Clinical Research Coordinator II

MedStar Health; Leonardtown (MD); On-site; USD 62,254 - 101,836; Full time

Job summary

MedStar Health in Leonardtown is seeking a Clinical Research Coordinator to implement and manage clinical trials. Responsibilities include ensuring compliance with regulatory standards, recruiting participants, and maintaining accurate data records.

The ideal candidate will have a bachelor’s degree or equivalent experience, with at least 2 years in clinical research, plus strong communication skills. The position offers a hiring range of USD $62,254.00 - USD $101,836.00 annually.

Qualifications

• 2 years of relevant clinical research experience required.
• Experience in a healthcare setting preferred.
• Undergraduate and/or work experiences that demonstrate aptitude for research facilitation preferred.

Responsibilities

• Oversight of IRB submissions and related regulatory forms.
• Educates research participants about study protocols.
• Manages recruitment plans and participant engagement.
• Ensures data entry and case report form maintenance.
• Handles collection and processing of biospecimens.
• Conducts participant interviews and assessments.
• Communicates with investigators on research updates.
• Documents adverse events according to regulations.

Skills

Verbal and written communication skills

Basic computer skills

Education

Bachelor's degree or an allied health or related professional degree

Job description

About the Job

Implements and coordinates research and administrative procedures for the successful management of clinical trials. Performs diverse administrative duties requiring analysis, sound judgment and a high level of knowledge of study specific protocols. Enters study and/or research participant data into the Clinical Trial Management System (CTMS) as applicable.

What you will do

• Regulatory responsibilities include the oversight and/or responsibility for the Institutional Review Board (IRB) submissions, and other related regulatory forms (e.g., scientific review), and adhering to the timelines of the study start‑up process; developing informed consent documents and other documents as applicable; supporting the safety of clinical research participants; ensuring the appropriate delegation of study related tasks (i.e., Delegation of Authority).
• Explains the informed consent process and the study to the research participant (e.g., purpose, duration, risks/benefits) and obtains all required signatures; ensures the research participant has sufficient time and opportunity to ask the investigator medical questions; documents the informed consent process in the source document and provides the research participant with a copy of the informed consent.
• Develops an effective recruitment plan (e.g., central recruitment core); recruits research participants and discusses study protocol; educates research participants about protocol expectations and meets with research participants for each visit and maintains accessibility to discuss any questions or concerns regarding the study.
• Data entry responsibilities include the completion and maintenance of case report forms and reviews data against the research participant's medical record for completeness and accuracy; addressing all queries, clarifications and outstanding data queries and appropriately communicating with the sponsor and/or Contract Research Organization (CRO); completing and submitting case report forms on as close to a real‑time basis as possible.
• Ensures proper collection, processing and shipment of biospecimens and pharmacokinetics as applicable (e.g., centrifuge, freezing, refrigeration) and maintains current Occupational Safety and Health Administration (OSHA) training regarding Bloodborne Pathogens.
• Assists with maintaining equipment (e.g., calibration, preventive maintenance); communicates with manager, investigator and sponsor regarding abnormal laboratory values; maintains Internal Air and Transportation Association (IATA) training for routine packaging, labeling and transporting of biological materials.
• Study conduct responsibilities include research participant interviews and assessments at study visits as required by protocol; assessing and ensuring research participant safety through study participation; maintaining close communication with investigator.
• Attending investigator meetings as appropriate and communicating relevant information to the research team; understanding and proficiently communicating all components of research documents, such as protocol, investigator brochure and research instructions.
• Receives and maintains test articles from sponsor and inventory test articles; works with research pharmacist as applicable; stores test article supplies according to Food and Drug Administration (FDA) regulations and sponsor requirements; administers test article as appropriate.
• Retrieves test articles and calculates research participant compliance; maintains randomization and emergency codes of test article; documents on accountability log and research participant record (e.g., test article received, used, disposed).
• Ensures that non‑serious and serious adverse events are properly identified, documented and reported according to all applicable requirements; presents investigator with relevant information for determination of seriousness, causality and intervention; acts on investigator's recommendation for adverse event intervention (e.g., stop test article, call research participant, re‑test, treat); maintains follow‑up to determine resolution of adverse event.
• Understands and complies with rules for billing Medicare, Medicaid and third‑party payors for services, drugs, devices, tests and procedures rendered in the clinical research context.
• Responsible for reviewing, understanding and accepting the billing matrix/billing plan generated by administration for research participants enrolled in clinical studies; ensures research participant stipends have been routed in a timely manner as applicable.
• Study close‑out responsibilities include return or disposition of unused supplies per sponsor’s requirement; reconciling test article accountability; documenting research participants who are lost to follow‑up or who have dropped out (e.g., causes, contact efforts); ensuring long‑term storage of documents; submitting IRB closing report (i.e., termination) after sponsor has closed study site.
• Acts as a liaison with research participants, investigators, sponsors and healthcare professionals; prepares for site qualification, study initiation, monitoring and close‑out visits.
• Ensures all research participant encounters are updated as appropriate and within one business day in clinical trial management system (CTMS); works effectively with multidisciplinary, ancillary and inter‑professional research teams; possesses a basic understanding of scientific center goals and the importance of serving our customers.

Qualifications

• Bachelor's degree or an allied health or related professional degree required, or equivalent work experience
• 2 years of relevant clinical research experience required
• Experience in a healthcare setting preferred
• Undergraduate and/or work experiences that demonstrate aptitude for research facilitation preferred
• Verbal and written communication skills.
• Basic computer skills preferred.

This position has a hiring range of

USD $62,254.00 - USD $101,836.00 /Yr.