Clinical Research Coordinator Associate

Stanford University; Redwood City (CA); Hybrid; USD 40,000 - 74,000; Full time

Benefits offered by this job

Health benefits

Flexible work options

Tuition and training assistance

403(b) plan

Mental health and wellness programs

Commuter benefits

Job summary

Stanford University’s Dermatology Department seeks an experienced Clinical Research Coordinator Associate (CRCA) to coordinate moderately complex clinical studies across the Redwood City and Palo Alto sites. This hybrid position requires in-person attendance and close collaboration with the principal investigator and clinical research manager.

The CRCA will support federal and non-federal trials, manage data and documentation, ensure regulatory compliance (HIPAA/FDA, IRB, GCP), and oversee

Qualifications

• Bachelor's degree in medicine or scientific field.
• Three years of clinical research experience preferred.
• Experience with research protocols and regulations (HIPAA, FDA, IRB, GCP).
• Ability to work independently and take ownership of a project.
• Ability to work collaboratively in a team environment.
• Ability to manage multiple projects and timelines in a fast-paced setting.
• Strong oral and written communication skills.
• Proficiency with computers, software, and web-based applications.

Responsibilities

• Serve as primary contact with participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
• Determine eligibility and gather consent per protocol; assist in recruitment strategies.
• Coordinate collection of study specimens and processing.
• Collect and manage patient and laboratory data; manage study databases and documents.
• Ensure compliance with protocols; prepare regulatory submissions and IRB renewals.
• Assemble study kits, monitor scheduling, and attend sponsor meetings.
• Monitor expenditures and adherence to study budgets; resolve billing issues with finance.

Skills

Oral and written communication

Microsoft Office

Medical terminology

Education

Bachelor's degree in science/medicine

Job description

Stanford University’s Department of Dermatology is seeking an experienced Clinical Research Coordinator Associate (CRCA) to perform duties related to the coordination of clinical studies. The CRCA will coordinate moderately complex aspects of one or more clinical studies and work under the close direction of the principal investigator and the clinical research manager. The CRCA will support federal and non-federal clinical research studies, including dermatological and investigative work in support of clinical trials, clinical research, or biomedical research focusing on “bench to bedside” treatment. This position requires in-person attendance between the Redwood City and Palo Alto sites.

DESIRED QUALIFICATIONS:

• A Bachelor’s degree with an educational background in medicine and/or scientific field (biological sciences, social sciences, etc.)
• Three years of clinical research experience preferred.
• Clinical research project management experience.
• Experience with research protocols and regulatory or governing bodies, which include HIPAA and FDA regulations, Institutional Review Board requirements, and Good Clinical Practices.
• Proven ability to work independently and take ownership of a project.
• Proven ability to work collaboratively and cooperatively in a team environment.
• Ability to work effectively in a fast-paced environment with multiple projects and timelines.
• Strong oral and written communication skills.
• Detail-oriented with excellent organizational skills.
• Proficiency in using computers, software, and web-based applications in a previous administrative setting.
• Fluency in Spanish is a plus.

PHYSICAL REQUIREMENTS*:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Occasional evening and weekend hours. Infrequently, the CRCA may be required to work over the weekends in order to meet the clinical trial deadlines and/ or work on any other duties assigned.
• This role is hybrid, though the coordinator should expect to be in person at the RWC campus three to four days per week to support the studies.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Responsibilities

Core Duties:

• Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
• Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
• Coordinate collection of study specimens and processing.
• Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
• Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
• Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
• Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.

Minimum Education and Experience

Two-year college degree and two years related work experience or a bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.

Knowledge, Skills and Abilities:

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.

Certificates and Licenses Required

Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.

• Pay Range $28.72 to $53.61
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Research
• Grade F
• Job Identification 200795

Benefits that support you, and your future

• 18+ PTO days per year
• Health benefits start when you start
• Flexible work options
• $6000+ annual tuition and training assistance
• 403(b) plan
• Mental health and wellness programs
• Free and discounted commuter transportation
• Applies to regular full-time positions.

Notice to Applicants

Notice to Applicants The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more