Clinical Research Coordinator - Breast Oncology Cohorts Program

Dana-Farber Cancer Institute; Boston, Northern (MA, KY); Hybrid; USD 48,000 - 54,000; Full time

Job summary

The Clinical Research Coordinator (CRC) at Dana-Farber Cancer Institute will support the Breast Oncology Cohort Studies, conducting data collection and management for clinical trials under GCP. Responsibilities include trial start-up, regulatory submissions, sample handling, and coordinating with multiple departments to ensure protocol adherence.

Located in Boston, this role requires strong organizational and communication skills, attention to detail, and the ability to manage time and maintain

Qualifications

• Bachelor’s Degree or 1 year of Dana‑Farber Associate Clinical Research Coordinator experience.
• 0-1 years of experience in medical or scientific research setting or comparable technology orientated business environment preferred.
• Experience with clinical trials and data management is a plus.

Responsibilities

• Oversee the clinical trials start-up process from protocol receipt through review and IRB submissions.
• Data reporting and management, source documents, case report forms, adverse events, archiving, and data queries.
• Prepare regulatory reports and IRB submissions; maintain study and regulatory binders; enter data.
• Ensure proper collection, preparation, and shipping of trial samples according to protocol and regulations.
• Collaborate with Protocol Scheduling, Materials Management, Clinical Research Laboratory, Pharmacy, and Research Nursing as needed.
• Coordinate and prepare for internal and external audits and monitoring visits.
• Manage trial life cycle communication with sponsors and regulatory authorities.
• Assist with trial close-out, contribute to publications, and communicate with regulatory agencies.
• Interact with study participants per protocol and study team requirements.
• May collect tissue samples as required by trials.
• Enter subject visit tracking and time/effort data into the CTMS contemporaneously with visits.

Skills

Organization

Interpersonal skills

Attention to detail

Time management

Discretion

Communication

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

The Clinical Research Coordinator (CRC) will work within the Breast Oncology Cohort Studies clinical research program and support the research team in the overall conduct of clinical trials using Good Clinical Practice under the auspices of the Principal Investigator and the Clinical Research Manager. The CRC will be responsible for the primary data collection and management of patient clinical information as it pertains to participation in clinical trials. Ensures timely facilitation of trial assessments per protocol and collection of protocol related samples including shipment to outside entities as required. Will support and maintain participant/subject trial binders and may maintain regulatory binders, to ensure study compliance with all state, federal, and IRB requirements. May be responsible for pertinent IRB protocol submissions. This individual may also screen patients for protocol eligibility, obtain informed consent for non-treatment trials, and register study participants with the clinical trials management system, ONCORE. Some travel may be required. Located in Boston and the surrounding communities, Dana‑Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high‑risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School‑affiliated hospitals.

• Oversight of the clinical trials start‑up process from receipt of protocols through the Scientific Review Committee and IRB submissions, and site activation activities.

• Responsible for data reporting and management, collection of source documents, use and development of case report forms, adverse events reporting, filing, and archiving of study records, and resolution of data queries.

• May prepare and or complete regulatory related reports and IRB submissions. Maintain and organize study participant/subject trial binder and regulatory binders, enter all required study data on an ongoing basis and as applicable.

• Ensure all study related samples are collected, properly prepared, and shipped according to the protocol requirements and IATA/DOT regulations.

• Collaborate with other departments such as Protocol Scheduling, Materials Management, the Clinical Research Laboratory, Pharmacy, Research Nursing, and other departments, as needed per the requirements of the clinical trial.

• Responsible for organizing and preparing for both internal and external auditing and study monitoring visits.

• Coordination and management of clinical trials throughout the trial life cycle, including communication with sponsors and regulatory authorities.

• Close‑out of clinical trials, including contributing to research articles, audit preparation, and communication with regulatory agencies and other disciplines involved.

• Interact with study participants as directed/required by the protocol and/or study team.

• May be responsible for tissue sample collection per trial requirements.

• Responsible for data entry of Subject Visit Tracking information into Clinical Trial Management System contemporaneously with medical visits, assessments, and other subject‑specific information.

• Responsible for data entry of time and effort spent on study‑specific activities and other administrative tasks into Clinical Trial Management System contemporaneously with work completed.

• Responsible for data entry of study‑specific activity, including but not limited to monitor visits, external site enrollment, amendments, receipt of Safety Reports, etc. into Clinical Trial Management System contemporaneously with activity completed.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent organization and communications skills required.

• Strong interpersonal skills – ability to effectively interact with all levels of staff and externals contacts.

• Must be detail oriented and have the ability to follow‑through.

• Ability to effectively manage time and prioritize workload.

• Must practice discretion and adhere to hospital confidentiality guidelines at all times.

• Must have computer skills including the use of Microsoft Office.

MINIMUM JOB QUALIFICATIONS:

• Bachelor’s Degree or 1 year of Dana‑Farber Associate Clinical Research Coordinator experience required. 0-1 years of experience working in a medical or scientific research setting or comparable technology orientated business environment preferred.

SUPERVISORY RESPONSIBILITIES: None

PATIENT CONTACT: All positions:

May have contact with Adult and Pediatric patients of all ages and populations. May distribute protocol schedules, quality of life surveys or other study‑related questionnaires, subject diaries, and/or conduct follow‑up communication with patients.

At Dana‑Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we.

Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$48,100.00 - $54,400.00