Clinical Research Coordinator - BIDMC Clinical Research Coordinator Pool

Beth Israel Lahey Health; United States; On-site; USD 30,000 - 43,000; Full time

Job summary

Beth Israel Deaconess Medical Center is seeking a Clinical Research Coordinator to support regulatory and patient-facing activities across multiple trials. This embedded role works with the Clinical Research Coordinator Core and Harvard Catalyst-affiliated Clinical Research Center, ensuring compliance with regulations and high-quality participant care.

Responsibilities include recruitment, screening, enrollment, regulatory submissions, and data extraction from records.

Qualifications

• Bachelor's degree required.
• 1-2 years of related work experience required.
• Medical terminology.
• Working knowledge of computer systems including web-based applications and MS Office.

Responsibilities

• Recruit and enroll research subjects according to study protocols.
• Check eligibility criteria with medical records and inform the PI.
• Discuss informed consent and assist with scheduling and follow up.
• Learn protocol, monitor adherence, and identify protocol issues.
• Extract data from records to complete case report forms and enter data.
• Assist with insurance approvals and scheduling tests.
• Assist with IRB correspondence.
• Support other clinical research duties as needed.

Skills

Spanish

Portuguese

Medical terminology

English communications

Education

Bachelor's degree

Tools

Microsoft Office

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Beth Israel Deaconess Medical Center is seeking a Clinical Research Coordinator with prior experience to support regulatory and patient-facing activities across a portfolio of assigned clinical trials. This position is embedded within the BIDMC Clinical Research Coordinator Core, a centralized resource serving investigators across departments and divisions throughout the medical center, and operates in affiliation with the institution’s Clinical Research Center, a member of Harvard Catalyst — Harvard’s Clinical and Translational Science Center. The successful candidate will support multiple concurrent clinical trials, ensuring rigorous compliance with federal, state, and institutional regulations while maintaining a high standard of participant care and engagement.

Core responsibilities include overseeing all phases of participant engagement — including recruitment, screening, and enrollment — managing regulatory documentation, and preparing and submitting regulatory and IRB submissions in accordance with applicable guidelines.

Fluency in Spanish and Portuguese is strongly preferred, as this role requires direct engagement with diverse patient populations across multiple therapeutic areas. This position supports research activities at BIDMC’s main Boston campus as well as affiliated community health centers, reflecting the institution’s commitment to equitable and accessible research participation.

Primary Responsibilities

• Independently or in conjunction with other clinical research staff and/or research nurse, recruits and enrolls research subjects onto clinical research projects according to study protocols. May assess research subjects' eligibility for inclusion in a particular protocol based on contracts with physicians and nurses and knowledge of the protocol. (essential)
• Checks all eligibility and ineligibility criteria with the research subjects' medical record. Verifies information with clinical research nurse and/or principal investigator. (essential)
• Discusses informed consent with research subjects. Interacts with research subjects prior to entering the study and throughout the entire treatment. Assists with scheduling appointments and follow up tests. (essential)
• Learns protocol and monitors strict adherence to protocols by physicians, nurses and research subjects. Reviews protocol requirements with physicians, nurses and fellows. Identifies any problems with protocol compliance and notifies principal investigator and/or research nurse. Begins to learn how to independently resolve problems with protocol. (essential)
• Extracts data on protocol subjects from hospital records, outpatient charts and private physician office records in order to complete case report forms required by specific protocols. Enters data into computerized system. (essential)
• Assists clinic staff in obtaining insurance approval for subject protocol participation and scheduling tests and arranging admissions or outpatient visits for subjects. (essential)
• Assists investigator with correspondence with IRB. (essential)
• As needed, may function in areas/clinics performing job duties related to clinical research studies.

Required Qualifications

• Bachelor's degree required.
• 1-2 years of related work experience required.
• Medical terminology.
• Working knowledge of computer systems required, including web-based applications and some Microsoft Office applications, which may include Outlook, Word, Excel, PowerPoint or Access.

Competencies

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
• Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Teamwork: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Requirements

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move throughout the hospital campus.

Pay Range

$21.63 - $31.25

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.