Clinical Trials Inventory Planner

UT MD Anderson; Houston (TX); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Employer-paid health coverage

Paid time off

Tuition assistance

Pension plan

Job summary

University of Texas MD Anderson Cancer Center seeks a Clinical Trials Inventory Planner to oversee hospital inventory of patient collection kits at the Texas Medical Center. You will receive, inventory, and allocate kits to patient appointments while coordinating arrivals with the stock team.

Ideal candidates have inventory/healthcare or lab experience and basic to intermediate Excel proficiency. Onsite schedule is Monday–Friday, with comprehensive benefits and career development opportunities.

Qualifications

• One year experience in a laboratory or materials management position; substitution rules may apply.
• Preferred: experience in inventory management, warehouse, healthcare or laboratory environment; familiarity with inventory management systems or data entry platforms; basic to intermediate Microsoft Excel skills.

Responsibilities

• Receive, organize, and match patient collection kits daily to appointments.
• Monthly review and disposal of expired kits to maintain inventory integrity.
• Prepare daily shipping lists, coordinate QC checks, and manage kit arrivals with the inventory team.
• Data management for research visits including electronic file system maintenance and regulatory communications.

Skills

Inventory management

Data entry

Microsoft Excel

Education

Associate's Degree (Business or science-related)

Bachelor's Degree (preferred)

Tools

Inventory management software

Job description

The Division of Clinical Research provides high-quality, efficient infrastructure support for all aspects of clinical protocol research at MD Anderson. Through our offices, we are devoted to the needs and protection of all those participating in or conducting clinical research while maintaining high ethical standards and compliance with all regulatory policies.

The primary purpose of Clinical Trials Inventory Planner position is to oversee the Clinical Trial Laboratories inventory management to ensure efficient handling of patient collection kits. This involves receiving, inventorying, and matching kits to patient appointments, while also coordinating arrivals with the inventory team.

The ideal candidate will have previous experience in an inventory, warehouse, healthcare, or laboratory environment; familiarity with inventory management systems or data entry platforms; and basic to intermediate Microsoft Excel skills.

Hourly Range: Minimum $21.15 - Midpoint $26.44 - Maximum $31.73

The typical work schedule: Onsite M-F 9:00am - 5:30pm

Work location: Texas Medical Center.

Why Us?

This position is essential to advancing clinical research operations by ensuring timely inventory readiness, accurate materials management, and smooth coordination of patient collection supplies. The role strengthens the reliability of lab workflows and offers opportunities to build operational, technical, and coordination skills while contributing to MD Anderson's mission.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Research Coordination Functions (Inventory Management)

• Efficiently manage inventory by receiving, organizing, and matching patient collection kits daily, ensuring accurate allocation to appointments.
• Conduct monthly review and disposal of expired kits, maintaining inventory integrity and compliance.
• Facilitate seamless operations by preparing daily shipping lists, coordinating quality control checks, and managing research kit arrivals in collaboration with the inventory team.
• Ensure meticulous data management for research visits, including electronic file system maintenance, protocol reference updates, and coordination of outgoing material to regulatory agencies.

Laboratory Functions

• Oversee the timely delivery of lab supplies and patient collection kits to the Clinical Trial Laboratories, ensuring smooth operations on a daily basis.
• Demonstrate flexibility by promptly assisting with the delivery of urgent patient collection kits on an ad-hoc basis, prioritizing patient care needs.
• Maintain the organization and functionality of surplus bin and the supply room, optimizing accessibility and efficiency.
• Proactively manage inventory by ordering supplies as needed, minimizing disruptions to research activities.
• Foster effective communication by liaising with relevant individuals to coordinate upcoming deadlines, meetings, and other essential activities, promoting cohesive teamwork and task alignment.

Administrative Functions

• Effectively communicate verbally and in writing with study investigators, internal reviewers (e.g., Surveillance Committee), and external agencies (e.g., pharmaceutical sponsors, governmental study sponsors like the National Cancer Institute or Food and Drug Administration), ensuring clarity and compliance with protocols.
• Diligently complete required forms and adhere to institutional, state, and federal regulations throughout all phases of study initiation, conduct, and termination, maintaining meticulous records and upholding ethical standards.
• Professionally manage office phone calls, ensuring prompt and courteous responses to inquiries while effectively screening and directing calls to appropriate personnel.
• Facilitate seamless operations by promptly informing relevant staff members of absences and arranging coverage for essential functions, promoting continuity and efficiency in daily activities.

Other Duties

• Perform other duties as assigned.

EDUCATION

• Required: Associate's Degree Business or science-related field
• Preferred: Bachelor's Degree Business or science-related field

Work Experience

• Required: One year experience in a laboratory or materials management position. With preferred degree, no experience required
• May substitute required education degree with additional years of related experience on a one-to-one basis
• Preferred: Experience in inventory management, warehouse, healthcare, or laboratory environment; familiarity with inventory management systems or data entry platforms; and basic to intermediate Microsoft Excel skills

LICENSES AND CERTIFICATIONS

• Preferred: CCRC - Certified Clinical Research Coordinator or CCRP - Certified Clinical Research Professional or CCRA - Cert Clin Research Assoc

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 183058
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 44,000
• Midpoint Salary: US Dollar (USD) 55,000
• Maximum Salary : US Dollar (USD) 66,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Soft
• Work Location: Onsite
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No