Clinical Research Coordinator III - Mayerson Center

Children's Hospital Medical Center; North Carolina; On-site; USD 57,000 - 64,000; Full time

Job summary

Cincinnati Children's is seeking a Study Coordinator to support clinical research in the Department on the South Campus. You will maintain study status, coordinate facilities, manage samples, and ensure protocol compliance across regulatory requirements, data management, and documentation.

Responsibilities include participant recruitment and enrollment, monitoring visits, and acting as a liaison among investigators, sponsors, and clinical teams to promote efficient study progress and quality

Responsibilities

• Maintain awareness of status of all active studies.
• Arrange for facilities and supplies. Ensure participant and study compliance, i.e. collection of study specimens, and study visits.
• Prepare, submit & maintain all regulatory submissions (proposed new studies, annual review, amendments, & adverse events).
• Coordinate recruitment and enrollment activities; track progress and engagement.
• Communicate with investigators, sponsors, coordinating centers, study coordinators, clinical teams, and regulatory bodies.
• Ensure data management and proper logging, handling, and storage of study records.

Job description

Primary Location

South Campus Department

CSHC Shift

Day (United States of America)

Schedule

Full time Weekly Hours

40 FTE

1 Employee Status

Regular

*Expected Starting Pay Range
$56,784.00 - $63,960.00
*Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

The Mayerson Center for Safe and Healthy Children at Cincinnati Children's is a nationally recognized leader in the evaluation, treatment and prevention of child abuse and neglect. As a hospital-based Child Advocacy Center, it provides comprehensive, multidisciplinary care to more than 2,000 children each year while partnering with medical, social service and community agencies to deliver coordinated, child-focused support

JOB RESPONSIBILITIES

Study Conduct / Clinical Research Practice

Maintain awareness of status of all active studies. Arrange for facilities and supplies. Ensure participant and study compliance, i.e. collection of study specimens, and study visits. Work with study team as needed to define specimen collection, processing and storage procedures. Train others as needed to collect and label samples as instructed and deliver or process samples in accordance with the protocol, manual of operations, standard operating procedures (SOP) or other work instruction set. Ensure specimens are properly logged, handled and stored. Maintain all records and files required by regulatory agencies and sponsors. Serve as a resource for other clinical research professionals in all aspects of conducting a clinical trial. Collaborate with investigator(s) and coworkers to ensure proper progress and completion of clinical studies. Train new staff in preparation and conduct of clinical trials.

Regulatory Compliance and Documentation

Prepare, submit & maintain all regulatory submissions (proposed new studies, annual review, amendments, & adverse events) accurately & within a timely manner to all collaborative parties. Periodically self-audit records to ensure audit-readiness. Prepare, plan, & participate in all monitor visits, audits, & quality reviews (internal & external) in a professional manner. Oversee the review, correspondence & approval of human research protocols with all regulatory authorities, including study closeout. Determine which research protocols or issues have additional requirements, e.g. the need for review by additional divisions, regulatory agencies, or consultants, & coordinate the process to meet these requirements. Apply legal, regulatory & policy parameters to promote ethical practices in research involving human participants & to ensure compliance to those regulations. Document the conduct of each protocol's regulatory activities in appropriate systems. Maintain up-to-date & accurate written & electronic records & files to support clinical research activities. Continuously update knowledge of regulatory requirements. May act on behalf of the PI in communicating with sponsor, other divisions or institutions to coordinate studies & follow through on issues.

Recruitment / Enrollment / Retention

Determine best method/s to identify potential participants for research protocol (advertisements, chart reviews, monitoring of clinic schedule, etc.) and prepare accordingly. Create and maintain a detailed tracking system for participants considered for enrollment. Track progress at regular intervals and report out to PI and or management. Identify potentially eligible participants. Conduct pre-consent screening to determine eligibility. Review consent form with participant and provide time for participant to consider study participation. Execute the informed consent process according to GCP and CCHMC procedures and other applicable rules, regulations and policies. Communicate with participants' clinical team regarding study participation. Document in applicable systems (tracking, electronic health, etc.) participants approached, screened and enrolled in the study. Communicate challenges with recruitment and retention to the study leadership. Make recommendations to improve recruitment and retention to the study leadership. Engage study staff to assist in identifying and enrolling participants. Proactively identify and monitor barriers to recruitment and problem solve or innovate to overcome them.

Communication

Compose, document, organize, and maintain all correspondence. Oversee and follow through on questions and issues that arise during study conduct. Serve as CCHMC liaison to internal departments, clinical teams, regulatory agencies, physician's offices, city clinics, government agencies, academic centers, and other organizations. Communicate study related issues to investigators, sponsors, coordinating centers, study coordinators, clinical and research teams, managers and other institutions. Develop a rapport with study participants.

Data Management

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