Clinical Resilience and Preparedness Director

Carle Health; Champaign (IL); On-site; USD 95,000 - 163,000; Full time

Job summary

Carle Health is seeking a Clinical Resilience and Preparedness Director to lead the enterprise strategy for sustaining patient care during extended downtime of critical clinical systems. The role collaborates with executive leadership across IT, Epic, Cyber, Risk Management, Revenue Cycle, HIM, Marketing and Community Connect partners to ensure readiness and coordinated response.

The incumbent will establish standard downtime procedures, oversee drills, manage governance, and drive readiness

Qualifications

• Related Healthcare - 5 years
• Leadership - 3 years
• Project Team Leadership
• Clinical Downtime Preparedness
• Epic Downtime Planning, Recovery, & Readiness

Responsibilities

• Partner with executive leadership, clinical operations, IT, Epic, Cyber, Risk Management, Compliance, Revenue Cycle, HIM, Marketing and our Community Connect partners
• Ensure clinical downtime readiness in the event of a system outage of major clinical applications, including Epic
• Establish a readiness strategy for our workforce and Community Connect partners
• Ensure Clinical Downtime Readiness
• Standardized downtime procedures across all hospitals and ambulatory areas
• Ensure paper chart packets readily available in all inpatient units, ambulatory offices and procedure areas
• Oversee downtime procedures including workflows for order entry, positive patient identification, radiology and lab requisitions, admission/discharge/transfer bed management and other clinical care processes
• Ensure safe patient care when core clinical IT systems are unavailable.
• Responsible for the ongoing creation, standardization and revisions of the paper downtime forms.
• Ensure downtime kits containing paper charts and supplies are distributed and maintained in all clinical areas and departments
• Ensure a minimum of one week of supplies are available across the enterprise for all clinical departments
• Oversee annual downtime drills for the organization including inpatient units, office and procedural areas
• Ensure annual competency validation for all clinical and support team members including Physicians, Advanced Practice Providers, Pharmacists, Health Care Techs, Laboratory, Radiology, Cardiology, Emergency Department and procedural team members. All clinical support staff and ancillary departments such as dietary, transport, are to be included
• Partner with Clinical Education team
• Create and lead a Clinical Resilience and Preparedness governance committee
• Identify clinical lead champions from Nursing, Providers, Pharmacy and other clinical areas to participate in drills and support downtime operations
• Establish a downtime Command Center structure to be utilized during extended system outages
• Identify and establish plan for access to clinical staff schedules for providers, nurses and other key staff members. Lead annual failover testing with Epic's Publicly Accessible Gateway (PAG) and Isolated Recovery Environment (ICEBOX) in collaboration with team members from IT, Epic, Cyber, Clinical and Community Connect partners
• Oversee unit simulations and drills
• Partner with IT, Telecommunications, Marketing and Operational teams
• Ensure a robust communication strategy and plan in the event of a clinical system downtime.
• Applies strong knowledge of healthcare operations, proven communication, problem solving, critical thinking and management skills that promote patient safety and workflow efficiencies for the clinical team members, including our Community Connect partners, during a system downtime process.
• Develop and manage recovery and data reentry procedures after clinical systems have been restored.
• Serve as the leader for data reconciliation, EHR restoration and documentation recovery.
• Collaborate with HIM and Revenue Cycle to determine prioritization and process for scanning paper documents and workflows to reconcile key documentation including notes, orders, medications, patient history, etc. as well as coding and billing.
• Assumes responsibility for personnel related duties that include interviewing, disciplinary actions, payroll reporting, scheduling paid leave, and enforcing requires rules and regulations.
• Monitors employee performance
• Ensures timely communications for the purpose of goal setting, performance evaluations, wages increase and continued personal actions.
• Direct various personnel functions including, but not limited to, hiring, performance appraisal, promotions, transfers and disciplinary issues.

Skills

Leadership

Project Management

Communication

Healthcare Operations

Team Collaboration

Education

Bachelor's Degree: Related Field

Bachelor's Degree: Health Care Leadership

Bachelor's Degree: Computer and Information Science

Job description

Overview

The Clinical Resilience and Preparedness Director is responsible for developing, leading and sustaining the organization's enterprise strategy for dealing with an extended unplanned downtime of critical clinical systems and applications. This leadership role will ensure the clinical readiness for the organization in the event that Epic or any critical clinical application system goes down and that patient care can continue with minimal disruption.

The Clinical Resilience and Preparedness Director will oversee the preparedness, documentation response & recovery and business continuity planning activities for the health system. This leader will work across teams and disciplines, partnering with executive leadership, clinical operations, IT, Epic, Cyber, Risk Management, Compliance, Revenue Cycle, HIM, Marketing and our Community Connect partners to ensure clinical downtime readiness.

Qualifications

Certifications:

• N/A

Education:

• Bachelor's Degree: Related Field or
• Bachelor's Degree: Health Care Leadership or
• Bachelor's Degree: Computer and Information Science

Work Experience:

• Related Healthcare - 5 years
• Leadership - 3 years
• Project Team Leadership
• Clinical Downtime Preparedness
• Epic Downtime Planning, Recovery, & Readiness

Skills & Knowledge

• Demonstrated, relevant experience leading large and complex projects and servant leadership.
• Demonstrated high customer service and service recovery skills.
• Demonstrated exceptional communication and negotiation skills.
• Demonstrated success working in a matrixed work environment.

Responsibilities

• Partner with executive leadership, clinical operations, IT, Epic, Cyber, Risk Management, Compliance, Revenue Cycle,HIM Marketing and our Community Connect partners
• Ensure clinical downtime readiness in the event of a system outage of major clinical applications, including Epic.
• Establish a readiness strategy for our workforce and Community Connect partners.
• Ensure Clinical Downtime Readiness
• Standardized downtime procedures across all hospitals and ambulatory areas.
• Ensure paper chart packets readily available in all inpatient units, ambulatory offices and procedure areas.
• Oversee downtime procedures including workflows for order entry, positive patient identification, radiology and lab requisitions, admission/discharge/transfer bed management and other clinical care processes
• Ensure safe patient care when core clinical IT systems are unavailable.
• Responsible for the ongoing creation, standardization and revisions of the paper downtime forms.
• Ensure downtime kits containing paper charts and supplies are distributed and maintained in all clinical areas and departments.
• Ensure a minimum of one week of supplies are available across the enterprise for all clinical departments.
• Oversee annual downtime drills for the organization including inpatient units, office and procedural areas.
• Ensure annual competency validation for all clinical and support team members including Physicians, Advanced Practice Providers, Pharmacists, Health Care Techs, Laboratory, Radiology, Cardiology, Emergency Department and procedural team members. All clinical support staff and ancillary departments such as dietary, transport, are to be included.
• Partner with Clinical Education team.
• Create and lead a Clinical Resilience and Preparedness governance committee.
• Identify clinical lead champions from Nursing, Providers, Pharmacy and other clinical areas to participate in drills and support downtime operations.
• Establish a downtime Command Center structure to be utilized during extended system outages.
• Identify and establish plan for access to clinical staff schedules for providers, nurses and other key staff members. Lead annual failover testing with Epic's Publicly Accessible Gateway (PAG) and Isolated Recovery Environment (ICEBOX) in collaboration with team members from IT, Epic, Cyber, Clinical and Community Connect partners.
• Oversee unit simulations and drills.
• Partner with IT, Telecommunications, Marketing and Operational teams
• Ensure a robust communication strategy and plan in the event of a clinical system downtime.
• Applies strong knowledge of healthcare operations, proven communication, problem solving, critical thinking and management skills that promote patient safety and workflow efficiencies for the clinical team members, including our Community Connect partners, during a system downtime process.
• Develop and manage recovery and data reentry procedures after clinical systems have been restored.
• Serve as the leader for data reconciliation, EHR restoration and documentation recovery.
• Collaborate with HIM and Revenue Cycle to determine prioritization and process for scanning paper documents and workflows to reconcile key documentation including notes, orders, medications, patient history, etc. as well as coding and billing.
• Assumes responsibility for personnel related duties that include interviewing, disciplinary actions, payroll reporting, scheduling paid leave, and enforcing requires rules and regulations.
• Monitors employee performance
• Ensures timely communications for the purpose of goal setting, performance evaluations, wages increase and continued personal actions.
• Direct various personnel functions including, but not limited to, hiring, performance appraisal, promotions, transfers and disciplinary issues.

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [e-mail].

Compensation and Benefits

The compensation range for this position is $68.85per hour - $118.42per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.