Clinical Trial Site Activation Specialist (Study Start-Up)

Immix Biopharma, Inc.; Los Angeles (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Immix Biopharma, Inc. in Los Angeles is seeking a Clinical Trial Site Activation Specialist to drive start-up activities from site identification through activation, coordinating regulatory submissions, budgets, and essential documents to ensure on-time study launches.

You will collaborate with investigators, CRAs, sponsors and CROs, leveraging CTMS/eTMF systems, GCP/ICH knowledge, and strong organizational skills to proactively resolve bottlenecks and keep trials on track.

Qualifications

• Bachelor's degree in a life sciences field, healthcare, or equivalent.
• 2-5+ years of clinical research experience focused on study start-up, site activation, or regulatory submissions.
• Knowledge of GCP, ICH guidelines, and local regulatory requirements.
• Familiarity with CTMS, eTMF, and regulatory platforms.
• Strong organizational and cross-functional communication skills.

Responsibilities

• Coordinate and track end-to-end site start-up and activation per timelines.
• Prepare, review, submit, and track regulatory/IRB/EC documents.
• Support CTA and budget negotiations between sponsors/CROs and sites.
• Collect and file regulatory and financial documents into TMF/CTMS.
• Maintain proactive communication with site personnel, CRAs, and leadership.
• Monitor startup metrics and update dashboards to align with FPI targets.

Skills

Stakeholder communication

Organizational skills

Multi-tasking

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in life sciences or healthcare

Tools

CTMS

eTMF

Regulatory platforms

Job description

Job Description: Clinical Trial Site Activation Specialist (Study Start-Up)

Our 3 Core Values

• Intelligence
• Integrity
• Initiative

Los Angeles/Hybrid

What You’ll Do

The Site Activation Specialist serves as the primary point of contact for investigative sites, project management, and cross-functional teams during the start-up phase of a clinical trial. You will drive the operational path from site identification through activation, managing regulatory and ethics committee submissions, budget negotiations, and essential document collection to ensure on-time study launches.

Key Responsibilities

• Site Start-Up & Coordination: Coordinate and track the end-to-end start-up and activation process for assigned clinical trial sites in accordance with project timelines and quality standards.
• Regulatory & Ethics Submissions: Prepare, review, submit, and track regulatory and Institutional Review Board (IRB) / Ethics Committee (EC) documents and applications (e.g., FDA 1572, Informed Consent Form local customization).
• Contracts & Budgets: Facilitate and support clinical trial agreement (CTA) and budget negotiations between sponsors/CROs and investigative sites.
• Document Management: Collect, review for completeness/accuracy, and process essential regulatory and financial documents into the Trial Master File (TMF) or CTMS.
• Stakeholder Communication: Maintain regular, proactive communication with investigative site personnel, clinical research associates (CRAs), and project leadership to resolve bottlenecks and eliminate risks.
• Timeline Tracking: Monitor startup metrics and update internal tracking systems and dashboards to ensure accurate forecasting and alignment with First Patient In (FPI) targets.

Qualifications & Skills

• Education: Bachelor's degree in a life sciences field, healthcare, or equivalent relevant professional experience.
• Experience: 2-5+ years of clinical research experience, with a specific focus on study start-up, site activation, or regulatory submissions within a CRO or pharma environment.
• Knowledge Base: Solid understanding of Good Clinical Practice (GCP), ICH guidelines, and local regulatory requirements.
• Technical Skills: Familiarity with Clinical Trial Management Systems (CTMS), Electronic Trial Master Files (eTMF), and regulatory platforms.
• Soft Skills: Exceptional organizational skills, multi-tasking abilities across multiple concurrent studies, high attention to detail, and strong cross-functional communication.

About Immix Biopharma, Inc.

Immix Biopharma, Inc. (ImmixBio) (Nasdaq: IMMX) is a global leader in relapsed/refractory AL Amyloidosis. AL Amyloidosis is a devastating disease where the immune system, that's supposed to protect, instead produces toxic light chains, clogging up the heart, kidney and liver, causing organ failure and death. Our lead candidate is sterically-optimized BCMA-targeted chimeric antigen receptor T (CAR-T) cell therapy NXC-201 with a "digital filter" that is designed to filter out non-specific activation. NXC-201 teaches the immune system to recognize and eliminate the source of the toxic light chains. NXC-201 is being evaluated in the U.S. multi-center study for relapsed/refractory AL Amyloidosis NEXICART-2 (NCT06097832), with a registrational design. NXC-201 has been awarded Regenerative Medicine Advanced Therapy (RMAT) by the US FDA and Orphan Drug Designation (ODD) by FDA and in the EU by the EMA. Learn more at www.immixbio.com and www.BeProactiveInAL.com.