Clinical Scheduler

Quotient Sciences Limited; Miami (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Quotient Sciences is seeking a Clinical Scheduling Coordinator in Miami to plan and manage the clinical schedules for studies, ensuring participant safety and strict adherence to GCP guidelines.

You will collaborate with screening, data, lab and project management teams to ensure schedules are accurate, communicated clearly, and staffing is optimized to meet study demands while maintaining compliance and quality across the development pathway.

Qualifications

• Experience in clinical study coordination or scheduling.
• Knowledge of GCP guidelines and regulations as required for this role.
• Ability to comply with safety and regulatory requirements.

Responsibilities

• Plan, prepare and manage the clinical schedule to ensure effective delivery of clinical studies.
• Liaise with relevant departments e.g. screening, data, lab, medical and project management to ensure schedule is accurate and demand levels are met.
• Ensure schedules are created and effectively communicated to staff and relevant departments with clarity of working times and arrangements.
• Ensure cross‑trained staff are utilized effectively.
• Deal and manage effectively any last minute or unexpected amendments to the scheduled assignments to ensure absence/sickness or activity level changes do not impact on effective delivery of studies or impact on volunteer safety.
• Identify desirable changes or modifications to the schedules which will enhance or improve the scheduling process.
• Support development of strategic projects which require staffing analysis and schedule input to support the growth of the Company.
• Undertake other duties from time to time to contribute to the effective management of the clinical schedules.
• Liaise with study leads (e.g. clinical, lab) to ensure adequate study related supplies are available in time for study start.
• Ensure volunteer registration area at inpatient facility has sufficient coverage for admission, outpatient visits and weekend activities.

Skills

Fast-paced environment

Healthcare experience

Analytical skills

Attention to detail

Organizational skills

Communication skills

Adaptability

Team collaboration

Tools

Microsoft Excel

Database management

Job description

Quotient Sciences: Molecule to Cure. Fast.

Quotient Sciences is a leading drug development and manufacturing accelerator, helping biotech and pharma companies bring new medicines to patients faster. With over 35 years of experience and a track record of success, we provide Drug Product (CDMO) and Clinical (CRO) services across the entire development pathway, including formulation development, clinical pharmacology, clinical trials, and commercial product manufacturing.

Our proprietary and disruptive platform – “Translational Pharmaceutics®” – integrates Drug Product Manufacturing and Clinical Testing to eliminate silos in the drug development process. This in turn reduces costs, improves outcomes, and significantly accelerates drug development times.

Why join us

Because every day counts when bringing new medicines to patients. Our 1,000+ experts across the US, UK, and beyond are united by science, agility, and a culture that turns ideas into impact—fast.

The Role

• Assist with the planification, preparation of clinical schedules to ensure the effective delivery of clinical studies and volunteer safety at all times.
• To comply & adhere to GCP guidelines and regulations as required of this role.
• To ensure subject safety at all times.

Main Tasks and Responsibilities

• Plan, prepare and manage the clinical schedule to ensure effective delivery of clinical studies.
• Liaise with relevant departments e.g. screening, data, lab, medical and project management to ensure schedule is accurate and demand levels are met.
• Ensure schedules are created and effectively communicated to staff and relevant departments with clarity of working times and arrangements.
• Ensure cross‑trained staff are utilized effectively.
• Deal and manage effectively any last minute or unexpected amendments to the scheduled assignments to ensure absence/sickness or activity level changes do not impact on effective delivery of studies or impact on volunteer safety.
• Identify desirable changes or modifications to the schedules which will enhance or improve the scheduling process.
• Support development of strategic projects which require staffing analysis and schedule input to support the growth of the Company.
• Undertake other duties from time to time to contribute to the effective management of the clinical schedules.
• Liaise with study leads (e.g. clinical, lab) to ensure adequate study related supplies are available in time for study start.
• Ensure volunteer registration area at inpatient facility has sufficient coverage for admission, outpatient visits and weekend activities.

Job Demands

The job may involve the following:

• Very high concentration of work.
• Strict and tight deadlines.
• Having to juggle a range of tasks/issues simultaneously.
• Working in a hazardous environment with high requirement to follow safety procedures.
• Working outside normal working hours.
• Needing to respond to client demands.

The Candidate

• Experience in a similar role in a fast‑paced environment.
• Experience in a healthcare environment preferable.
• Excellent analytical skills.
• High levels of attention to detail.
• Ability to manipulate spreadsheets and databases to a high level.
• Excellent organizational skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skill.
• Ability to respond quickly to business demands and react to changing circumstances.

Application Requirements

When applying for a position with Quotient Sciences to be able to work in our organization you must be aged 18 years or over and not have been debarred by the FDA. If you indicate you are under the age of 18 or have been debarred then your application will be automatically declined.

Our Commitment to Diversity, Equity and Inclusion

Quotient Sciences are advocates for positive change and conscious inclusion. We strive to create a diverse Quotient workforce and develop a workplace culture that provides a sense of acceptance for every person within our organization. As a global employer, we recognize the value in having an organization that is a true reflection and representation of our society today.

Specifically we will not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.