Clinical Secretary - Orthopaedics

Dartmouth-Hitchcock Medical Center; Manchester (NH); Vor Ort; USD 25.000 - 39.000; Vollzeit

Zusammenfassung

Dartmouth-Hitchcock Medical Center in Manchester, NH, is seeking a Referral Coordinator to respond to patient calls, greet patients, assist with forms, and coordinate referrals and scheduling across providers.

This role supports DH providers, manages referrals, processes authorizations, and communicates with staff and patients to ensure timely services.

Strong organization, attention to detail, and good computer skills are essential; prior experience in a provider office is preferred.

Qualifikationen

• High school graduate with 1 year experience in provider office.
• Knowledge of insurance benefit programs and medical terminology.
• Ability to effectively interact with providers, staff, patients and insurance plan representatives.
• Able to prioritize multiple tasks.
• Must have prior computer experience, excellent communication skills, and attention to detail.

Aufgaben

• Responds to patient calls providing general information and education.
• Greets patients arriving for appointments, provides appropriate questionnaires, answers questions and assists patients with forms and use of technology, acknowledges delays and keeps patient updated.
• Assesses needs of patients without appointments and processes requests for prescriptions, forms, appointments or need to speak directly to clinical support.
• Reviews schedules daily for accuracy in scheduling, needed ancillaries and incoming records and makes adjustments; reviews wait list and reschedules patients to fully book and meet needs.
• Completes follow up needs for patients as directed by the After Visit Summary (booking appointments, scheduling lab and radiology exams or arranging external procedures).
• Receives incoming calls and processes requests, takes messages, schedules appointments or transfers the call.
• Monitors and completes system messages and faxes to determine proper course of action.
• Completes Authorizations and Pre Certifications for external and stat procedures to ensure timely services and insurance notification.
• Reviews provider schedules to identify follow up needs and contacts patients accordingly.
• Supports providers and staff in addressing patient questions/concerns and provides instruction on communication.
• Monitors waiting room for distress and handles patient concerns with service recovery tactics.
• Manages multiple in-baskets, prioritizes and routes messages; completes tasks as directed.
• Acts as liaison between primary care physicians and specialists outside DH.
• Monitors referral work queues and processes new referrals according to procedures.
• Implements and monitors DH policies and procedures and participates in process improvements.
• Delivers mail within department and completes monthly checks.
• Performs other duties as required.

Kenntnisse

Customer service

Insurance terminology

Communication skills

Computer skills

Prioritization

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Overview

Reviews, processes, and tracks all referrals for services delivered by providers. Schedules appointments, tests or procedures, responds to patient calls, provides instruction/support to staff for communicating with patients and may act as liaison between physicians & specialists outside of D-H.

Responsibilities

• Responds to patient calls providing general information and education.
• Greets patients arriving for appointments, provides appropriate questionnaire(s), answer questions and assists patients with completion of forms and use of technology, acknowledges any delays and keeps patient updated.
• Assesses needs of patients without appointments and processes requests for prescriptions, forms, appointments or need to speak directly to clinical support.
• Reviews schedules daily for accuracy in scheduling, needed ancillaries and incoming records and makes adjustments as needed. Reviews wait list, manages multiple e-DH worklists and reschedules patients to assure schedules are fully booked and patients’ needs are met.
• Completes any follow up needs for patients as directed by the After Visit Summary (i.e., booking appointments, scheduling lab and radiology exams or arranging for any external procedures).
• Receives incoming phone calls from providers, other staff or external provider offices and patients. Appropriately assesses the needs of the caller and processes requests, takes messages, schedules appointments or transfers the call.
• Monitors and completes system messages in a timely manner to meet patients’ needs. Monitors incoming faxes regularly and reviews each to determine the proper course of action in a timely manner.
• Completes Authorizations and Pre Certifications for all external and stat procedures to ensure patients receive services in a timely manner and insurance is notified of the need for services.
• Reviews all provider schedules at the end of day to identify and contact those patients who require follow up and processes letters to no shows in accordance with current policy.
• Supports providers and staff in addressing patient questions/concerns. Provides instruction/support to providers and staff on communicating with patients regarding these questions or concerns.
• Monitors the waiting room for patients in distress and seeks assistance when needed. Responds to minor patient concerns and complaints using service recovery tactics. Reports all concerns and complaints to supervisor/manager.
• Manages multiple in-baskets by monitoring, prioritizing and properly routing the messages. Completes tasks as assigned by providers or clinical staff.
• Acts as liaison between primary care physicians & specialists outside DH.
• Monitors referral work queues for internal and external referrals. Processes new referrals according to established procedures and tracks queue status to insure that referrals are completed.
• Implements and monitors DH policies and procedures. Participates in initiatives to improve the referral management process.
• Delivers mail to mail room and picks up mail to be distributed within department on a daily basis, completes monthly tracers and weekly BCA (Business Continuity Application) system checks.
• Performs other duties as required or assigned.

Qualifications

• High school graduate or equivalent with 1 year experience in provider office.
• Knowledge of insurance benefit programs and medical terminology.
• Ability to effectively interact with providers, staff, patients and insurance plan representatives a must.
• Able to prioritize multiple tasks.
• Must have prior computer experience, excellent communication skills, and attention to detail.

Required Licensure/Certifications

• None