Clinical Research Financial Coordinator II - Cardiology

Washington University in St. Louis; St. Louis (MO); On-site; USD 53,000 - 91,000; Full time

Job summary

Washington University in St. Louis seeks an experienced Clinical Research Budget & Billing Coordinator to review protocols, negotiate budgets, and ensure billing compliance for clinical trials at Saint Louis, MO.

The role involves training coordinators and serving as a liaison with university and hospital billing offices. Responsibilities include maintaining cost documentation, updating budget justifications, and coordinating services with other departments to ensure all trial charges are

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Clinical Trials experience (2 years) and Finance or Business Management experience (2 years).
• No specific certification required for this position.

Responsibilities

• Oversee and train clinical research billing coordinators in protocol/budget reviews for clinical trials.
• Supervise liaison with Washington University and BJC billing compliance offices.
• Document updated costs for patient procedures and budget justification for sponsors.
• Coordinate with other departments to set up services per protocol and ensure charges are captured.
• Provide support and training to research coordinators for proper billing.

Skills

Accounting

Business

Computer Applications

Database Software

Financial Analysis

Protocol Designing

Spreadsheets

Education

Bachelor's degree

Job description

Position Summary

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Works with Clinical trial budget and billing coordinators reviewing protocols and approving budgets and contracts for accuracy. When necessary, will step in to assist billing coordinators with budget questions and negotiations with sponsors/vendors. Assists management in establishing relationships with other departments in which clinical trial related billing is needed, and to also establish research related costs for services. Serves as a point of contact between both Washington University and BJC Hospital billing compliance offices.

Job Description

Primary Duties & Responsibilities

• Provides oversight, and training for clinical research financial billing coordinators who perform a review of new protocols, protocol amendments and Investigators initiated concept studies to establish and negotiate budgets for clinical trials. Performs a second review of all protocols, budgets and contracts for accuracy and observance of all appropriate billing compliance rules.
• Serves as a supervisory point of contact for Washington University and BJC billing compliance offices. Has a strong understanding of billing compliance rules, procedures and workflows to be able to provide consistent training and sound decisions regarding building budgets that are compliant. When needed, will work with compliance managers to improve and streamline processes when possible.
• In collaboration with management, creates and maintains documentation of updated cost for patient related procedures, detailed work instructions for billing coordinators and updating budget justification documents to be sent to sponsor/vendors.
• When necessary, works with other departments to set up services for clinical trial patients procedures performed in accordance with the protocol and is responsible for establishing a workflow to ensure study plans are in place to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study service are appropriately captured and billed to the study.
• Provides support and training to research coordinators as needed to facilitate appropriate billing of services to the trial.

Working Conditions

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications / Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Clinical Trials (2 Years), Finance Or Business Management Areas (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications / Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Clinical Trial In Clinical, Data, Regulatory Or Financial Field(S) (2 Years)

Skills

Accounting, Business, Computer Applications, Database Software, Financial Analysis, Protocol Designing, Spreadsheets

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.