CLSD Grant Coordinator

265 DEPARTMENT OF EDUCATION; Oklahoma City (OK); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Benefits allowance

Comprehensive insurance plans

Flexible spending accounts

TRS participation

Vacation and sick leave

Paid holidays

Longevity bonus

Compensatory time

Employee assistance program

Job summary

The CLSD Grant Coordinator at 265 DEPARTMENT OF EDUCATION provides essential administrative support for grant activities, including document management, travel coordination, and data entry. This role requires in-person presence at the Oliver Hodge Building in Oklahoma City.

Qualified candidates will hold a Bachelor’s degree in Business or related field and four years of clerical experience, with strong MS Office skills and strict confidentiality.

Qualifications

• Bachelor’s degree in Business or related field is required.
• Four years of clerical or office experience required.
• Experience with or knowledge of grant compliance is preferred.

Responsibilities

• Document management of reports and correspondence.
• Organize and maintain physical and digital files.
• Travel coordination and reimbursements.
• Data entry into agency systems with accuracy.
• Provide general administrative support to CLSD staff.
• Handle correspondence and serve as point of contact for stakeholders.
• Proficiency in MS Office and confidentiality.

Skills

Clerical/Office experience

MS Office proficiency

Data entry

Attention to detail

Education

Bachelor’s degree in Business or related field

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Grants Management System (GMS)

Job description

Job Posting Title CLSD Grant Coordinator Agency 265 DEPARTMENT OF EDUCATION Supervisory Organization Department of Education–Oliver Hodge Education Building Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $45,000-$50,000 Job Description

POSITION OVERVIEW

The CLSD Grant Coordinator provides essential administrative and operational support to the Comprehensive Literacy State Development (CLSD) Office. This role ensures the efficient execution of grant-related activities by managing documentation, coordinating travel, maintaining accurate data, and assisting with day-to-day administrative tasks. The position requires a detail-oriented individual who can prioritize multiple responsibilities and work collaboratively in a fast-paced, grant-funded environment. Please note: This role requires a consistent, in‑person presence at the designated workplace in Oklahoma City, Oklahoma, with no remote, telecommuting, or hybrid options. Funding Source: This position is a federal grant funded through the Comprehensive Literacy State Development Grant. The funding for this position will end on September 30, 2029.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Document Management: Create, format, proofread, and edit documents, reports, and official correspondence.
• Organize and maintain both physical and digital files for easy retrieval and reference.
• Travel Coordination: Arrange travel accommodations, including flights, lodging, and transportation for CLSD team members. Prepare and process travel authorizations and reimbursement claims in a timely and accurate manner.
• Data Entry and Record Keeping: Accurately enter and update program-related data into agency systems and maintain organized records to ensure data integrity and accessibility; Demonstrated attention to detail and accuracy in documentation and reporting.
• Collaborative Support: Provide general administrative support for CLSD staff and assist with special projects as assigned. Work collaboratively with other administrative personnel and divisions to ensure efficient operations.
• Manage Correspondence: Handle incoming and outgoing communications such as emails, phone calls, and letters. Serve as a point of contact for internal and external stakeholders, including assistance with the Grants Management System (GMS).
• Knowledge & Expertise: Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent organizational and time management skills. Ability to handle sensitive information with the utmost confidentiality. Adaptability and willingness to learn new tools and processes. Strong problem‑solving skills and a can‑do attitude. Professionalism and a passion for delivering exceptional customer service. Strong problem‑solving skills and a proactive attitude.
• Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance. Embrace feedback for performance improvement.
• Attendance: Ensure reliable and punctual in‑person presence for quality teamwork, productivity, and collaboration. Demonstrate commitment by being engaged, available, and dependable to colleagues and customers.
• Innovation: Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students. Utilize creativity, resourcefulness, and forward‑thinking to drive positive change and find solutions to complex problems in the field of education.
• Efficiency: Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance. Proactively identify efficiency opportunities and implement best practices for continuous improvement.
• Superior Customer Service: Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust‑based relationships. Maintain a positive and helpful attitude, using appropriate language, tone, and behavior to consistently reflect the agency positively and leave a favorable impression.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business or a related field; Four (4) years of clerical or office experience; Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education.

PREFERRED QUALIFICATIONS

Experience with or knowledge of state and federal grant compliance and reporting processes. Interest in or commitment to literacy initiatives and supporting positive student outcomes.

SPECIAL REQUIREMENTS

Applicants must be currently authorized to work in the United States on a full‑time basis without sponsorship now or in the future; Successful completion of a pre‑employment background check; Must possess a valid driver’s license from a U.S. state or territory to perform necessary job‑related travel. Less than 10% in‑state/out‑of‑state travel may be required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Location: Oliver Hodge Building, Oklahoma City, Oklahoma

Physical Demands include:

• o Ability to stand, reach, and bend 50% of the time;
• o Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, and office telephone 75% of the time;
• o Ascends/descends stairs 25% of the time;
• o Ability to lift to 25 lbs.

Cognitive Requirements:

• o This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions.
• o Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames.
• o Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.

Discover the Benefits of Joining Our Team!

Are you ready to take the next step in your career with an agency that values your well-being? Look no further! At OSDE, we’re proud to offer a robust benefits package designed to support you and your family every step of the way.

• Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
• Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre‑existing conditions, exclusions, or limitations.
• Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease.
• Full Participation in TRS: Enjoy employer‑covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
• Generous Leave Policy: Full‑time employees receive 15 days of vacation and 15 days of sick leave in their first year.
• Paid Holidays: Benefit from 11 paid holidays per year.
• Employee Discounts: Access discounts with various companies and vendors.
• Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
• Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time.
• Employee Assistance Program: Access support and resources through our Employee Assistance Program.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.