Clinical Research Coordinator II

Carle Health; Peoria (IL); On-site; USD 34,000 - 57,000; Full time

Job summary

Carle Health is seeking a Clinical Research Coordinator to promote good clinical practices and ensure compliance with FDA CFR, ICH, and IRB requirements. You will collect, record, and maintain study data and source documents while coordinating research activities across multiple studies.

Responsibilities include monitoring enrollment, preparing source documents, ensuring regulatory submissions, maintaining patient privacy, and accurate data entry in case report forms.

Qualifications

• Certifications: Certified Clinical Research Coordinator (CCRC) within 2.5 years.
• Education: H.S. Diploma/GED; Bachelor's Degree in a related field.

Responsibilities

• Documents and maintains all study-related procedures, processes, and events.
• Coordinates assigned Research Studies at all levels of acuity within licensure scope.
• Plans and designs new forms/source document tools for protocol implementation.
• Documents protocol deviations and exemptions; reviews original source documents as needed.
• Abstracts data from medical records to study forms; records data onto case report forms.
• Maintains source documentation for all case report entries and submits data as requested.
• Monitors enrollment goals, maintains logs, and reviews eligibility.
• Obtains informed consent and follows randomization procedures per protocol.
• Schedules follow-up visits and ensures proper specimen collection and handling.
• Communicates with sponsor/IRB and educates patients on study procedures.

Education

High School Diploma / GED

Bachelor's Degree: Related Field

Job description

Overview

Promotes good clinical practices in the conduct of clinical investigations by possessing an in-depth knowledge of federal regulations and guidance documents for the conduct of clinical trials and human subject protection, assuring compliance with protocol and regulatory requirements, and by collecting, recording, and maintaining data and source documentation. This role reviews technical operations ensuring that all processes, protocols & procedures are quality controlled & functioning up to standards. This role ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) & all current local, state, & federal laws, regulations, guidance, policy & procedure developed by the applicable Institutional Review Boards (IRB's), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).

Qualifications

Certifications: Certified Clinical Research Coordinator (CCRC) within 2.5 years - Association of Clinical Research Professionals (ACRP)Association of Clinical Research Professionals (ACRP)Association of Clinical Research Professionals (ACRP), Education: H.S. Diploma/GED; Bachelor's Degree: Related Field, Work Experience:

Responsibilities

DOCUMENTS AND MAINTAINS ALL STUDY-RELATED PROCEDURES, PROCESSES, AND EVENTS BY:

• Coordinates assigned Research Studies at all levels of acuity within the scope of Licensure.
• Plans and designs new forms/source document tools to be used in protocol implementation
• Documents protocol deviations and exemptions
• Obtains and reviews original source documents (e.g., recordings, scans, tests, procedure results) as needed
• Abstracts data from medical records, clinic, consultation, and referral notes to study forms and flowsheets
• Records accurate and timely data onto case report forms
• Maintains source documentation for all case report entries, as applicable
• Keys data for electronic submission
• Transmits data via fax, mail or electronically as requested
• Corrects and edits case report form entries as appropriate
• Resolves data queries
• Completes and maintains the study article dispensing log
• Maintains files of all study-related documentation
• Prepares case report forms for sponsor/audit review

PARTICIPATES IN SUBJECT RECRUITMENT, ENROLLMENT, AND FOLLOW-UP PROCEDURES BY:

• Monitors enrollment goals and modifying recruitment plan as necessary
• Maintains patient screening/enrollment logs
• Follows patient population clinically and maintains documentation supporting study
• Reviews inclusion/exclusion criteria with investigator to assure subject eligibility
• Reviews and verifies required source documents in subject's medical record to confirm study eligibility
• Assures that all screening, eligibility, and enrollment procedures are performed
• Reviews the protocol, informed consent form, and follow-up procedures with potential study subjects
• Conducts interviews to assess the subject's ability and willingness to follow and complete study procedures and visits
• Obtains informed consent from research subjects prior to any study-related procedures and documenting appropriately
• Follows randomization procedures as per protocol
• Assures administration of study article as appropriate
• Schedules subjects for follow-up visits
• Reviews diaries and questionnaires completed by subject
• Ensures appropriate specimen collection, batching and shipping as required
• Assesses subject compliance with the test article and follow-up visits
• Recognizes and reporting common laboratory values and alerts to investigator and sponsor
• Protects patient privacy during initial and follow-up interviews
• Secures safe storage of study-related documents
• Assures appropriate disposal of sensitive documents

COMMUNICATES EFFECTIVELY WITH SUBJECTS, RESEARCH TEAM, IRB, AND SPONSOR BY:

• Maintains a list of sponsor/CRO contacts for each protocol
• Educate patients on how to use medication or device in study.
• Provide management feedback on how to integrate research operations in clinics for most effective workflow.
• Provides subjects with information about reporting study-related events to research team
• Establishes a mechanism to contact subjects for follow-up visits, new information, etc.
• Utilizes a phone log to document telephone communications
• Contacts primary care providers to discuss/inform of patient enrollment and study progress
• Meets regularly with investigator and research team to discuss subject participation and protocol progress
• Submits protocol amendments and progress reports to IRB in required timeframes
• Completes timely notification of the investigator, sponsor, and IRB of adverse events as outlined in the protocol
• Schedules sponsor monitoring visit.
• Meets with monitors during routine visits to discuss case report form completion, query resolution, and other protocol-related issues.

PARTICIPATES IN PROTOCOL ASSESSMENT/PLANNING BY:

• Lists and clarifies questions and concerns with the investigator and sponsor regarding enrollment goals, sponsor expectations, and study procedures
• Prepares and submits regulatory documents to sponsor (e.g. Form FDA 1572, laboratory certification and normal values, curriculum vitae etc.)
• Prepares and submits institutional review board documents
• Integrates proposed clinical trial with current research activities
• Attends and participates in investigator meetings
• Confirms that contact, IRB approval of protocol and informed consent have been received prior to study initiation
• Completes Sponsored protocol training including (GCP, EDC, IVRS, IRB, …)

About Us

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [e-mail].

Compensation and Benefits

The compensation range for this position is $24.86per hour - $41.52per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.

Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.