Clinical Research Coordinator

Vitalief Inc.; Newark (NJ); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

20 PTO days

9 paid holidays

Company-paid life insurance

Short- and long-term disability

401(k) retirement plan

Robust healthcare options

Job summary

Vitalief Inc. is looking for a Clinical Research Coordinator (CRC) to support a vascular medical device registry study in Newark, NJ. The ideal candidate has at least 2 years of CRC experience, a strong interest in cardiovascular research, and is able to work independently. The role offers a hybrid work setup with 2-3 days onsite and a salary range between $65,000 and $78,000 based on experience.

The role includes managing study activities, ensuring compliance, and collaborating with the research team. Ideal candidates must hold a relevant Bachelor's degree and have experience in clinical research.

Qualifications

• Minimum 2 years of clinical research coordination experience.
• Experience with regulatory documentation and IRB submissions.
• Strong organizational skills to manage multiple responsibilities.

Responsibilities

• Manage day-to-day study activities as the primary site coordinator.
• Identify, enroll, and maintain follow-up with study participants.
• Ensure compliance with protocol and research standards.

Skills

Clinical research coordination

Attention to detail

Project management

Communication

Regulatory documentation

Education

Bachelor's degree in health science, life science, nursing, or related field

Tools

EPIC

Microsoft Office

CTMS systems

Job description

About Vitalief

Vitalief is a consulting firm built exclusively for the research and clinical trial industry, providing innovative Consulting and Functional Service Provider (FSP) solutions to academic medical centers, health systems, sponsors, CROs, and site networks. By combining deep subject matter expertise with the experience of senior research practitioners, we help organizations accelerate study activation, optimize operations, improve financial performance, and build scalable workforce solutions that reduce costs, increase efficiency, and advance clinical breakthroughs for patients.

Position Summary

We are seeking an experienced Clinical Research Coordinator (CRC) to join Vitalief as a full-time employee with comprehensive benefits. This position will support a long-term observational vascular medical device registry study at a community hospital site in Newark, NJ. The ideal candidate will have a minimum of two years of CRC experience, exceptional attention to detail, a strong interest in cardiovascular research, and the ability to work independently while serving as the primary coordinator for the study. The CRC will collaborate closely with the Principal Investigator and research leadership to support the successful execution, management, and ongoing operations of the vascular medical device observational registry.

Why Vitalief?

• Impactful Work: Contribute to scientific advancements that directly improve patient lives in the field of cardiovascular medicine.
• People-First Culture: Thrive in an environment that fosters growth, innovation, and collaboration.
• Comprehensive Benefits: Enjoy 20 PTO days, 9 paid holidays, company-paid life insurance, short- and long-term disability, a 401(k) retirement plan, and robust healthcare options.
• Work Location: Hybrid 2-3 days per week onsite in Newark, NJ, with flexibility for remote work on remaining days.
• Salary Range: $65,000 to $78,000 (depending on experience level).

Responsibilities

Study Coordination & Participant Management

• Manage day‑to‑day study activities as the primary site coordinator, working directly with the PI.
• Identify, screen, consent, enroll, follow up with study participants (health check calls) and maintain accurate source documentation.

Clinical Data Management & Documentation

• Review participant records in EPIC to support study requirements and clinical data collection.
• Complete case report forms (eCRFs), perform data entry, and resolve data queries.
• Ensure accuracy, completeness, and compliance of study documentation.

Regulatory & Study Compliance

• Maintain essential regulatory documents, including investigator files, training records, licences, and delegation logs.
• Support IRB submissions, continuing reviews, amendments, and regulatory correspondence.
• Ensure ongoing compliance with protocol requirements, GCP, and research standards.

Sponsor & Site Operations

• Serve as a primary contact for sponsors, CROs, IRBs, and internal research teams.
• Support monitoring visits, site meetings, issue resolution, maintain study readiness and study closeout activities.

Contracts & Budget Support

• Assist with clinical trial agreement (CTA) coordination and budget‑related activities.
• Collaborate with legal, finance, and sponsor teams to support study operations.

Qualifications

• Bachelor's degree in health science, life science, nursing, or related field.
• Minimum 2 years of clinical research coordination experience, including device, registry, or observational trials; interventional experience a plus.
• Experience managing regulatory documentation, IRB submissions, informed consent processes, and participant interaction.
• Proficiency with EPIC (preferred), Microsoft Office, and clinical research databases/CTMS systems.
• Ability to work effectively as the primary coordinator at a research site with limited day‑to‑day oversight.
• Strong organizational skills with the ability to independently prioritize and manage multiple responsibilities.
• Sharp attention to detail and commitment to research compliance and data quality.
• Self‑starter who thrives with minimal oversight, communicates effectively across leadership, investigators, sponsors, and cross‑functional teams, and proactively resolves issues.

Physical Demands

Standing, sitting, walking, visual perception, talking and hearing.

Important Note

Vitalief partners with clients such as major medical centers and academic institutions that often require all on‑site resources such as prospective Vitalief consultants to be inoculated annually for Influenza and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis.