Clinical Services Coordinator

Lurie Children's Hospital; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks an experienced administrative professional to coordinate subspecialty scheduling and support interdisciplinary teams.

The role includes serving as a primary resource for providers and Division leadership, and assisting with referrals, events, and communications. The position emphasizes collaboration, process improvement, and maintaining clinical databases and division content.

Qualifications

• High School Diploma required; Bachelor’s Degree preferred; minimum four years of related administrative experience.
• Excellent leadership, organizational and analytical skills, ability to work with teams, strong written/verbal communication.
• Strong planning and coordination skills; ability to work independently and exercise good judgment; knowledge of medical terminology and medical education programs, preferred.

Responsibilities

• Develop an organized scheduling process for subspecialty patients and interdisciplinary teams.
• Serve as the primary resource for problem solving for providers and Division Administrator; identify performance improvement goals.
• Act as the point of contact for referring physician practices and resolve issues related to new patient referrals and scheduling.
• Maintain knowledge of benefit eligibility, provisions and precertification needs; secure necessary approvals for coordinated care.
• Support development and promotion of department events and meetings; monitor progress and address questions or concerns.
• Manage division content for websites and coordinate with Marketing for materials distribution.
• Assist with Advanced Fellowship recruitment and coordination of educational programs for the division.
• Provide editorial assistance for abstracts, posters, manuscripts and presentations.
• Help faculty and research staff operationalize studies within the Clinical Division.
• Perform other assigned duties as needed.

Skills

Scheduling

Administration

Communication

Microsoft Office

Education

Bachelor's degree preferred

High School Diploma required

Tools

Microsoft Office

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

680 Lake Shore Drive

Job Description

• Works with providers, division administrator and hospital personnel to develop an organized scheduling process for the patients of a particular subspecialty and across interdisciplinary teams.
• Acts as the primary resource for problem solving for providers and Division Administrator for the Division. Identifies goals and objectives for performance improvement projects in order to provide the best patient care, optimum customer service and improve physician satisfaction.
• Serves as point of contact for referring physician practices and works with them to resolve issues related to new patient referrals/scheduling.
• Maintains knowledge of benefit eligibility, provisions and precertification needs as required by payers. Works with appropriate individuals to ensure that all necessary approvals and clearances are received for coordinated care.
• Works with administrative staff and Division leadership in the development, coordination and promotion of Department events and meetings.
• In conjunction with Division Leadership, monitors overall progress of the department and supports appropriate action to address questions or concerns. This can include regulatory requirements, quality improvement projects, and volumes for the department.
• Maintains a clinical database on subspecialty patients and assures proper information is being collected and stored.
• Works with Division leadership to conduct routine needs assessments for the Division. Builds and maintains relationships with development partners. Reviews funding proposals and stewardship reports for donors, the Foundation, or external funding sources.
• Completes agendas, minutes, correspondence, and distributes materials to appropriate individuals.
• Maintains division-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.
• When applicable, assists with all aspects of the Advanced Fellowship, including recruitment, in coordination with the Education Coordinator. This would include supporting the educational programs in onboarding, maintaining and exiting all students/trainees related to the respective division.
• Provides editorial assistance for abstract, poster, manuscript and presentation preparation.
• If applicable, assists faculty and research staff members to operationalize research studies within the Clinical Division. Acts as a central resource for research staff in regards to the division.
• Other jo
• b functions as assigned.

Minimum Requirements:

• High School Diploma Required. Bachelor’s Degree Preferred; minimum four years of related administrative experience required. A combination of education and experience will be considered in lieu of either area.
• Excellent leadership, organizational and analytical skills, ability to work with teams, strong written/verbal communication.
• Strong planning and coordination skills.
• Ability to work independently and exercise good and professional judgment.
• Knowledge of medical terminology and medical education programs, preferred.
• Experience in an Academic Medical Center, preferred
• Extensive knowledge and experience working with Microsoft applications

Education

Bachelor’s Degree, High School Diploma/GED (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentivesfor select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship.This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]