Clinical Research Coordinator II - Psychiatry

DM Clinical Research; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

DM Clinical Research is seeking a Clinical Research Coordinator II for psychiatry to ensure quality data and adherence to sponsor protocols and regulatory standards at assigned investigative sites in the United States. The role emphasizes enrollment targets, training completion, and cross-functional collaboration with the laboratory, data, and sponsor teams.

You will conduct subject visits, manage documentation, and ensure timely data entry while maintaining ALCOA-C standards and safety

Qualifications

• Detail-oriented with ability to multi-task and meet timelines.
• Proficient communication in English; bilingual English/Spanish preferred.
• Knowledge of FDA regulations, ICH-GCP, ALCOA-C standards, and study protocols.

Responsibilities

• Complete required training (ICH-GCP, IATA, protocol training) in a timely manner.
• Conduct study visits and ensure proper documentation and data entry.
• Maintain adherence to ALCOA-C standards and safety reporting timelines.
• Coordinate with laboratory, data, and sponsor/study team members to support protocol execution.
• Assist in enrollment and retention efforts and attendance at required meetings.

Skills

Communication skills

Bilingual English-Spanish

Education

High School Diploma or equivalent

Bachelor's degree preferred

Bachelor's in Psychology, Neuroscience, Biology, Public Health, Nursing, or related field

Job description

The Clinical Research Coordinator II - Psychiatry will ensure that quality research is conducted at the assigned investigative sites in accordance with the sponsor protocol, FDA Regulations, and ICH/GCP guidelines and to provide the best quality data to the sponsor. The CRC II Psychiatry will also ensure study enrollment meets or exceeds Sponsors' expectations. To ensure company goals are achieved on a timely basis.DUTIES & RESPONSIBILITIESCompleting all the DMCR-required training, including but not limited to ICH-GCP Certification and IATA Certification on a timely basis.Completing all the relevant training prior to study-start and on a continued basis in a timely manner. This will include but is not limited to:Sponsor-provided and IRB-approved Protocol TrainingAll relevant Protocol Amendments TrainingAny study-specific Manuals Training, as applicableSponsor-specified EDC and/or IVRS and any other relevant Electronic Systems training.Conducting study subject visits, and all other relevant protocol-required procedures and documenting these in a timely manner.Adherence to ALCOA-C Standards with all the relevant clinical trial documentation.Completing data entry and query resolution in a timely manner as per internal company guidelines and as per sponsor expectations.Demonstration of appropriate and timely follow-up on the action items, at their respective sites.Demonstrated understanding and implementation of Laboratory Manuals and protocol-specified laboratory procedures, storage, temperature monitoring, equipment calibration, and laboratory kit inventory, under the direction of the Site/Study Management Team, for assigned protocols.Liaising with the Laboratory team, Data team, Administrative staff, Clinical Investigators, Research Participants and Sponsor/CRO representatives, under the direction of the Site/Study Management Team, for assigned protocols.Demonstrating adherence and compliance to the assigned protocols at their respective site(s).Maintaining a working knowledge of current FDA regulations, ICH-GCP guidelines, all the organizational SOPs, all the guidance documents, and assigned study protocol(s)Maintaining a working knowledge of the recruitment and retention process for their assigned protocol(s) at their respective site(s).Demonstrating visit preparedness for all the relevant sponsor and CRO visits for their assigned protocol(s)Maintaining a working knowledge of the most recent versions of the Study Protocols, Informed consents, Study Manuals, and all the other relevant study-related documents that are utilized and implemented for the assigned protocols at their respective site(s).Oversee reporting of all Adverse and Serious Adverse Events and any other relevant Safety Information to the appropriate authorities per internal company guidelines, Sponsor, IRB, and ICH-GCP Guidelines.Completing data entry and query resolution in a timely manner as per internal company guidelines and asper sponsor expectations.Striving to meet Sponsor subject enrollment goals for their assigned protocols at their respective site(s).Being prepared for and available at all required company meetings.Submitting required administrative paperwork per company timelines.Occasionally attending out-of-town Investigator MeetingsConduct patient consent discussions and ensure comprehension of medical procedures, risks, benefits, and alternativesProvide clear explanations of study protocols and ensure patients' understanding before obtaining their consentFacilitate effective communication between patients, healthcare providers, and research staffAny other matters as assigned by management.KNOWLEDGE & EXPERIENCEEducation:High School Diploma or equivalent required; Bachelor's degree preferredBachelor's degree in Psychology, Neuroscience, Biology, Public Health, Nursing, or a related health science discipline, or a Foreign Medical Graduate with experience in psychiatry.Experience:At least 2 years of experience as a CRC, preferably with practice coordinating industry-sponsored studies in a private setting.At least 1 year of experience as a CRC within the fields of psychiatry and behavioral health.Demonstrated familiarity with clinical assessment tools, psychometric testing, and psychiatric rating scales, specifically:Distributing, collecting, and reviewing patient-reported scales (such as EQ-5D, GAD-7, PHQ-9, QID-SR, CSFQ-SF-14, SDS, and WPAI:D).Administering cognitive and performance batteries (such as Cogstate Battery, DSST, and MMSE).Administering safety scales (such as C-SSRS, AIMS, BARS, SAS, and Simpson-Angus Rating Scale).Credentials:ACRP or equivalent certification is preferredKnowledge and SkillsBe an energetic, go-getter who is detail-oriented and can multi-task.Be goals-driven while continuously maintaining quality.Proficient communication and comprehension skills both verbal and written in the English language are required.Proficient Bi-lingual (English/Spanish) communication and comprehension skills both in verbal and written are preferred.KPI & Success MetricsEnrollment & RetentionEnrollment Target Achievement: Percentage of study enrollment goals met per assigned protocol within sponsor-defined timelines.Screen-Failure Rate Management: Ratio of screen-failures to randomizations, assessing the effectiveness of pre-screening and eligibility assessments.Retention Rate: Percentage of randomized participants completing study visits as per protocol.Data Integrity & Regulatory ComplianceQuery Resolution Timeliness: Average time taken to resolve data queries, measured against internal company guidelines and sponsor expectations.ALCOA-C Adherence: Error rate in clinical trial documentation (based on audit or monitoring visit findings), focusing on compliance with ALCOA-C standards.Safety Reporting Accuracy: Percentage of Adverse Events (AE) and Serious Adverse Events (SAE) reported to the sponsor, IRB, and regulatory authorities within the mandatory timeframe.Protocol Execution & QualityMonitoring Visit Findings: Total number of major and minor findings/observations noted during sponsor or CRO monitoring visits for assigned protocols.Training Completion Rate: Percentage of required trainings (Protocol, ICH-GCP, IATA, Electronic Systems) completed prior to study-start or by the specified deadline.Visit Preparedness: Percentage of study visits where all required procedures, rating scales, and documentation were completed and ready for sponsor review (visit preparedness).Communication & CollaborationAction Item Follow-up: Timeliness and effectiveness of follow-up on action items identified during site visits or team meetings.Team Liaison Effectiveness: Qualitative feedback from internal (PIs, Lab, Data) and external (CRA, Sponsor) stakeholders regarding the CRC's role in facilitating communication.