Clinical Research Coordinator II (Non-RN)

American Oncology Management Company; Fredericksburg (VA); On-site; USD 29,000 - 48,000; Full time

Job summary

American Oncology Management Company seeks a Clinical Research Coordinator II (non-RN) to oversee performance of studies under PI supervision, managing multiple oncology trials with adherence to GCP, ICH and FDA guidelines.

Responsibilities include protocol coordination, regulatory submissions, informed consent discussions, data entry in EMR/EDC/CTMS, and ensuring safety reporting, trial materials handling, and sponsor communications.

Qualifications

• 2–5 years oncology research/related medical science experience.
• Familiarity with GCP/ICH and FDA guidelines.
• Ability to coordinate complex protocol procedures.
• Strong regulatory and data integrity practices.

Responsibilities

• Coordinate care for patients on clinical research protocols.
• Manage IRB/IEC submissions and site credentials.
• Oversee data collection and entry in EDC/CTMS.
• Ensure safety reporting and adverse event follow-up.
• Handle investigational product receipt, storage and reconciliation.

Skills

Protocol coordination

GCP & FDA guidelines

IRB/IEC documentation

Data integrity & EDC/CTMS

EMR familiarity

Education

High school education

Some college / Bachelor's preferred

Licensed Practical Nurse desirable

Tools

MS Office Suite

EMR systems

CTMS / EDC tools

Job description

Location: Hematology & Oncology Associates of Fredericksburg

Hiring Range: $21.00 - $35.54

Job Description Summary

Responsible for the performance of the research study under the medical supervision of the Principal Investigator. Clinical Research Coordinator II (non-RN) performs tasks independently, consistently and accurately, and demonstrate that they have achieved a moderate level of expertise in all of their skills and abilities resulting in high quality work

Primary responsibility includes complex types of study designs (phase 1-3, multi-cohort, interventional trial design) and associated study procedures. Administratively and clinically manage an average 10 clinical trials open to accrual annually and/or active (on study treatment) patient volume over 25 annually

Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures. Performs other duties and projects as assigned. Performs all duties in accordance with regulatory requirements and organizational policies and procedures.

Primary Key Performance Areas

KPA 1 - Protocol Comprehension and Implementation: Coordination of care for patients on clinical research protocols in accordance with GCP, ICH/FDA guidelines and requirements.

• Demonstrate an understanding of protocol elements / requirements and demonstrate the ability to execute study procedures. Demonstrate the ability to anticipate and mitigate the potential for protocol non-compliance.
• Conduct protocol feasibility assessments and complete feasibility/site assessment questionnaires
• Assess subjects on the basis of inclusion/exclusion criteria and demonstrate the ability to evaluate and document subject eligibility independently.
• Reviews draft informed consent documents in compliance with regulatory requirements and GCPs. Conduct an informed consent discussion in compliance with SOPs
• Review and interpret diagnostic test results and related documentation required per protocol
• Follows process for capturing, assessing, determining causal relationship of adverse events to the investigational product, investigator oversight, reporting and following up on adverse events. Recognize, report and follow up on all types of adverse events
• Maintain accurate records of the receipt, inventory, distribution and destruction of study-related materials / investigational products and research specimens.
• Ensure that the investigational drug is received, stored, and documented, and that excess materials are returned to the sponsor according to sponsor guidelines and in accordance with Code of Federal Regulations. Assesses and manages investigational products that have been compromised.

KPA 2 - Regulatory and Data Integrity

• Understanding of the IRB/IEC review, key elements of review considerations, approval and reporting requirements for the site. Complete all IRB/IEC-related documents over the course of a clinical study. Maintains site credentials and ensures updated GCP, licenses remain on file
• Comply with reporting of safety related subject discontinuation and safety concerns (AE, SAE or AE of Interest) to the sponsor and IRB/IEC.
• Autonomously collect, record and report accurate data and demonstrate per FDA guidelines, and review them against the patient's medical record for completeness and accuracy.
• Ensure scientific integrity of data and protect the rights, safety, and well-being of patients enrolled in clinical trials
• Manage a monitoring visit including appropriate preparations, support, documentation and follow up. Maintain proper (accurate and timely) communication with the monitor and follow up on all monitor requests
• Implement a CAPA assessment and follow CAPA related issues through to resolution.
• Escalates issues of protocol non-compliance to study PI and research department leadership

KPA 3 - Research Financial Practices: Budget/Contract execution and practices research billing compliance

• Assess a protocol and study plan to develop a study budget.
• Understanding of the payment terms of the study budget and the and tract items that need to be invoiced for a clinical study.

Position Qualifications/Requirements

Education.:

• High school education required
• Some college required, bachelor's degree preferred and/or Licensed Practical Nurse required

Certifications/Licenses: Previous Experience:

• 2-5 years prior oncology research/related medical science experience

Core Capabilities:

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required.
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills:
  • Proficiency in MS Office Word, Excel, Power Point, and Outlook required.
  • Prior experience with electronic medical records (EMR) is preferred
  • Prior experience with clinical trial data entry systems (EDC) preferred
  • Prior Clinical Trial Management Systems (CTMS) preferred.

Travel: 0%

Standard Core Workdays/Hours: Monday to Friday 8:00 AM - 5:00 PM.