Clinical Scheduler, Administrator / Office & Administrative Specialist Senior

State of Minnesota; Buffalo (MN); Hybrid; USD 31,000 - 42,000; Full time

Job summary

State of Minnesota is seeking a Clinical Scheduler to serve as the administrator for the nursing scheduling system across greater Minnesota. The role supports the Nursing Department and MHSTATS facilities by troubleshooting, implementing system improvements, and ensuring secure, compliant scheduling practices.

The position requires on-site presence at least 50% with telework options. Telework eligibility is limited; candidates must reside in Minnesota or bordering states within 50 miles and

Qualifications

• Communication skills to work with internal staffing pools and external staffing vendors
• Customer service to respond to sick leave, acuity ratings, emergencies
• Database, Documents, and Records Management in ATLAS and related scheduling systems
• Specialized terminology for nurse scheduling across MHSATS facilities

Responsibilities

• Provide Atlas system administrator functions: availability, scheduling, updates, permissions, training
• Support Staffing Department with scheduling needs, data entry for new employees, and block schedules aligned to staffing plans and budgets

Skills

Communication

Customer service

Staffing coordination

Scheduling

Tools

Emerald City/Atlas Scheduling App

Microsoft Excel

Job description

Working Title: Clinical Scheduler, Administrator

Job Class: Office and Administrative Specialist, Senior

Agency: Direct Care and Treatment

This posting was previously announced on 09/02/2026. If you have already applied, you do not need to reapply.

• Job ID : 96751

• Location : Statewide

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/28/2026

• Closing Date : 11/12/2026

• Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Willmar AFSCME

• Division/Unit : Mental Health & Substance Abuse Treatment Services / MHSATS Nursing Admin NE Region

• Work Shift/Work Hours : Day Shift / 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Statewide

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The location of this position will be determined based on the selected applicant's location

This position requires an employee to be onsite at a predetermined work location at least 50% of the time, with some opportunity to perform work from a telework location.

• Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) is available on a limited basis.

• Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.

• Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.

Mental Health & Substance Abuse Treatment Services (MHSATS) is looking for a Clinical Scheduler to support the Nursing Department. MHSATS provides services to inpatient hospitals and other residential settings which includes eight psychiatric hospitals, three chemical dependency and substance abuse treatment facilities, and three residential treatment facilities. This Clinical Scheduler will act as the administrator for the scheduling system and support the administrative team the manages employee scheduling for greater Minnesota, which includes troubleshooting, implementing system improvements and manages system security.

Responsibilities include:

• Providing overall system administrator functions in Atlas including maintain system availability and scheduling functionality, complete system updates, resolve administrator level issues, maintain permissions, identify and problem-solve reoccurring issues and provide system improvement training to MHSTATS staff.

• Assist and support the Staffing Department with specific needs such as troubleshooting, data entry for new employees, staffing requests, and developing and maintaining block schedules that align with approved staffing plans, labor agreements, and budget.

Minimum Qualifications

• Communication skills sufficient to work with internal staffing pools and external staffing vendors to broker staff for sites and between sites in order to maintain safe/adequate staffing patterns

• Customer service skills sufficient to work with RN supervisors to make recommendations in responding to sick leave, acuity ratings, and emergencies

• Database, Documents, and Records Management working in ATLAS other related healthcare scheduling systems to develop and review schedules for compliance with union contracts, FLSA, and procedures

• Specialized terminology sufficient to provide nurse schedule coordination of staffing across all Mental Health Substance Abuse Treatment Services (MHSATS)

Preferred Qualifications

• 2 years’ scheduling experience working in the Emerald City/Atlas Scheduling Application.

• Leadwork skills sufficient with proactive and independent initiation of tasks, and confidence in skills.

• Intermediate to advanced knowledge and skills of Microsoft Excel.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.