. You will prepare and manage complex documents with expert word processing and precise editing.

The ideal candidate has at least three years of word processing experience, expert Word skills, and a strong eye for detail. This role demands accuracy under tight deadlines and collaborative work with legal teams across offices.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of word processing experience. Knowledge of legal practices at a level normally acquired through formal training or its equivalent.
• Expert level proficiency in Word and advanced level proficiency in Excel.
• Minimum typing speed of 70 WPM.
• Ability to convert documents from PDF to Word and clean up converted documents.
• Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
• Ability to concentrate and pay close attention to detail when evaluating legal matters.
• Ability to prioritize work to balance multiple projects under tight deadlines.
• Excellent organizational skills and high level of attention to detail.
• Ability to communicate effectively with both internal and external clients.

Responsibilities

• Create, revise, and proof complex legal documents to specifications using expert word processing and advanced software knowledge.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions.
• Check completed work for spelling, grammar, punctuation, and format.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Compare documents and track document changes.
• Convert PDF documents to Microsoft Word documents.
• Reformat documents, moving information within the documents.
• Transmit work electronically to other locations.
• Work with technical material, preparing statistical reports, planning, and typing statistical tables, and combining and rearranging material from different sources.
• Use devices such as scanners to input documents for revision and editing.
• Maintain closing checklist and other established CMBS department procedures.

Skills

Word processing

Typing 70 WPM

Legal documents

Excel proficiency

Document conversion (PDF to Word)

Attention to detail

Time management

Communication skills

Education

High school diploma

Tools

Microsoft Word

Excel

PDF to Word conversion tools

Job description

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid‑sized businesses and growth‑oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking a highly organized CMBS Loan Document Assistant to play a key role in supporting sophisticated commercial lending transactions through the accurate preparation and management of mortgage‑backed security loan documents.

The ideal candidate is a highly detail‑oriented professional with exceptional word processing skills who thrives in a fast‑paced environment and takes pride in producing accurate, polished legal documents under tight deadlines.

Key Responsibilities

• Create, revise, and proof complex legal documents to specifications using expert word processing and advanced software knowledge.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions.
• Check completed work for spelling, grammar, punctuation, and format.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Compare documents and track document changes.
• Convert PDF documents to Microsoft Word documents.
• Reformat documents, moving information within the documents.
• Transmit work electronically to other locations.
• Work with technical material, preparing statistical reports, planning, and typing statistical tables, and combining and rearranging material from different sources.
• Use devices such as scanners to input documents for revision and editing.
• Maintain closing checklist and other established CMBS department procedures.

Job Requirements

• High school diploma or equivalent.
• Minimum of three years of word processing experience. Knowledge of legal practices at a level normally acquired through formal training or its equivalent.
• Expert level proficiency in Word and advanced level proficiency in Excel.
• Minimum typing speed of 70 WPM.
• Ability to convert documents from PDF to Word and clean up converted documents.
• Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
• Ability to concentrate and pay close attention to detail when evaluating legal matters.
• Ability to prioritize work to balance multiple projects under tight deadlines.
• Excellent organizational skills and high level of attention to detail.
• Ability to communicate effectively with both internal and external clients.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long‑term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit‑sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.